Project Information

Bid Title

IFB_30-26327-EIPD- Janitorial Services for Duhram Office

Issuing Agency

State Government of North Carolina

Location

North Carolina

Published Date

May 13, 2026

Closing Date

May 22, 2026

Government Level

State & Local

Status

Closed

Ref. #

Doc2203857226

Original Source

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Bid Documents

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Project Description

Solicitation Number:	Doc2203857226
Project Title:	IFB_30-26327-EIPD- Janitorial Services for Duhram Office
Description:	The purpose for this IFB is to seek out one qualified vendor to provide the janitorial services described in this IFB for the office located at 4312 Western Park Place, Durham, NC 27705 . The intent of this solicitation is to award an Agency Specific Contract.
Opening Date:	5/22/2026 3:00 PM
Posted Date:	5/14/2026
Status:	Open
Department:	DEPARTMENT OF HEALTH AND HUMAN SERVICES - DHHS

Solicitation Number * Doc2203857226	Department DEPARTMENT OF HEALTH AND HUMAN SERVICES - DHHS	Status Reason Open
Opening Date 2026-05-22T15:00:00.0000000	Posted Date * 2026-05-13T19:04:32.0000000Z	Primary Commodity Code General building and office cleaning and maintenance services
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Sidahmed Salih
Description The purpose for this IFB is to seek out one qualified vendor to provide the janitorial services described in this IFB for the office located at 4312 Western Park Place, Durham, NC 27705 . The intent of this solicitation is to award an Agency Specific Contract.

Attachment Preview

STATE OF NORTH CAROLINA

DHHS, Office of Procurement, Contracts & Grants

Invitation for Bid : 30-26327-EIPD

Janitorial Services – Durham County

4312 Western Park Place, Durham, NC 27705

Date of Issue:05/13/2026

MANDATORY SITE VISIT

Bid Opening Date: 05/22/2026

At 3:00 PM ET

Direct all inquiries concerning this IFB to:

Sidahmed Salih

Procurement Specialist II

Email: sidahmed.salih@dhhs.nc.gov

Phone: 919-855-4098

STATE OF NORTH CAROLINA

Invitation for Bid # 30-26327-EIPD

______________________________________________________

For internal State agency processing, including tabulation of bids, provide your company’s eVP (Electronic Vendor

Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This

page will be removed and shredded, or otherwise kept confidential, before the procurement file is made available

for public inspection.

This page shall be filled out and returned with your bid.

Failure to do so may subject your bid to rejection.

___________________________________________________

Vendor Name

______________________________

Vendor eVP#

Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered Vendor in

good standing. You must enter the Vendor number assigned through eVP (Electronic Vendor Portal). If you do

not have a Vendor number, register at https://evp.nc.gov/SignIn

Electronic responses ONLY will be accepted for this solicitation.

Ver: 11/2025

Bid Number: 30-26327-EIPD

Vendor: __________________________________________

STATE OF NORTH CAROLINA

DHHS, Office of Procurement, Contracts & Grants

Refer ALL Inquiries regarding this IFB to:

Sidahmed Salih

Sidahmed.salih@dhhs.nc.gov

Using Agency: EIPD

Requisition No.: RQ278920

Invitation for Bid #: 30-26327-EIPD

Bids will be publicly opened: 05/22/2026

Commodity No. and Description: 761115 General building and

Office cleaning and maintenance services.

EXECUTION

In compliance with this Invitation for Bid (IFB), and subject to all the conditions herein, the undersigned Vendor

offers and agrees to furnish and deliver any or all items upon which prices are bid, at the prices set opposite each

item within the time specified herein.

By executing this bid, the undersigned Vendor understands that false certification is a Class I felony and certifies

that:

 this bid is submitted competitively and without collusion (G.S. 143-54),

 none of its officers, directors, or owners of an unincorporated business entity has been convicted of any

violations of Chapter 78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act

of 1934 (G.S. 143-59.2), and

 it is not an ineligible Vendor as set forth in G.S. 143-59.1.

Furthermore, by executing this bid, the undersigned certifies to the best of Vendor’s knowledge and belief, that:

 it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or

voluntarily excluded from covered transactions by any Federal or State department or agency.

As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any

Contract awarded as a result of this IFB, complies with the requirements of Article 2 of Chapter 64 of the NC General

Statutes, including the requirement for each employer with more than 25 employees in North Carolina to verify the

work authorization of its employees through the federal E-Verify system.

As required by Executive Order 24 (2017), the undersigned Vendor certifies will comply with all Federal and State

requirements concerning fair employment and that it does not and will not discriminate, harass, or retaliate against

any employee in connection with performance of any Contract arising from this solicitation.

G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated

with the preparing plans, specifications, estimates for public contracts; or awarding or administering public

contracts; or inspecting or supervising delivery of the public contract of any gift from anyone with a contract with

the State, or from any person seeking to do business with the State. By execution of this response to the IFB, the

undersigned certifies, for Vendor’s entire organization and its employees or agents, that Vendor is not aware that

any such gift has been offered, accepted, or promised by any employees of your organization.

By executing this bid, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH

CAROLINA GENERAL TERMS AND CONDITIONS incorporated herein. These documents can be accessed from the

ATTACHMENTS page within this document.

Ver: 11/2023

1

Bid Number: 30-26327-EIPD

Vendor: __________________________________________

Failure to execute/sign bid prior to submittal may render bid invalid and it MAY BE REJECTED. Late bids shall not

be accepted.

COMPLETE/FORMAL NAME OF VENDOR:

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY & STATE & ZIP:

TELEPHONE

NUMBER:

TOLL FREE TEL. NO:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):

PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:

VENDOR’S AUTHORIZED SIGNATURE*:

DATE:

EMAIL:

VALIDITY PERIOD

Offer shall be valid for at least sixty (60) days from date of bid opening, unless otherwise stated here: ______

days, or if extended by mutual agreement of the parties in writing. Any withdrawal of this offer shall be made in

writing, effective upon receipt by the agency issuing this IFB.

ACCEPTANCE OF BIDS

If your bid is accepted, all provisions of this IFB, along with the written results of any negotiations, shall constitute

the written agreement between the parties (“Contract”). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS

are incorporated herein and shall apply. Depending upon the Goods or Services being offered, other terms and

conditions may apply, as mutually agreed.

FOR STATE USE ONLY: Offer accepted and Contract awarded this________ day of __________, 20____, as

indicated on

The attached certification, by

____________________________________________________________________.

(Authorized Representative of The Division of Employment and Independence for People with Disabilities

Ver: 11/2025

2

Bid Number: 30-26327-EIPD

Vendor: __________________________________________

CONTENTS

1.0 PURPOSE AND BACKGROUND ........................................................................................................... 5

1.1

CONTRACT TERM ....................................................................................................................................... 5

2.0

GENERAL INFORMATION ................................................................................................................. 5

2.1 INVITATION FOR BID DOCUMENT ............................................................................................................. 5

2.2 E-PROCUREMENT FEE ................................................................................................................................ 5

2.3 NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS ............................................................ 5

2.4 IFB SCHEDULE ............................................................................................................................................ 6

2.5 SITE VISIT or PRE-BID CONFERENCE........................................................................................................... 6

2.6 BID QUESTIONS.......................................................................................................................................... 7

2.7 BID SUBMITTAL .......................................................................................................................................... 7

2.8 BID CONTENTS ........................................................................................................................................... 7

2.9 ALTERNATE BIDS ........................................................................................................................................ 8

2.10 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS ..................................................................................... 8

3.0 METHOD OF AWARD AND BID EVALUATION PROCESS ...................................................................... 8

3.1 METHOD OF AWARD ................................................................................................................................. 8

3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION .................................... 9

3.3 BID EVALUATION PROCESS ........................................................................................................................ 9

3.4 PERFORMANCE OUTSIDE THE UNITED STATES........................................................................................ 10

3.5 INTERPRETATION OF TERMS AND PHRASES............................................................................................ 10

4.0 REQUIREMENTS……………………. ...................................................................................................... 11

4.1 EXPECTATIONS ....................................................................................................................................... 131

4.2 WEAPONS………………………………………………………………………………………………………………………..………………..12

4.3

VENDOR QUESTIONAIRE/ REFERENCES..……………………….………………………………..…….……………………..….13

4.4

PRICING.................................................................................................................................................. 143

4.4.1 IMPORT TARIFF TEMPORARY SURCHARGE............................................................................................ 143

4.5

HUB PARTICIPATION ................................................................................................................................ 14

4.6 VENDOR EXPERIENCE................................................................................................................................ 174

4.7 BACKGROUND CHECKS ................................................................................................................................ 174

4.7.1 GENERAL INFORMATION ....................................................................................................................... 174

4.7.2 BACKGROUND CHECKS REQUIREMENTS ................................................................................................. 15

4.7.3 BACKGROUND CHECKES LIMITATIONS .................................................................................................... 15

4.7.4 DOCUMENTS REQUIREMENTS ................................................................................................................. 16

Ver: 11/2025

3

Commodity Codes

• NAICS 561720Janitorial Services

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