Project Information

Bid Title

2026 Oil & Chip Program

Issuing Agency

Effingham city

Location

Illinois

Published Date

Apr 2, 2026

Closing Date

Apr 14, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Opens April 14 – 2026 Oil & Chip Program – Specifications Public Works bids

Posted on April 2, 2026

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SPECIFICATIONS

FOR

2026

OIL & CHIP PROGRAM

PREPARED BY

LUKE A. THOELE, P.E.

CITY ENGINEER

201 EAST JEFFERSON AVENUE

P.O. BOX 648

EFFINGHAM, ILLINOIS

April 2026

NOTICE TO CONTRACTORS

Sealed proposals for the City of Effingham, 2026 Oil & Chip Program will be received by the City of Effingham,

Illinois, 201 E. Jefferson, Effingham, IL 62401 in the office of the City Clerk until 11:05 A.M. April 14th, 2026, and

will then be publicly opened and read.

The proposed work is officially known as "2026 Oil & Chip Program" for the City of Effingham, Effingham, Illinois.

The project shall consist of the removal and replacement of the sidewalks, removal and replacement of curb and

gutter, and removal and replacement of driveway pavement shown herein and other miscellaneous work.

The Contract Documents, consisting of the Notice to Contractors, Special Provisions, Contract, Proposal, Notice of

Award, Notice to Proceed, Change Order, Specifications, Addenda may be examined at the following locations:

Plans, specifications, and documents are on file in the office of the City Engineer of the City of Effingham, 201 E.

Jefferson Avenue, Effingham, IL 62401.

Each proposal shall contain the name of every person or firm interested in the same and shall be accompanied by a

bid bond, bank cashier's check, bank draft or certified check for not less than five (5) percent of the amount

of the bid. Failure on the part of the contractor to deliver the materials within the time specified or to do the

work as specified herein will be considered just cause to forfeit the surety as provided in Article 108.10 of the

State of Illinois Standard Specifications for Road and Bridge Construction, adopted January 1, 2022.

The City of Effingham reserves the right to reject any or all bids, waive or not waive any informality in the bids, and

to accept any bid which it deems most favorable to the City.

Proposals must be submitted to the City Clerk Office, City of Effingham on a form furnished by the

Municipality, which may be obtained in the contract of the City and shall be enclosed in a separate and sealed

envelope endorsed "2026 Oil & Chip Program".

It is agreed that this bid may not be withdrawn for a period of 45 days from its opening thereof or it will be

subject to forfeit the 5% Bid Bond provided with the bid.

It is anticipated that a Notice of Award of a contract will be issued within 30-to-45 days of the date bids are

received and that a Notice to Proceed will be issued within 10 days of the date of the Notice of Award if

contractor provides proper insurance and bonding in a timely manner.

Contractor shall not pay less than the prevailing wage to all laborers, workmen, and mechanics performing work

under this contract, and shall comply with the requirements of the Illinois Wages of Employees on Public Works

Act {820ILCS 130/1-12}.

Work on this project is subject to the Illinois Substance Abuse Prevention on Public Works Project Act as enacted by

P.A. 95-0635.

BY ORDER OF THE CITY COUNCIL

CITY OF EFFINGHAM, ILLINOIS

______________________________ Date: _________________________

Steve Miller, P.E., City Administrator

PROPOSAL

To the City Council of the City of Effingham, Illinois:

The undersigned agrees, if this bid is accepted within 30 days from date of opening, to furnish

any or all the materials upon which prices are quoted, at the respective unit prices, subject to the

following conditions:

1) It is understood and agreed that the "Standard Specifications for Road and Bridge Construction"

prepared by the Department of Transportation adopted January 1, 2022, shall govern insofar as they may

be applied and insofar as they do not conflict with the special provisions and supplemental specifications

attached hereto.

2) It is understood that quantities listed are approximate only and that they may be increased or

decreased as may be needed to properly complete the improvement within its present limits or extensions

thereto, at the unit price stated and that bids will be compared on the basis of the total price bid for each

group.

3) Delivery in total or partial shipments as ordered shall be made within the time specified in the

special provisions or by the terms of acceptance at the point and in the manner specified in the "Schedule

of Prices", if delivery on the job site is specified it shall mean any place or places on the road designated

by the awarding authority or its authorized representative.

SCHEDULE OF PRICES

Item No.

1

2

3

Item

Bituminous Materials (seal) RS-2

Asphalt Emulsion, Furnished and

Applied

Bituminous Materials (seal) HFE-90

Asphalt Emulsion, Furnished and

Applied

Spreading and Rolling Seal Coat

Aggregate

Quantity

36,000 gal.

Unit

Prices

6000 gal.

2,200 ton

Total for all work

Amount

2

COMPANY:

ADDRESS:

PRINTED NAME:

SIGNATURE:

TITLE:

3

SPECIAL PROVISIONS

The following Special Provisions supplement the “Standard Specifications for Road and Bridge

Construction of the State of Illinois”, adopted January 1, 2022, and the Supplemental

Specifications and Recurring Special Provisions, which govern the 2026 Oil & Chip Program,

City of Effingham, Illinois, and in case of conflict with any contract documents, Article 105.05

shall apply.

BITUMINOUS MATERIALS

The work shall be according to Article 403 of the IDOT’s Standard Specifications for Road and

Bridge Construction. The contractor shall supply the material and apply it at a rate as agreed

between the contractor and the City’s Street Foreman. The total gallons of the emulsified

material will be paid and not reduced for water.

These items of work shall be paid for at the contract unit price per gallon of Bituminous

Materials (seal) Asphalt Emulsion, Furnished and Applied of the specified type.

AGGREGATE MATERIALS

This work includes the trucking of aggregates as well as spreading and rolling of the aggregate.

The City has stockpiled aggregate at the Street and Sewer facility on Eiche Avenue. City crews

will load the aggregate from the stockpile into the contractor’s trucks.

This pay item will be used for work on the streets only. Aggregate for alleys will not be a part of

the contract.

These items of work shall be paid for at the contract unit price per ton of Spreading and Rolling

Seal Coat Aggregate.

LIQUIDATED DAMAGES

It is understood and agreed that time is of the essence in the performance of the Contract and that

failure on the part of the Contractor to complete the contract work in the time herein set forth

will result in certain loss and damages to the Owner. Failure on the contractor’s part to complete

such work shall be considered just cause for forfeit of his/her surety bond.

In case the Contractor of the work shall fail or neglect to complete any section of work on or

before October 31st, 2026. Failure by the contractor to complete this work before this time will

be considered just cause for forfeiture of the 5% proposal guarantee.

PROPOSAL GUARANTEE

A proposal guarantee in the form of a certified check or cashier's check in the amount of not less

than 5% of the bid must accompany the bid. A surety bond for the full amount of the award will

not be required. Where a surety bond is not provided the proposal guarantee of the successful

bidder will be held in lieu thereof. Failure on the part of the contractor to deliver the material

4

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