Project Information

Bid Title

Request for Bids - Waste Tire Recovery (Web).pdf

Issuing Agency

City of Salina

Location

Kansas

Published Date

Mar 16, 2026

Closing Date

Apr 7, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

	Name	Size
File	Request for Bids - Waste Tire Recovery (Web).pdf	0.6 MB

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FIRST PUBLISHED ON THE CITY WEBSITE MONDAY, MARCH 16TH, 2026

REQUEST FOR BIDS

The City of Salina, Kansas is currently accepting sealed bids for the following project, at

the office of the City Clerk, City-County Building 300 West Ash, Room 206 Salina, Kansas, until

2:00 p.m. (CST), Tuesday, April 7th, 2026, and will be read at a later time.

WASTE TIRE RECOVERY

per passenger car/light truck tire up to and including 16.0”

per light truck tire up to and including 11-24.5”

per truck/equipment tire up to and including 18.4”

per heavy equipment tire 18.5” to 20.5”

per heavy equipment tire 20.8” to 30.5”

The contract documents are the property of the City of Salina, Kansas, and are available

for public inspection at the General Services office, 412 East Ash, Salina, Kansas. Please contact

the Public Works Department, Landfill Superintendent, at 785-826-7395 with any questions

regarding the project. The documents may also be obtained from the City of Salina’s website.

The City of Salina, Kansas, reserves the right to reject any or all proposals and to waive

any irregularities therein.

CITY OF SALINA

Nikki Goding, City Clerk

PUBLIC WORKS DEPARTMENT

Ron Marsh, Director of Public Works

Jim Kowach, P.E., Deputy Director/City Engineer

Tiffany Luna, Operations Manager

300 West Ash · P.O. Box 736

Salina, Kansas 67402-0736

TELEPHONE · (785) 309-5725

FAX · (785) 309-5713

TDD · (785) 309-5747

E-MAIL: ron.marsh@salina.org

jim.kowach@salina.org

tiffany.luna@salina.org

WEBSITE · www.salina-ks.gov

March 16, 2026

The City of Salina is accepting proposals for the lawful removal and disposal of vehicle and equipment

tires collected at the Municipal Solid Waste Landfill Facility located at 4292 S. Burma Road, Salina, KS

67401. The term of this contract will be for two years beginning May 1, 2026, through April 30, 2028. A

draft contract has been included for your review. Exhibit A identifies responsibilities.

Proposals will be accepted on or before Tuesday, April 7, 2026 at 2:00 p.m. CST and will be read at

a later time. The person signing the proposal must initial any corrections or erasures to the proposal

form. Proposals must be submitted in a sealed envelope and labeled “Landfill Waste Tire Recovery

Proposal.” Faxed proposals will not be accepted. Proposals received after the specified time will be

returned unopened. The City reserves the right to refuse any and all proposals and to waive any and

all informalities and to disregard all nonconforming, non-responsive or conditional proposals. Sealed

proposals may be dropped off or mailed to:

City of Salina

Attn: Nikki Goding, City Clerk

300 W. Ash, Room 206

PO Box 736

Salina, KS 67402-0736

If you have any questions, need more information or would like an inspection of the facility, please

contact Tilden Crable, Landfill Superintendent at (785)826-7395 or tilden.crable@salina.org.

Enclosures: Proposal Form

Draft Agreement for Landfill Waste Tire Recovery

Engineering ♦ Streets ♦ Traffic Control ♦ Flood Control ♦ Central Garage ♦ Sanitation ♦ Landfill

Our Mission is to Build and Maintain a Clean, Safe Community

PROPOSAL

City of Salina Municipal Solid Waste Landfill Facility

2026 – 2028 Contract for Landfill Waste Tire Recovery

Below list the amount of money you would charge the City for the removal of each type of tire.

All bid categories are to be filled out completely in order to be considered for the contract.

$

per passenger car/light truck tire up to and including 16.0”

$

per truck tire up to and including 11-24.5”

$

per truck/equipment tire up to and including 18.4”

$

per heavy equipment tire 18.5” to 20.5”

$

per heavy equipment tire 20.8” to 30.5”

THE UNDERSIGNED BIDDER, organized and existing under the laws of the State of

, doing business as (a Corporation) (a Partnership) (an Individual), hereby

submits the following bid quotations for the Waste Tire Recovery Contract in accordance with the

terms and specifications of the Bid Request and all referenced documents specified therein:

Name of Company:

Authorized agent of the Company (Printed):

Title of Authorized Agent:

Company Address:

Email Address:

Company Phone Number (s):

Signature of Authorized Agent:

Date:

AGREEMENT BETWEEN THE CITY OF SALINA, KANSAS

and

_____________________

for

WASTE TIRE RECOVERY

This Agreement is entered into ________________ by and between the City of Salina, Kansas, (the “City”) and

______________, a Corporation (the “Contractor”).

Recitals

A. The City desires to contract for Waste Tire Recovery services for the purpose of maintaining compliance with federal,

state, and local regulations.

B. The Contractor has the requisite qualifications and experience to perform the services needed by the City and desires

to perform those services pursuant to the terms of this Agreement.

The parties, in consideration of the mutual promises set forth in this Agreement, agree and covenant:

1. Definitions. Capitalized words used in this Agreement shall have the following meanings:

“Agreement” means this Agreement for waste tire recovery services, as amended and supplemented from time to

time.

“City” means the City of Salina, Kansas.

“Contractor” means ___________ and its successors.

2. Exhibits. The following Exhibits are attached to and made a part of this Agreement (Mark with “X” if applicable):

Exhibit A: Responsibilities of the Parties

Exhibit B: Term; Schedule

Exhibit C: Basis of Payment

Exhibit D: Insurance Requirements

3. Responsibilities of the Parties. The parties agree to perform the responsibilities outlined in the attached and

incorporated Exhibit A.

4. Term; Schedule. The Contractor agrees to perform its responsibilities during the term and according to the timeframe

and schedule described in Exhibit B, subject to the potential for prior termination pursuant to the terms of this Agreement.

5. Payment. The City shall pay the Contractor for the performance of its responsibilities pursuant to this Agreement as

set forth in Exhibit C.

6. Insurance Requirements.

6.1. Types and Amount of Coverage. The Contractor agrees to obtain insurance coverage as specified in Exhibit

D, attached hereto, and shall not make any material modification or change from these specifications without the prior approval

of the City. If the Contractor subcontracts any of its obligations under this Agreement, the Contractor shall require each such

subcontractor to obtain insurance coverage as specified in Exhibit D. Failure of the Contractor or its subcontractors to comply

with these requirements shall not be construed as a waiver of these requirements or provisions and shall not relieve the

Contractor of liability.

6.2. Rating. All insurance policies shall be issued by insurance companies rated no less than A- VII in the most

recent “Bests” insurance guide, and admitted in the State of Kansas. Except as otherwise specified in Exhibit D, all such

Contractor Services (2014-06-18)

policies shall be in such form and contain such provisions as are generally considered standard for the type of insurance

involved.

6.3. Certificate of Insurance. The parties acknowledge that the Contractor has provided the City with a certificate

of insurance listing the City as the Certificate Holder and evidencing compliance with the insurance requirements in this

Agreement. The City reserves the right to require complete certified copies of all insurance policies procured by the Contractor

pursuant to this Agreement, including any and all endorsements affecting the coverage required hereunder.

7. Injury to Persons or Damage to Property. The Contractor acknowledges responsibility for any injury to person(s)

or damage to property caused by its employees or agents in the performance of its duties under this Agreement and shall

immediately notify the City’s Risk Management Department at (785) 309-5705 in the event of such injury to person(s) or

damage to property.

8. Indemnification. To the fullest extent permitted by law, the Contractor shall defend, indemnify and hold harmless

the City, its agents, representatives, officers, officials and employees from and against all claims, damages, losses and expenses

(including but not limited to attorney fees and court costs) attributable to bodily injury, sickness, disease, death, or injury to,

impairment, or destruction of property, including loss of use resulting therefrom, to the extent that such claims, damages, losses,

and expenses relate to, arise out of, or are alleged to have resulted from the wrongful acts, negligent acts, errors, omissions, or

defective work or services of the Contractor, its employees, agents, or any tier of subcontractors in the performance of this

Agreement.

9. Voluntary Termination. Either party may terminate this Agreement, with or without cause, upon thirty (30) days

advance written notice to the other party. In the event of such termination, the Contractor shall be compensated for such

services as have been satisfactorily performed through the date of termination, but no compensation shall be earned after the

effective date of the termination. Within five (5) days of any such termination, all finished or unfinished documents, data, studies,

surveys, drawings, maps, models, photographs, reports or other material prepared by the Contractor pursuant to this Agreement

shall be delivered to the City. Notwithstanding the above, the Contractor shall not be relieved of any liability to the City for damages

sustained by the City by virtue of any breach of this Agreement by the Contractor, and the City may withhold any payments to the

Contractor for the purposes of set-off until such time as the exact amount of damages due the City from the Contractor may be

determined.

10. Default. If either party fails to comply with any term of this Agreement within ten (10) days after written notice to

comply has been mailed by the non-defaulting party to the defaulting party, such failure shall be deemed an immediate breach

of this Agreement (“Event of Default”).

11. Remedies. Upon the occurrence of an Event of Default, the non-defaulting party shall have the following rights and

remedies, in addition to any other rights and remedies provided under this Agreement or by law:

11.1 Termination. The non-defaulting party shall have the right to terminate this Agreement or terminate the

defaulting party’s rights under this Agreement.

11.2 Other Remedies. The non-defaulting party may pursue any available remedy at law or in equity (including

specific performance) by suit, action, mandamus or other proceeding to enforce and compel the performance of the duties and

obligations set forth in this Agreement, to enforce or preserve any other rights or interests of the non-defaulting party under

this Agreement or otherwise existing at law or in equity and to recover any damages incurred by the non-defaulting party

resulting from such Event of Default.

12. Non-Assignable. Due to the unique qualifications and capabilities of the Contractor, neither the rights nor responsibilities

provided for under this Agreement shall be assignable by either party, either in whole or in part.

13. Notices. All notices required or permitted to be given pursuant to this Agreement shall be in writing and delivered

personally or sent by registered or certified mail, return receipt requested, or by generally recognized, prepaid, commercial

courier or overnight air courier service. Notice shall be considered given when received on the date appearing on the return receipt,

but if the receipt is not returned within five (5) days, then three (3) days after mailed, if sent by registered or certified mail or

commercial courier service; or the next business day, if sent by overnight air courier service. Notices shall be addressed as

2

Commodity Codes

• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services
• NAICS 562111Solid Waste Collection

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