Project Information

Bid Title

Request for Qualifications (RFQ) For On-Call Engineering Services for Traffic Markings & Striping

Issuing Agency

City of San Carlos

Location

California

Published Date

Mar 27, 2026

Closing Date

Apr 17, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

CITY OF SAN CARLOS
SAN MATEO COUNTY, CALIFORNIA

Request for Qualifications
For
On-Call Engineering Services for Traffic Markings & Striping

Proposals Due: 5:00 P.M. on Friday, April 17, 2026

Questions Cut-Off: 5:00 P.M. on Tuesday, April 7, 2026

Answers to Questions will be posted below.

The City of San Carlos, Department of Public Works, is seeking qualifications for On-Call Engineering Services for Traffic Markings & Striping.

Please read the full text of the RFQ and all Exhibits prior to submitting.

Point of contact: Ken Der, Civil Engineering Assistant kder@cityofsancarlos.org

Attachments:

Request for Qualifications - On Call Engineering Services for Traffic Markings & Striping
Exhibit A - On Call Engineering Services for Traffic Markings & Striping BID ITEM LIST
Exhibit B - Sample Agreement for Products/Services Template
Exhibit C - On Call Engineering Services for Traffic Markings & Striping GENERAL PROVISIONS
Exhibit D - On Call Engineering Services for Traffic Markings & Striping SPECIAL PROVISIONS
Exhibit E - On Call Engineering Services for Traffic Markings & Striping TECHINCAL PROVISIONS

Attachment Preview

Request for Qualifications (RFQ)

For

On-Call Engineering Services for

Traffic Markings & Striping

City of San Carlos

Department of Public Works

600 Elm Street

San Carlos, CA 94070

Point of Contact:

Ken Der

Civil Engineering Assistant

(650) 802-4202

kder@cityofsancarlos.org

QUALIFICATIONS DUE: FRIDAY, APRIL 17, 2026 BY 5:00 PM

REQUEST FOR QUALIFICATIONS (RFQ)

ON-CALL TRAFFIC MARKINGS & STRIPING SERVICES

1. INTRODUCTION

The City of San Carlos is seeking experienced and qualified Transportation Markings and Striping

firm(s) to perform transportation marking and striping and related services. The City will contract

with up to two (2) primary firms, under which subcontractors may operate. The City is requesting

services for up to a five (5) year period. The term of the agreement shall be for one (1) year, with up

to four (4) one (1) year extensions. The annual sum of task orders shall be approximately $300,000,

or approximately $150,000 per firm.

This request invites firms to submit qualifications and performance data for inclusion in a file of the

top qualified firm(s) that the City will use when a specific project requires the services of marking

and striping. Submission requirements and additional information for this effort are detailed in this

request.

2. BACKGROUND

San Carlos, incorporated in 1925 as a General Law city, encompasses 5.6 square miles and is

located exactly halfway between San Francisco and San Jose. The City is governed by a five-

member City Council with members selecting a Mayor for a one-year term and has an appointed

City Manager. The City population of slightly more than 28,000 residents has high property values

and a high median household income. There has been a great emphasis on public participation in

local government and the citizenry is quite active. Other information regarding the City of San

Carlos can be found on the City’s website – www.cityofsancarlos.org.

The firm(s) will work under the direction of the Public Works Director or designee to handle service

tasks, as they are required. The highest rated firm(s) will be selected to be on contract for on-call

services. Firm(s) will enter into a master agreement which will specify the billing rates, personnel

to be assigned, and other terms. No monthly retainer is anticipated.

Letter proposals will be requested from one or more on-call firms when service tasks are required.

The letter proposals will set forth the scope, fee, personnel, and time of performance for the

particular task. The letter proposals will be approved through a task order amending the master

agreement. Firm selection for a particular task will be based on qualification as set forth in the

Statement of Qualifications. Firm selection will be at the sole discretion of the City. No firm is

guaranteed work.

3. SCOPE OF SERVICES

Work covered by this section includes identifying and referencing location of existing pavement

markings and traffic lines, removal of existing striping, and the installation of new thermoplastic

pavement markings and traffic lines to their original configuration or as shown on each task order or

directed by the engineer in the field. Work also includes the removal, relocation and installation of all

traffic (vehicular and pedestrian/bicycle) and street name signs as shown on the task order. Any

roads, driveways, walls, and curbs which are damaged during construction, shall be repaired to their

original or better condition.

The statement of qualifications does not need to include a fee proposal for specific tasks. Fee

proposals for individual tasks would be requested as part of task orders during the course of the on-

call contract, based on the list of bid items presented in Exhibit A.

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The term of the agreement shall be for one (1) year, with up to four (4) one (1) year extensions.

Approximately 30 days prior to the end of each one (1) year period, a meeting may be held between

the firm(s) and the City of San Carlos staff for conducting a performance review and revising the

scope and/or language of the agreement.

4. SCHEDULE AND SUBMITTALS

The City’s target dates are as follows:

Release of RFQ

RFQ Questions Due

Qualifications due

Contract Award

March 27, 2026

April 7, 2026

April 17, 2026

May-June 2026

5. PROPOSAL FORMAT AND CONTENT

The proposal shall be brief, precise, and shall not include unnecessary promotional material. The

proposal shall not exceed 15 pages, excluding title page, table of content, dividers, rate

schedule(s) and resumes. The proposal should contain the following elements in the exact order

and segmentation listed below:

1. Cover Letter. Describe your firm or team’s interest and commitment in providing firm services

to the City. The letter shall be signed by a person authorized to negotiate a contract with the

City.

2. Staffing, Firm Experience and Understanding of Project & Objectives. Describe the

qualifications and experience of the firm expected to be assigned to this project. The

description shall include previous experience with similar projects. Include an organization

chart and provide a matrix including subcontractors you have worked with in the past, if

applicable. A discussion demonstrating the proposer’s understanding of the project, the goals,

the services to be provided, and their significance to the overall City goals. The firm must

present significant evidence of successful projects done for local government clients over the

past five years. Projects should be representative types normally done by local government

organizations.

3. Rate Schedule. The firm shall provide the most current rate schedule as shown in Exhibit A

that may be assigned to this project. Selected consultant will still need to provide proposals for

tasks upon request, which are to include estimated total cost detailing subtotals for subtasks.

Each invoice for task orders shall indicate percentage of completion for each deliverable before

payment can be made. The method of payment to the successful proposer(s) shall be on a

time and expense reimbursement basis for actual work performed. Fee schedule shall include

direct costs such as, but not limited to, materials. Payments will be based on actual work

performed and support service costs charged to the project. No payments will be made for

work performed prior to execution of the agreement.

4. References. Provide at least three references (name, agency, title, address and telephone

number) for recent similar or related work within the past 5 years.

5. Proof of Licensing. Bidders are to be licensed in accordance with the provisions of the

“Contractor’s License Law,” Chapter 9 of the Division 3 of the State Business and Professions

Code. At the time of submitting the bid, bidder must have one of the following classifications of

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contractor’s license: Class A – General Engineering Contractor, Class C-32 – Parking and

Highway Improvement Contractor.

6. Other Relevant Information & Exceptions. Provide additional relevant information that may be

helpful in the selection process including:

a. Conflict of Interest: Provide names of individuals associated with the firm that have a

potential conflict of interest. The City may not contract with a proposer if the

proposer is an employee, officer, or director of the proposer’s firm, or any immediate

family member of the preceding, has served as an elected official, employee, board,

or commission member of the City who influences the making of the contract.

Furthermore, the City may not contract with any proposer whose income,

investment, or real property interest may be affected by the contract. Proposals are

subject to disqualification based on such a conflict of interest as determined by the

City.

b. City Standard Agreement: The selected firm will be required to execute an

Agreement for on-call services on the City’s form, which is made part of this

Request for Qualifications as shown in Exhibit B. All proposers are directed

particularly to review all Indemnification, Hold Harmless and Insurance requirements

set forth in this Agreement. Any requested changes to the City’s Agreement must be

submitted with the proposal and will be evaluated as part of the proposal. Changes

to the Agreement may render the proposal non-responsive. Authorization of Task

Orders Consultant services will be on an as-needed, on call basis throughout the

term of the Agreement. Consultant Services will be authorized by task orders issued

by the City, which may be in the form of a written or verbal request. The Consultant

is responsible for acknowledge receipt of request within two (2) working days. Task

orders may vary significantly in scope and duration and will be determined in greater

detail as each task order is assigned. The City will discuss the scope of services

with the selected Consultant prior to issuing a task order. The Consultant will be

responsible for preparing a detailed scope, staffing and fee estimate for each task

order. Fee proposals shall be submitted to the City within two (2) weeks of the

request. The City may accept the Consultant’s task order proposal or negotiate with

the Consultant. The City reserves the right to not accept the Consultant’s task order

proposal and perform work with other resources.

7. Terms and Conditions. The proposal shall stipulate that it is predicated upon all the terms and

conditions of the Request for Proposals. In addition, it shall contain a statement to the effect

that it is valid for a period of one hundred twenty (120) days from the date of receipt thereof by

the City. It shall be signed by an official authorized to bind the organization.

6. EVALUATION AND SELECTION PROCESS

Proposals will be screened, and the top candidate(s) will be reviewed by a selection committee.

The qualifications for the top candidates will be verified and references will be checked. In

reviewing the proposals, the City will carefully weigh:

• Firm’s understanding of the City’s desires and general approach to completing the work;

• Firm’s experience with contracts of similar complexity and magnitude;

• Qualifications of the staff being assigned to this project;

• Demonstrated ability of the firm to perform high quality work, to control costs and to meet

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time schedules;

• Demonstrated ability of the firm to work effectively with City staff;

Other qualifications/criteria as deemed appropriate by the Public Works Director or the panel

reviewing the proposals.

7. SUBMITTAL GUIDELINES

Firms shall submit an electronic PDF file of the qualifications and shall name the electronic file in

the following format:

“Firm Name – Qualifications for On-Call Markings & Striping”

To: Ken Der, Civil Engineering Assistant, kder@cityofsancarlos.org

Subject Line: “Firm Name – Qualifications for On-Call Markings & Striping”

The submissions must be received by the City of San Carlos no later than 5:00 p.m. on Friday,

April 17, 2026. Submissions received after this time or at any other location will not be accepted.

Contact Ken Der at (650) 802-4202 or kder@cityofsancarlos.org should you have any questions.

Any changes made by the City to the requirements in this RFQ will be made by written addenda.

Any written addenda issued to this RFQ shall be incorporated into the terms and conditions of any

resulting Agreement. The City will not be bound by any modifications to or deviations from the

requirements set forth in this RFQ as the result of oral instructions. The City reserves the right to

revise or withdraw this RFQ at any time and for any reason.

• Single Proposal Response

The City reserves the right to reject all proposals, to request additional information concerning

any statement for purposes of clarification, to accept or negotiate any modification to any

statement following the deadline for receipt of all statements, and to waive any irregularities if

such would serve the best interests of the City.

• Additional Submittal Information

The City assumes no responsibility for electronic delivery delays.

All costs incurred during proposal preparation or in any way associated with the Firm’s

preparations, submission, presentation, or oral interview, if held, shall be the sole responsibility

of the firm.

If awarded a contract, the firm shall maintain insurance coverage, including errors and

omissions and worker’s compensation, reflecting the minimum amounts and conditions

specified by the City. Firms are liable for all errors or omissions contained in their proposals.

By submitting a Proposal, Proposer represents that: (1) Proposer has thoroughly examined and

become familiar with the Work required under this RFQ, (2) Proposer comprehends all

conditions that may impact the Proposal, (3) Proposer has reviewed of all addenda, and (3)

Proposer is capable of providing the equipment, goods and services necessary to perform the

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Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 541330Engineering Services

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