Project Information

Bid Title

065 - Landscaping Services 5600 Carnegie & Ridge Road

Issuing Agency

City of Cleveland

Location

Ohio

Published Date

Feb 18, 2026

Closing Date

Mar 5, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

065 - Landscaping Services 5600 Carnegie & Ridge Road

File Number: 065
Closing Date: March 5, 2026, 3:00 PM
Requestor/Buyer: Jules Gilliam
Contact Email: jgilliam@clevelandohio.gov

Bid Document

Attachment Preview

INVITATION TO BID

(This is not an order.)

Page 1 of 4

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

Buyer: Jules Gilliam

216-664-2621

JGilliam@clevelandohio.gov

Requestor: Leondria Stephenson

216-664-7384

lstephenson@clevelandohio.gov

Procurement Folder

157747

RFB No.

RFB 7013 202600000000065

RFB Description

Landscaping Services 5600 Carnegie & Ridge Road

RFB Closing Date/Time

March 05, 2026 3:00 PM

Department/Division Public Bid Opening Date/Time

7013

March 05, 2026 3:00 PM

SCHEDULE OF EVENTS

Event Description

Group/

Line#

Commodity Description

1 / 1 Landscaping Services

Item Quantity/

UOM

Event Date

Service

Dates

From 2026-06-01

To 2026-09-30

Catalog

Discount

Landscape Services for the Charles V. Carr Building

5600 Carnegie Avenue and - Cedar Road Employee Parking and Tree Lawn and also the Entry Way at Our Ridge Road Facility.

The Contractor Will Provide the Necessary Labor, Material and Equipment to Maintain the Landscape including Grass, Shrubs, Trees and

Ground Cover. (Approx. 15,000 sq. ft. - Bidder May Visit Sight to Verify)

Contractor Encouraged to Visit Ridge Road Facility for a More Adequate Quote.

Carnegie Bed

Remove Damaged Shrubs if Applicable in Front of the Building Along Entry Walkway & Prepare Soil for New Plants. Install Selected Year

Round Plants in the Area.

Carnegie Bed Restoration

Overall Maintenance

-Weed ALL Carnegie & Cedar Bed Areas and Prep for Mulch

-Remove Debris from ALL Beds in Carnegie, Cedar and Ridge Road Lots

-Spread Pre-Emergent to Help Prevent Germination of Weeds (Example in Front of Office Along Parking Area) and Along Property, and

Fencing Area.

-Prune and Trim ALL Shrubs and Trees As Needed Along the Front Entrance of Carnegie As Well As The Fencing Between Carnegie and

Cedar Driveway. Also Prune and Trim ALL Shrubs and Trees Along the Cedar Parking Lot.

-Remove, Treat and/or Cut ALL Weeds and Brush from Gravel Beds at Cedar Road Parking Lot and Cedar Entrance to the Building and

Prepare Soil (South East Truck Lot Entrance) on Cedar & Mulch

-Spray ALL Bedded Areas with a Post-Emergent Herbicide.

-Remove Dead Plant Materials As Needed

Mulch

-Supply Fresh Double Shredded (NON ODORIFEROUS) Hardwood Mulch

-Install Mulch Throughout Grounds to 3" Depth as Needed (Carnegie Planted Areas, Around Trees, along Fence and at Cedar Treelawn)

Routine Maintenance

Provide a Week in Advance Scheduled Maintenance Visits to Maintain Beautiful Greenscape

(Covering On An As Needed Basis)

Pull Weeds, Prune, Clear Debris, Spray Herbicide, Edge As Needed.

For Ridge Road, Flowers Will Need to be Planted and Also the Entry Way Will Need to be Maintained.

INVITATION TO BID

(This is not an order.)

Page 2 of 4

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

Buyer: Jules Gilliam

216-664-2621

JGilliam@clevelandohio.gov

Requestor: Leondria Stephenson

216-664-7384

lstephenson@clevelandohio.gov

Procurement Folder

157747

RFB No.

RFB 7013 202600000000065

RFB Description

Landscaping Services 5600 Carnegie & Ridge Road

RFB Closing Date/Time

March 05, 2026 3:00 PM

Department/Division Public Bid Opening Date/Time

7013

March 05, 2026 3:00 PM

General Conditions

Contractor MUST Notify the Maintenance Foreman of Starting Time Upon Arrival.

Contractor SHALL Document Each Visit and Work Performed Onsite by Obtaining the Signature of the Maintenance Foreman Upon

Departure.

Contractor MUST Clean Up and Dispose of Clippings, Weeds and Debris After Each Visit.

Bidders to Provide Proof of Workers' Compensation and Liability Insurance Coverage.

Awarded Bidder to Provide Material Safety Data Sheets (MSDS) of Chemicals and Herbicides Used.

Vendor to Bid Cost per Visit: $________________________

*************The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY***********

*****Purchase Order Valid for One (1) Year or Until Funds Are Exhausted Whichever Occurs First*****

.

*****Services & Orders Are To Be Provided After Prior Departmental Approval*****

.

*****Services & Orders Are To Be Provided As Needed*****

.

*****Purchase Order Not to Exceed $25,000.00*****

.

*****Quantities & Orders May Vary*****

.

Ship To:

Waste Collection

Waste Collection

5600 Carnegie Ave

Cleveland, OH 44103

Vendor Response

Vendor Total Amount for Items

$

Vendor Response

Contract Amount

$

Vendor Total Amount for Services

$

Payment Discount Offer

%

Day(s)

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

INVITATION TO BID

(This is not an order.)

Page 3 of 4

Buyer: Jules Gilliam

216-664-2621

JGilliam@clevelandohio.gov

Requestor: Leondria Stephenson

216-664-7384

lstephenson@clevelandohio.gov

Procurement Folder

157747

RFB No.

RFB 7013 202600000000065

RFB Description

Landscaping Services 5600 Carnegie & Ridge Road

RFB Closing Date/Time

March 05, 2026 3:00 PM

Department/Division Public Bid Opening Date/Time

7013

March 05, 2026 3:00 PM

TERMS OF DELIVERY

Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.

Delivery quoted must be stated in terms of work days after receipt of the order.

All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a

specified dollar amount inclusive of all shipping charges.

No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.

EVALUATION CRITERIA

Group/

Line #

Evaluation Criteria Description

Response Type

1 / 1 Lowest and best bidder under Chapter 181 C.O.

NONE

BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID

Shipping/Freight Charges

ALL CHARGES FOR SHIPPING MUST BE INCLUDED WITHIN THE UNIT PRICE OF EACH QUOTE UNLESS

OTHERWISE DESIGNATED BY A SEPARATE LINE ITEM WITH A SPECIFIED DOLLAR AMOUNT INCLUSIVE OF

ALL SHIPPING CHARGES.

NO FREIGHT CHARGES WILL BE CONSIDERED NOR PROCESSED FOR PAYMENT UNLESS APART OF THE

ORIGINAL QUOTE SUBMITTED PRIOR TO BID AWARD.

Call Buyer Only

Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed

above.

MSDS required

A Material Safety Data Sheet is required to be shipped with each specific applicable item on this PO.

No Price increase

This Purchase Order does not permit price increases.

Missing information

It is each bidder's individual responsibility to determine for themselves, in advance of bid submission, the accuracy and

completeness of any and all information in an RFB. If a potential bidder does not notify the Division of Purchases and Supplies

in advance of the bid opening date of any possible discrepancy then any such discrepancy or erratum cannot be the basis for a

protest of award. Contact the Buyer immediately if there is a question of accuracy or completeness in these bid documents.

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

INVITATION TO BID

(This is not an order.)

Page 4 of 4

Buyer: Jules Gilliam

216-664-2621

JGilliam@clevelandohio.gov

Requestor: Leondria Stephenson

216-664-7384

lstephenson@clevelandohio.gov

Procurement Folder

157747

RFB Closing Date/Time

March 05, 2026 3:00 PM

RFB No.

RFB 7013 202600000000065

BIDDER MUST COMPLETE & SIGN BELOW

NAME OF THE FIRM:

STREET ADDRESS:

CITY:

FED ID # / SSN #:

PHONE NO.:

EMAIL ADDRESS:

RFB Description

Landscaping Services 5600 Carnegie & Ridge Road

Department/Division Public Bid Opening Date/Time

7013

March 05, 2026 3:00 PM

STATE:

FAX NO.:

ZIP CODE:

PLEASE PRINT CONTACT NAME:

AUTHORIZED SIGNATURE:

DATE:

All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.

RETURN BID TO:

Division of Purchases & Supplies

601 Lakeside Ave

Room 128, City Hall

Cleveland, OH 44114

Effective Immediately: In accordance with Codified Ordinance 181.13 (l) the City shall

receive competitive sealed bids through email. All City of Cleveland bids estimated to be

less than 50K in value will be submitted and received electronically via email. All bids

must be emailed to CityofClevelandbids@clevelandohio.gov. Upon receipt of your bid,

you will receive a reply indicating your bid has been received.

Bidder's Instructions

See enclosed Terms & Conditions. Read and follow all terms and conditions of the bid.

Bids must be submitted to CityofClevelandbids@clevelandohio.gov, the Document ID Number

Document ID Number, Bid Description, Buyer's Name and Closing Date.

PLEASE NOTE:

Bids received after the Closing Date, Closing Time or sent to

any other email address not identified in the Bidders

Instructions cannot be considered.

Northern Ireland Affidavit must be completed, signed and included with each bid.

The bid must be submitted to: CityofClevelandbids@Clevelandohio.Gov

The bid documents must include:

The Document ID Number and Buyers Name in email subject line

PDF File of Request For Bid Form

Terms & Conditions.

Northern Ireland Affidavit.

Wage Theft Form.

Contact the Buyer immediately at the number on the Bid Form if you do not have all the

required documents.

Commodity Codes

• NAICS 561730Landscaping Services

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