Project Information

Bid Title

5822- As Needed Painting Services

Issuing Agency

City of New Rochelle

Location

New York

Published Date

Nov 26, 2025

Closing Date

Dec 17, 2025

Government Level

State & Local

Status

Closed

Ref. #

5822

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Project Description

Bid Number:	5822
Bid Title:	5822- As Needed Painting Services
Category:	*Current Bids & RFPs
Status:	Open

Description: The purpose of this solicitation is to establish a contract for painting services on an as-needed basis for the City of New Rochelle in accordance with New York State General Municipal Law and applicable procurement regulations. The selected contractor will be responsible for providing all labor, materials, equipment, supervision, and transportation required to complete painting services in a safe, timely, and workmanlike manner. Publication Date/Time: 11/26/2025 3:00 PM Closing Date/Time: 12/17/2025 3:00 PM Related Documents: 5822 Painting Services

Attachment Preview

Department of Finance

(914) 654-2069

515 North Avenue

New Rochelle, NY 10801

Edward Ritter

Commissioner

TO: All Prospective Bidders

for

As Needed Painting Services

City of New Rochelle

New York

Respond to:

CITY OF NEW ROCHELLE

Department of Finance Purchasing Office

515 North Ave.

New Rochelle, N.Y. 10801

Karin Conca

Purchasing Specialist

BID SPEC No. 5822

DATE POSTED: 11/26/2025

DATE DUE: 12/17/2025

NOTE: Bids are due by 3:00 p.m.

Late bids will NOT be accepted!

INSTRUCTION FOR RESPONDING TO THIS BID

1. Vendors interested in bidding on the referenced items should read the entire document. The vendor must complete all

sections of this document including the VENDOR DATA SECTION and ADDENDUM ACKNOWLEDGEMENT and sign where

indicated. Your signature identifies your acceptance of all terms and conditions herein.

2. All vendors must fill in the prices being requested in the places and formats indicated. All blank spaces in said bid shall be

filled in and no changes shall be made in the phraseology, or in the items, terms and conditions contained therein.

3. Completed bids shall be mailed to the address indicated at the top of this page. Only sealed bids received hard copy will

be considered. Faxed or emailed bids are NOT PERMITTED.

4. Please indicate the bid specification number and due date on the outside of your submitted bid mailing envelope.

5. The City of New Rochelle is a sponsor of the Westchester Affirmative Action Equal Employment Agreement and

encourages all minorities to submit bids. Firms qualified and certified as Minority Business Enterprises (MBE) and Women

Business Enterprises (WBE) are strongly encouraged to submit bids.

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Project Overview

The purpose of this solicitation is to establish a contract for painting services on an as-needed basis for the City of New

Rochelle in accordance with New York State General Municipal Law and applicable procurement regulations. The selected

contractor will be responsible for providing all labor, materials, equipment, supervision, and transportation required to

complete painting services in a safe, timely, and workmanlike manner.

Work to Be Performed

Surface Preparation

• Protect all adjacent surfaces, furnishings, and fixtures from dust, paint, overspray, or damage.

• Clean and prepare surfaces per manufacturer’s instructions and PDCA (Painting and Decorating Contractors of

America) standards.

• Repair minor imperfections (filling cracks, nail holes, light patching).

• Prime bare or repaired surfaces prior to finish coat application.

Painting

• Apply paint system primer, base coat, finish coat specifications.

• Use only paint products approved by the City of New Rochelle and in compliance with VOC requirements under

NYS Environmental Conservation Law.

• Colors and sheen to be verified and approved prior to application.

• All coatings shall be applied uniformly, without streaks, runs, laps, or missed areas.

• Contractor is responsible for proper mixing, thinning, and application as per manufacturer’s recommendations.

Final Finishing & Cleanup

• Remove masking, protective coverings, and debris daily.

• Final cleaning of all painted areas to remove dust, smudges, or marks.

• Restore areas damaged during work to original condition.

• Lawful disposal of all waste materials per NYS DEC and local regulations.

Contract Requirements

• Prevailing Wage: All labor shall be compensated in accordance with New York State Department of Labor

prevailing wage schedules for the project location and trade classification. Certified payrolls shall be submitted as

required.

• Permits & Safety: Contractor shall obtain necessary permits and comply with all applicable codes, OSHA

standards, and NYS labor laws.

• Submittals: Submit product data, safety data sheets (SDS), and color samples for approval before use.

• Schedule: Contractor shall provide a work schedule for approval by the Owner/Architect prior to commencement.

• Access & Coordination: Work must be coordinated with the Owner to minimize disruption to operations

(especially in schools, municipal buildings, or occupied facilities).

• Warranty: Contractor shall provide a 1-year warranty on workmanship and materials against peeling, blistering,

or failure under normal conditions.

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Exclusions

Unless otherwise noted in the bid documents, the following are excluded:

• Structural repairs or substrate replacement.

• Hazardous materials testing, abatement, or remediation (lead, asbestos, mold).

• Work outside the defined contract drawings or specifications.

Submission of Bids: Each bid must be in a separate sealed envelope, clearly labeled with vendor name, bid number and

due date and addressed to City of New Rochelle, Department of Finance-Purchasing Office, City Hall, New Rochelle, New

York 10801. All bids must be properly signed and received by the time and date specified in order to be valid.

Method of Award: The contract if awarded will be to the lowest responsive/responsible bidder(s) in part or in whole who

meet(s) all the terms of the specifications and is in the best interest of the City of New Rochelle. The City guarantees no

minimum or maximum purchases or contracts as a result of award of this bid. The City of New Rochelle reserves the right

to allow all municipal and not for profit organizations authorized under the General Municipal Laws of the State of New

York, to purchase any goods and/or services awarded as a result of this bid in accordance with the latest amendments to

NYS GML 100 through 104. However, it is understood that the extension of such contracts are at the discretion of the

vendor and the vendor is only bound to any contract between the City of New Rochelle and the vendor. Additionally, the

City reserves the right to purchase any goods or services included as a part of this bid from any means legally available to

it at any time. The City reserves the right to reject any and all bids or portion thereof, or any bids that are vague,

incomplete or indefinite.

Withdrawal of Bids: The submission of the bid proposal shall constitute an irrevocable offer which shall remain in full

force and effect until the bid proposals received by the City are either accepted or rejected. Proposals may be withdrawn

at any time prior to the bid opening.

Bid Deposits: Bid deposits, if required, will be returned to unsuccessful bidders after the bid has been awarded. A

successful bidder's deposit will be returned after a written contract has been executed, or after a performance bond, if

required, has been accepted by the City.

Bid Format: Bidders are advised to become familiar with all conditions, instructions and specifications governing this

bid. Once the award has been made, failure to have read all the conditions, instructions and specifications shall not be

cause to alter the original bid.

All bids must be priced per unit specified in the bid specifications or on the bid form submitted, and must be signed and

dated. In the event of a discrepancy between the unit price and extension, the unit price will govern. No exceptions will

be allowed with regard to errors made in the computation of a bid.

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Purchases by the City of New Rochelle are not subject to any federal, state or local taxes. Do not include any of these

taxes when bidding or invoicing. Exemption certificates will be furnished upon request.

Substitutions: Any deviation from specifications or indicated brand shall be clearly stated and fully explained by

accompanying specification sheets with submitted bid. Samples shall be supplied by the vendor, at no charge to the City,

upon request. The City reserves the right to accept equals approved by it. If exception to indicated brand is not noted,

bidder is required to deliver brand specified.

Delivery of Product: All delivery are to be considered inside delivery to locations as specified by the authorized City

agent. All items must be guaranteed against faulty material and workmanship and delivered as such. Deliveries of

incorrect or faulty items will be rejected and returned at vendors’ expense. Failure to deliver within the specified

time maybe cause for cancellation of the order.

Shipping Terms: Shipping terms will be considered F.O.B. Destination and without charge for containers, packing, etc.,

unless specified on the bid and the cost thereof quoted.

Payment Terms: The City of New Rochelle shall pay invoices at net 30 days after receipt of invoice and of material;

whichever is later, unless alternate terms are indicated on the bid.

ACH Payments: The City is moving toward ACH payments, awarded vendor will be supplied with our ACH authorization

form should you wish to accept payments via this method.

Collusion Clause: By submission of this bid, each bidder and each person signing on behalf of any bidder certified, and

in the case of a joint bid, each party thereto as to its own organization, under penalty of perjury, that to the best of its

knowledge and belief:

A. The prices in this bid have been arrived at independently without collusion, consultation, communication or

agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other

bidder or any competitor; and

B. unless otherwise requires by law, the prices which have been quoted in this bid have not been knowingly

disclosed by the bidder prior to the opening, directly or indirectly, to any other bidder or to any competitor; and

C. no attempt has been made or will be made by the bidder to induce any other person, partnership or corporation

to submit or not to submit a bid for the purpose of restricting competition.

The bidder certifies that this bid is made without any connection with any other person making a bid for the same purpose,

and is in all respects fair and without collusion or fraud, and that no elected official or other officer or employee or person

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whose salary is payable in whole or in part from the city treasury is directly or indirectly interested therein, or in supplies

materials and equipment to which it relates, or in any portion of the profits thereof.

The City of New Rochelle is a sponsor of the Westchester Affirmative Action Equal Employment Agreement and

encourages all minorities to submit bids. Firms qualified and certified as Minority Business Enterprises (MBE) and Women

Business Enterprises (WBE) are strongly encouraged to submit bids.

Iran Divestment Act – By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and

in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best

of its knowledge and belief that each bidder is not on the list created pursuant to paragraph (b) of subdivision 3 of section

165-a of the state finance law.

Cone of Silence – Cone of Silence, means a prohibition on any communication regarding a particular Request for Proposal

(“RFP”), Request for Qualification (“RFQ”) or Request for Bid ("RFB").

Pursuant to State Finance Law §139-j and §139-k, this solicitation includes and imposes certain restrictions on

communications between the City and a Bidder during the procurement process. A Bidder is restricted from contacting,

other than designated staff, from the earliest notice of intent to solicit offers through final award and approval of the

Procurement Contract by the Designated Contracting Officer ("Restricted Period") unless it is a contact that is included

among certain statutory exceptions set forth in State Finance Law §139-j(3)(a). City employees are required to obtain

certain information when contacted during the Restricted Period. The designated staff contact is the Deputy Finance

Commissioner or his representative, telephone (914) 654-2353. Bidders responding to this RFB must familiarize

themselves with these State Finance Law requirements and will be expected to affirm that they understand and agree to

comply in their Proposal.

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Commodity Codes

• NAICS 238320Painting and Wall Covering Contractors

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