Project Information

Bid Title

Quadguard-Valtir Impact Attenuator Parts

Issuing Agency

West Virginia Parkway Authority

Location

West Virginia

Published Date

Nov 13, 2025

Closing Date

Dec 2, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Quadguard-Valtir Impact Attenuator Parts

Bid Opening - Tuesday December 2, 2025

Attachment Preview

West Virginia Parkways Authority

REQUEST FOR QUOTATION

The West Virginia Parkways Authority will receive bids for the following:

Quadguard-Valtir Impact Attenuator Parts

Bids will be received at the office of the WV Parkways Authority, Beckley South Building, 374

George St, Beckley, WV, until 2 PM on Tuesday, December 2, 2025.

If bids are mailed via U.S. Postal Service regular mail, they must be addressed to: Attn: Director

of Purchasing, WV Parkways Authority, 374 George St, Beckley, WV 25801. Please note that

mail is picked up by the Authority once daily between 12 PM and 2:00 PM.

Bids delivered via Drop-Off, Express Mail One-Day Service, Federal Express (FedEx), United

Parcel Service (UPS), or similar services must also be sent to the above address, with attention to

Director of Purchasing.

It shall be the bidders' responsibility to determine their method of transmittal such that their bids

will arrive in the Authority's office at least 5 minutes prior to the scheduled bid opening. Bids

received in the Authority's office after the scheduled opening will be returned to the bidder unopened.

All proposals must be enclosed in a sealed envelope bearing the name and address of the bidder

and must be marked Quadguard-Valtir Impact Attenuator Parts. FAX OR EMAILED BIDS

WILL NOT BE ACCEPTED.

Specifications are available at www.wvturnpike.com

The Parkways Authority reserves the right to reject any and/or all bids. Prospective vendors are

responsible for all toll charges incurred while providing goods or services to the West Virginia

Parkways Authority. The WVPA is an Equal Opportunity Employer.

INSTRUCTIONS TO VENDORS SUBMITTING BIDS

1.0 REVIEW DOCUMENTS THOROUGHLY: The attached documents contain a solicitation

for bids. Please read these instructions and all documents in their entirety. These instructions

provide critical information about requirements that if overlooked could lead to disqualification of

a Vendor’s bid. All bids must be submitted in accordance with the provisions contained in these

instructions and the Solicitation. Failure to do so may result in disqualification of such Vendor’s

bid.

1.1 Questions: All questions must be submitted in writing. Questions regarding this RFQ should

be directed to Dewayne Hornsby, Specialist, Phone 304 283-2922, fax 681 283-2922 or

email:dhornsby@wvturnpike.com.Deadline to submit written questions:Thursday, November

20, 2025 by 2 P.M. EST. Non-written discussions, conversations, or questions and

answers regarding this solicitation are preliminary in nature and are nonbinding. Submitted

emails should have the proposal solicitation name in the subject line. Only information issued

in writing and added to the Solicitation by an official written addendum is binding.

1.2 Registration: Prior to contract award, the apparent successful Vendor must be properly

registered with the West Virginia Purchasing Division www.wvoasis.gov, WV Secretary of

State, WV State Tax Department, as applicable, and any other entities as necessary. Each

of these entities has different fees that may be applicable to their respective

registration requirements.

1.3 No Debt Certification: In accordance with West Virginia Code §§ 5A-3-10a and 5-22-1(i),

the State is prohibited from awarding a contract to any bidder that owes a debt to the State

or a political subdivision of the State. By submitting a bid, or entering into a contract with the

State, Vendor is affirming that (1) for construction contracts, the vendor is not in default

on any monetary obligation owed to the state or a political subdivision of the state, and (2) for

all other contracts, that neither vendor nor any related party owe a debt as defined above and that

neither Vendor nor any related party are in employer default as defined in the statute

cited above unless the debt or employer default is permitted under the statute.

1.4 Traditional Vendor Preference: Vendors that meet certain requirements are entitled to

a price preference when bidding on 1) motor vehicles and 2) construction and

maintenance equipment and machinery used in highway and other infrastructure projects.

Vendors must request the preference in writing at the time of bid submission and

provide (at the time of bid submission) all documentation necessary to prove its

entitlement to the preference requested to be eligible. This preference is applied by

increasing the bids of other vendors in comparison with the preference recipient.

1.5 Reciprocal Preference: The state of West Virginia applies a reciprocal preference

to all solicitations for commodities and printing in accordance with W.Va. Code § 5A-3-37(b).

In effect, non-resident vendors receiving a preference in their home states will see that

same preference granted to West Virginia resident vendors bidding against them in West

Virginia.

REQUEST FOR QUOTATION

Quadguard-Valtir Impact Attenuator Parts

SPECIFICATIONS

1. PURPOSE AND SCOPE: The West Virginia Parkways Authority (WVPA) is soliciting

bids to establish an open-end contract for Valtir Quadguard, or equal, impact attenuator

parts.

2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below.

Additional definitions can be found in Section 2 of the General Terms and Conditions.

2.1 “Contract Item” means the list of items identified in Section 3.1, below and on the

Pricing Page.

2.2 “Pricing Page” means the pages, attached as Exhibit A, upon which Vendor must list

its proposed price for the Contract Items.

2.3 “Solicitation” means the official notice of an opportunity to supply the State with

goods or services that is published by the West Virginia Parkways Authority

Purchasing Division.

2.4 “WVPA or “Agency” means the West Virginia Parkways Authority.

2.5 “Valtir” means Valtir, LLC of 15601 Dallas Parkway, Suite 525, Addison, TX 75001.

2.6 “FHWA” means Federal Highway Administration

2.7 “AASHTO” means American Association of State Highway and Transportation

Officials.

2.8 “NHS” means National Highway System

2.9 “Owner” Shall mean the owner of the rights to the device

2.10 "Equal", as used in Sections 3 means that the supplied parts are compatible with the

systems specified in Sections 3; can be substituted for the parts specified in the Pricing

Pages with no modifications; the parts will perform and function the same as the parts

manufactured by the owner; the manufacturing and supplying of the parts do not

violate any rights or patents of the owner; and the use of such parts will have no effect

on the devices eligibility to be used on the NHS. In order for the use of such parts to

have no effect on the devices eligibility to be used on the NHS, the device shall meet

the applicable Federal crash testing requirements when the proposed substitute parts

are used. If a Vendor proposes to supply parts not manufactured by the owner, the

Vendor & parts manufacturer shall each attest in writing to each of the previously

Revised 10/27/2014

REQUEST FOR QUOTATION

Quadguard-Valtir Impact Attenuator Parts

specified requirements for the parts to be considered "equal". In addition, the Vendor

shall provide an acknowledgement letter from the FHWA stating that the use of

replacement parts from the specified manufacturer will not affect the eligibility of the

devices to be used on the NHS.

3. GENERAL REQUIREMENTS:

3.1 Mandatory Contract Item Requirements: Vendor shall provide WVPA with the

contract items listed below on an open-end and continuing basis. Contract Item must

meet or exceed the mandatory requirements listed below.

3.1.1 Quadguard Attenuator Replacement Parts, or equal

3.1.1.1 Items 1-38 as shown on Exhibit A, Pricing Pages, Shall be

replacement parts for Valtir Quadguard attenuators, or equal

3.1.1.2 Items 1-38 shall be original replacement parts manufactured by

Valtir, or equal.

3.1.1.3 Equal Parts must be compatible with the Valtir Quadguard

Attenuator system.

4. CONTRACT AWARD:

4.1 Contract Award: The Contract is intended to provide the WVPA with a

purchase price on all Contract Items. The Contract shall be awarded to the

Vendor that provides the Contract Items meeting the required specifications for

the lowest overall total cost as shown on the Pricing Page.

4.2 Pricing Page: Vendor shall complete the Pricing Page by entering the grand

total into the unit price box. Unit pricing must include all fees, shipping or any

other incidentals associated with the total cost of the item. Vendor should

complete the Pricing Page in full as failure to complete the Pricing Page in its

entirety will result in Vendor’s bid being disqualified.

VENDORS MUST PROVIDE:

• Completed Pricing Page (Exhibit A is provided as a downloadable excel

spreadsheet. The file must be completed and submitted with your bid.

• Detailed Specification Sheet or Manufacturer Cut Sheets demonstrating

compliance with each requirement. (attached below)

Revised 10/27/2014

REQUEST FOR QUOTATION

Quadguard-Valtir Impact Attenuator Parts

• Signed Agency terms and conditions.

Failure to provide complete documentation will result in disqualification

of the bid.

5. PAYMENT:

5.1 Payment: Vendor shall accept payment in accordance with the payment procedures

of the State of West Virginia.

6. DELIVERY AND RETURN:

6.1 Shipment and Delivery: Vendor shall deliver to various WVPA locations as

indicated by the order.

6.2 Delivery Time: Vendor shall deliver standard orders within fifteen (15) Business

Days after orders are received. Vendor shall deliver emergency orders within seven

(7) Business Days after orders are received. Vendor shall ship all orders in accordance

with the above schedule and shall not hold orders until a minimum delivery quantity

is met.

6.3 Delivery Payment/Risk of Loss: Vendor shall deliver the Contract Items F.O.B.

destination to the Agency’s location. Vendor shall include the cost of standard order

delivery charges in its bid pricing/discount and is not permitted to charge the Agency

separately for such delivery. The Agency will pay additional delivery costs incurred

on all emergency orders provided that Vendor invoices those delivery costs as a

separate charge with the original freight bill attached to the invoice. No markup shall

be permitted for these additional charges. On any such orders, the Vendor may only

invoice for additional freight charges incurred for items that are delivered within the

specified (7) Business Days.

6.4 Return of Unacceptable Items: If the Agency deems the Contract Items to be

unacceptable, the Contract Items shall be returned to Vendor at Vendor’s expense

and with no restocking charge. Vendor shall either make arrangements for the return

within five (5) days of being notified that items are unacceptable or permit the

Agency to arrange for the return and reimburse Agency for delivery expenses. If the

original packaging cannot be utilized for the return, Vendor will supply the Agency

with appropriate return packaging upon request. All returns of unacceptable items

shall be F.O.B. the Agency’s location. The returned product shall either be replaced,

or the Agency shall receive a full credit or refund for the purchase price, at the

Agency’s discretion.

Revised 10/27/2014

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