Project Information

Bid Title

Hollywood Reactor Tank Maintenance

Issuing Agency

State Government of Pennsylvania

Location

Pennsylvania

Published Date

Jun 3, 2026

Closing Date

Jun 25, 2026

Government Level

State & Local

Status

Closed

Ref. #

6100066151

Original Source

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Bid Documents

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Project Description

General Information
Department for this solicitation:	Procurement
Date Prepared:	06/03/26	Types:	IFB
Advertisement Type:	Service Materials Service & Materials PW Construction Agency Construction Real Estate
Solicitation/Project#:	6100066151	Solicitation/Project Title:	Hollywood Reactor Tank Maintenance
Description:	Reactor tank maintenance at the Hollywood Treatment Plant to remove and dispose of sludge deposits.

Department Information
Department/Agency:	Department of Environmental Protection	Delivery Location:	10267 Tyler Road  Penfield  Pa  15849
County:	Clearfield	Duration:	06/30/2027

Contact Information
First Name:	Jeannine	Last Name:	Estok
Phone Number: (XXX-XXX-XXXX)	814-472-1806	Email:	jestok@pa.gov

Solicitation Information
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation.
Solicitation Start Date:	06/03/26
Solicitation Due Date:	06/25/26	Solicitation Due Time:	2:00 PM
Solicitation Opening Date:	06/25/26	Solicitation Opening Time:	2:30 PM
Opening Location:
No. of Addendums:	0
Amended Date:	06/03/26

Related Solicitation Files

Original Files 01. Hollywood AMD Plant Reactor Maintenance Specifications.pdf 01a. Attachment A - Hollywood Location Maps.pdf 01b. Attachment A- Hollywood AMD as built DWGS Reactor Tank Manway Access.pdf 02. Attachment B - Bid Award.doc 03. Attachment C Steel Products - Trades Practices Act.pdf 04. Attachment D Build America Buy America Act.pdf 04a. Davis Bacon Wages- Clearfield County.pdf 05. Federal Requirements 04.20.26.pdf

Attachment Preview

HOLLYWOOD ACID MINE DRAINAGE TREATMENT PLANT

SPECIFICATIONS

REACTOR TANK MAINTENANCE

I. SCOPE OF WORK:

The Department of Environmental Protection (Department), Bureau of Abandoned Mine

Reclamation is soliciting bids from qualified contractors to furnish all necessary labor and

equipment to remove and dispose of the hardened sludge deposits, consisting of

precipitated metals and lime, that accumulated inside of two (2) concrete reactor tanks at

the Hollywood Acid Mine Drainage (AMD) Treatment Plant located in Huston Township,

Clearfield County.

This treatment plant is located at 10267 Tyler Road, Penfield, PA 15849. Location maps

can be found in Attachment 1a, Hollywood Location Maps.

Each reactor tank is 27 feet wide by 27 feet long with a total depth of 25 feet. Each reactor

tank has a 30-inch diameter bolted manway access that can be used to perform the work.

As-built construction drawings of these two (2) reactor tanks and a photo of the manway

access are attached as Attachment 1b, Hollywood AMD as built DWGS Reactor Tank

Manway Access.

The removal of hardened sludge shall be performed in an organized, neat and professional

manner to avoid any damage to the concrete reactor tanks, surrounding equipment and

infrastructure to the approval of the Department’s Representative. Any debris resulting

from the removal of the hardened sludge shall be cleaned up and removed. The hardened

sludge shall be removed to the bottom of each reactor tank and the inside face of the reactor

tank walls shall be cleaned to remove any residual sludge or sediment to the approval of

the Department Representative.

Sludge removal consists of removing, hauling, and disposing of the sludge at an approved

permitted landfill or an approved residual waste disposal site obtained by the Contractor.

The Contractor must obtain the residue waste disposal permit (Form U) in accordance with

all existing laws and regulations of the Pennsylvania Department of Environmental

Protection, Bureau of Waste Management. The Contractor must provide copies of Form U

and the approval to the Department prior to starting work. If the Contractor proposes to

dispose of sludge at an out-of-state facility, all applicable federal/state requirements,

permits, and/or laws of that state must be met. The Contractor must provide the Department

with written verification that the sludge was accepted and disposed of at an approved

permitted site.

If the 30-inch manways are used for sludge removal, upon completion of the material

removal, each 30-inch diameter manway access shall be sealed and secured onto each

reactor tank with new gaskets, new sealant, and using the existing fasteners to bolt back

into place.

Any disturbance to the plant site area shall be restored to original conditions.

Questions regarding the contracting or bidding procedures should be directed to

Jeannine Estok at 814-472-1806. Questions regarding the technical aspects of this bid

should be directed to Craig Treese, P.E., AMD Operations Unit, at 814-472-1845.

II. CONTRACT TASKS:

After the bid opening, the Department will award the project to the successful bidder. The

Department will determine when the plant is ready for work to begin and will notify the

Contractor. The Contractor shall mobilize and begin work within one (1) week of

notification from the Department.

Prior to the commencement of work, the Contractor will be required to submit to the

Department a sludge removal plan outlining the equipment to be used and the procedure to

be employed to remove sludge from each reactor tank along with the proposed disposal

location as stated in the Scope of Work.

Treatment of Acid Mine Drainage will be maintained through the plant during cleaning of

the reactor tanks. The Department and the Contractor will schedule an agreed upon start

date. Prior to the start date, the Department will empty one (1) of the reactor tanks while

maintaining flow and treatment through the other reactor tank. Upon completion of work

to the first tank, as approved by the Department’s Representative, the Department will route

flow through the first reactor tank and will drain the second reactor tank for cleaning.

The Contractor hereby covenants, contracts, and agrees to furnish all necessary labor,

materials, and equipment, and to perform all the work and labor required herein in an

expeditious, substantial, and workmanlike manner in accordance with the bid proposal and

all pertinent documents found in the agreement. At a minimum, this service will include

the following:

1. Laborer(s).

2. All necessary equipment to remove, haul, and dispose of sludge from each of the

two (2) reactor tanks and clean the reactor tank walls and to restore any disturbed

areas to original conditions.

3. All necessary equipment to remove, reseal, and reinstall the 30-inch diameter

manway accesses that are fastened with bolts and sealant and to restore any

disturbed areas to original conditions.

III. EQUIPMENT:

The Contractor hereby covenants, contracts, and agrees to furnish all necessary labor, tools,

and equipment, and to perform all the work and labor required herein in an expeditious,

substantial, and workmanlike manner in accordance with the bid proposal and all pertinent

documents found in the agreement.

Repairs and replacements shall be made by the Contractor at his expense and shall be made

with a minimum of time lost.

Time lost due to breakdown or replacement of parts shall not be considered as basis for

payment.

The Department reserves the right to reject any item of equipment when, in the opinion of

the Department’s Representative, the item is not in satisfactory operating condition.

The item, “Equipment” will be paid for at the Contract lump sum price bid, which price

and payment shall constitute full compensation for furnishing all labor, equipment,

materials and supplies to remove, transport, and dispose of the hardened sludge material

that was removed from the reactor tanks. All hardened sludge removed is the Contractor’s

responsibility to dispose of offsite at an approved permitted facility.

Please note this item does not include the labor cost to remove the hardened sludge from

each reactor tank.

IV. INSURANCE REQUIREMENTS:

The Contractor shall purchase and maintain at his expense the following types of insurance,

issued by companies acceptable to the Commonwealth.

1. Workmen’s Compensation Insurance sufficient to cover all the employees of the

Contractor working to fulfill this contract.

2. Comprehensive General Liability Insurance, including bodily injury and property

damage insurance, to protect the Commonwealth and the Contractor from claims

arising out of the performance of the Contract. The amount of public bodily injury

insurance shall not be less than $500,000 for injury or death of persons per

occurrence. The amount of property damage insurance shall not be less than

$500,000 per occurrence.

3. Automotive Liability Insurance, including bodily injury and property damage

insurance, to protect the Commonwealth and the Contractor from claims arising out

of the performance of the Contract. The amount of automobile bodily insurance

shall not be less than $500,000 for injury or death of persons per occurrence. The

amount of automobile property damage insurance shall not be less than $500,000

per occurrence.

The required insurances shall be of the Contractual Liability type, and the named insured

party shall include the Commonwealth of Pennsylvania. The insurance shall not contain

any endorsements or any other form designed to limit and restrict any action by the

Commonwealth, as an additional insured, against the insurance coverage in regard to the

work performed by the Contractor. Prior to the commencement of work under this Contract,

the Contractor must provide the Commonwealth with current Certificates of Insurance.

These Certificates shall contain a provision that coverage afforded under the policy shall

not be cancelled or changed until at least thirty (30) days written notice has been given to

the Commonwealth.

V. BID AWARD:

Bid award shall be to the lowest responsive and responsible bidder meeting all requirements

and in accordance with Attachment B, Bid Award. Bidder must bid on all line items and

shall complete Attachment B, Bid Award and electronically attach it to the bid submission

via www.emarketplace.state.pa.us.

DEP is not responsible for the maintenance of the eMarketplace website.

The total volume of hardened sludge is estimated to be 180 cubic yards (C.Y.) per reactor

tank for a total of 360 C.Y.

The Department of General Services Supplier Service Center is available to assist vendors

with registration, bidding and account management. For questions regarding registration

help, send an email to RA-PSC_Supplier_Requests@pa.gov or call (877) 435-7363, choose

Option 1. For questions regarding bidding help, send an email to srmhelp@pa.gov or call

(877) 435-7363, choose Option 2.

DEP is not responsible for the support or functionality of any DGS website.

All bids shall be submitted electronically ONLY before closing date and time.

2:00 p.m., Thursday, June 25, 2026.

Note: Sludge quantities herein are for informational purposes only. It is estimated

that approximately 360 cubic yards of sludge need to be removed from the reactor

tanks to an approved disposal site. A site visit by the Contractor is required prior to

bidding on the Contract. Please contact Mike King at 814-421-5590.

VI. CONTRACTOR QUALIFICATIONS:

After bid opening and prior to award, the Contractor shall provide documentation of

experience in providing the specified services in the scope of work. The Department

reserves the right to review this documentation and request three (3) references to verify

the contractor’s experience and qualifications.

VII. CONTRACT QUANTITIES:

The quantities herein are estimated only and may increase or decrease depending upon the

needs of the Department. The Contractor shall be reimbursed at the unit price bid for actual

work performed.

VIII. CONTRACT TERM:

The contract shall commence upon execution and terminate within ninety (90) days.

IX. CONTRACT REQUIREMENTS:

The Contractor shall complete and submit Attachment B, Bid Award.

The contractor shall comply with Attachment C, Steel Products Procurement Act and Trade

Practices Act.

The contractor shall comply with Attachment D, Build America, Buy America Act.

The contractor and any subcontractors must comply with the Davis-Bacon Act

(40 U.S.C. 3141-3144, and 3146-3148) as supplemented by the Department of Labor

regulations (29 CFR part 5 entitled “Labor Standards Provisions Applicable to Contracts

Covering Federally Financed and Assisted Construction”).

X. PAYMENT TERMS:

Payment shall be made on a reimbursement basis for actual services performed. The

Contractor shall submit an invoice within thirty (30) days of job completion. After the job

is complete, please provide the Department with a record of the total approximate cubic

yards of sludge that were removed from each of the reactor tanks.

Commodity Codes

• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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