Project Information

Bid Title

RFP for Source Water Protection Public Education

Issuing Agency

City of St. Cloud

Location

Minnesota

Published Date

Mar 4, 2026

Closing Date

Mar 13, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	RFP for Source Water Protection Public Education
Category:	Requests for Proposals/Qualifications
Status:	Open

Description: Request for Proposals for SOURCE WATER PROTECTION PUBLIC EDUCATION Proposal The City of St. Cloud, Minnesota is soliciting Request for Proposals from qualified consultants for for creative design services to develop, design and produce educational, interactive display(s) for water festivals for local school age children and general public education events. Submission Requirements Submit questions via email to Noah Czech , Stormwater Compliance Coordinator, by Thursday, March 12, 2026. Proposals will be accepted until Friday, March 13, 2026, at 4:00 PM(CST) and are to be submitted in PDF format via email to: Stormwater , Subject Line to Read: Source Water Protection Public Education RFP Publication Date/Time: 3/4/2026 7:30 AM Closing Date/Time: 3/13/2026 4:00 PM Related Documents: Source Water Protection Public Education

Attachment Preview

PUBLIC UTILITIES DEPARTMENT

Request for Proposals

Source Water Protection Public Education

Proposal

The City of St. Cloud, Minnesota (“City”) is soliciting proposals from qualified consultants

for creative design services to develop, design and produce educational, interactive

display(s) for water festivals for local school age children and general public education

events.

Background Information

The City has secured grant funds from the Minnesota Department of Health, Source

Water Protection Program to implement this project.

The City of St. Cloud sits on the banks of the Mississippi River, from which it provides the

City’s sole source of drinking water for over 70,000 people. The City has recognized the

importance of the public understanding the significance of protecting this resource for

human health and the health of the environment. The City has a strong history of

developing programs and partnerships that focus on educating the community (adults

and kids) about the water connection with pollution prevention for source water

protection.

Reference Resources Available

 Stormwater education video:

o https://ci.stcloud.mn.us/1782/Stormwater-Education

 Drinking Water Services webpage:

o https://ci.stcloud.mn.us/343/Drinking-Water-Services

 Wastewater Services webpage:

o https://ci.stcloud.mn.us/331/Wastewater-Services

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Project Description

Below is the project description and goals of the grant.

Grant funds will be used to create educational, interactive displays for use at water

festivals (events with local school children) and general public education events. The

displays will create an impactful visual of the “urban water cycle” showing how a water

drop moves through St. Cloud starting as stormwater draining to the Mississippi River, to

becoming drinking water, and eventually ending back in the Mississippi River as

cleaned effluent from the Nutrient, Energy & Water (NEW) Recovery Facility

(Wastewater Treatment Facility).

The City participates in water festivals, in partnership with the Sauk River Watershed

District, that provide area fourth graders with the opportunity to learn about the

environment in which they live and the vital role that water and its protection play in

their lives. City staff also provides a stormwater/source water protection public

education booth at many local events.

A common challenge with children and adults alike is understanding the concepts of

the urban water cycle without an effective visual display to demonstrate how water

moves under our feet in a city through separate pipes, how pollutants impact our

waterways, and how water is treated, both for drinking and for return to the River. It is

important for city residents to understand the significance of protecting our source

water for both human and environmental health.

The displays created as part of this grant will be long-lasting and robust and used at

water festivals and local public education events. Consultants that specialize with

public education displays will be utilized to help design and bring the urban water

cycle and source water protection visual education concepts to life. The displays will

include visual and interactive components to achieve the outcomes described below.

The displays will provide a visual learning experience for viewers, helping make the

connection between individual actions and the impacts to the environment, such as

the Mississippi River. Key concepts to be integrated when designing and constructing

the displays include:

1) How stormwater runoff and pipes can convey high risk potential contamination

sources and pollutants such as sediment, phosphorus, organic sources from yard

waste, and bacteria sources from pet waste to our source water, generally

untreated or settled.

2) How simple pollution prevention practices by the community protect our source

of water.

3) Difference in the separate pipe systems under our streets (stormwater, drinking

water, wastewater).

4) Understanding basic drinking water treatment. Residents will be reminded of their

role as stewards.

Page 2 of 4

Scope of Services

At least three meetings, both in person and/or virtual, are anticipated with City staff

which would be led by the consultant. A project kickoff meeting and necessary

meetings to review and discuss design options of the educational, interactive public

education and awareness display(s).

Services shall include the consultant’s time, labor, resources and other costs associated

with creating the educational display(s) and delivering the final product(s) to the City.

The project budget is:

 $2,500 for design of the display(s)

 $9,500 to create and deliver the final educational, interactive display(s)

 $1,000 contingency

The project is to be completed by September 4, 2026.

Submission Requirements

Submit a proposal with the following information by email to

stormwater@ci.stcloud.mn.us by 4:00 PM(CST) on the date identified below with Subject

Line to Read: Source Water Protection Public Education RFP

1) Summary of related professional experience and qualifications with at least one

example of a similar project.

2) At least one reference where the consultant has previously completed a similar

project.

3) Summary of how the consultant will meet the project goals and outcomes within

the project timeline and budget.

Consultant Selection Process

Proposals will be evaluated based on qualifications and experience of the Consultant

and other appropriate factors (see below). Selection criteria shall include, but shall not

be limited to, the following factors:

1) Related professional experience and qualifications.

2) Consultant’s experience and knowledge related to the project topic.

3) Demonstration to meet the project goals and outcomes within the dedicated

budget.

4) Ability to meet schedules.

5) Anticipated services and project timeline based on the general scope of

services.

Page 3 of 4

The City reserves the right to negotiate professional services from the selected

consultant(s) as deemed necessary to fulfill the complete project intent. The City

reserves the right to terminate the contract and delete all remaining work tasks at its

discretion.

Schedule

Request For Proposals Advertised

Questions on RFP

Proposals Due

Tentative Selection Announced

Finalize Contract

March 4, 2026

March 12, 2026

March 13, 2026

March 20, 2026

March – April 2026

Additional Information

Submit questions by email to Noah Czech, Stormwater Compliance Coordinator, at

noah.czech@ci.stcloud.mn.us by date listed above.

Page 4 of 4

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541690Other Scientific and Technical Consulting Services
• NAICS 611710Educational Support Services

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