Project Information

Bid Title

Bid NO. 26-22-Smither Drive Sidewalk Replacement

Issuing Agency

City of Huntsville

Location

Texas

Published Date

Apr 23, 2026

Closing Date

May 14, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-22

Original Source

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Bid Documents

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Project Description

Bid Number:	26-22
Bid Title:	Bid NO. 26-22-Smither Drive Sidewalk Replacement
Category:	City Solicitations
Status:	Open

Publication Date/Time: 4/23/2026 8:00 AM Publication Information: Bid NO. 26-22-Smither Drive Sidewalk Replacement Closing Date/Time: 5/14/2026 3:00 PM Submittal Information: Paper (Sealed Bids) Bid Opening Information: 448 Hwy 75N Huntsville, TX Contact Person: Lucy Gonzalez purchasing@huntsvilletx.gov Download Available: Yes Business Hours: 8:00 A.M. - 5:00 P.M. M-TH Plan Holders List: N/A Related Documents: Bid NO. 26-22 Smither Dr Sidewalk Replacement

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CITY OF

Huntsville

INVITATION TO BID NO. 26-22

“SMITHER DRIVE SIDEWALK REPLACEMENT”

RETURN SEALED RFQ:

City of Huntsville

City Secretary

c/o Purchasing Department

448 State Highway 75 North

Huntsville, Texas 77320

Sealed solicitations shall be received no later than:

3:00 P.M., Central Time

May 14, 2026

MARK ENVELOPE: “Solicitation Packet 26-22”

For a printable version please visit our website at City of Huntsville/Government/Finance/Purchasing/BIDS & RFPS

POINT OF CONTACT

Email: Purchasing@huntsvilletx.gov

The Vendor’s signature is required for acceptance of this solicitation and confirms the Vendor has read and understands all

requirements concerning this solicitation, the undersigned affirms they are duly authorized to execute the contract. The City

of Huntsville is not responsible for solicitations received after the submission deadline for any reason and will be considered

void and unacceptable. Hand delivered or mailed offers must be SEALED in an envelope, CLEARLY marked with Bid NO.

26-22-Smither Drive Sidewalk Replacement.

CERTIFICATION OF OFFER

Company Name ___________________________________________________________________ Date: _______________________

Signed By: ______________________________________________________Title: _________________________________________

Typed/Printed Name: ________________________________________________________ Phone#: ___________________________

Mailing Address: ___________________________________________________________ Tax ID Number: _____________________

Street/P. O. Box

City

State

Zip

Email: ________________________________________________________________________ SAM ID: _______________________

INITIAL FOR ADDENDUM RECEIPT/ACKNOWLEDGMENT. PLEASE MARK N/A IF NOT ISSUED.

Addendum #1 ____________ Addendum #2 __________ Addendum #3 ____________ Addendum #4 ____________

Page 1 of 18

TENTATIVE SCHEDULE OF EVENTS

The anticipated schedule for this solicitation is as follows. The City reserves the right to modify these dates as necessary.

April 23, 2026 – Release Solicitation

April 25 and May 2, 2026 - Legal Advertisement

May 5, 2026 – Mandatory Site Visit

May 6, 2026 – Questions Due to the Procurement Manager

May 8, 2026 – Final Addendum Posted

May 14, 2026 at 3:00 P.M. – Public Opening

June 2026 – Award Preparation

GENERAL INSTRUCTIONS

Submissions must be in a sealed envelope clearly marked “Bid NO. 26-22-Smither Drive Sidewalk Replacement.

” It is the sole responsibility of the Vendor to ensure the packet is received at the designated location before the deadline.

A public reading of all timely responses will be held at the submission deadline at the City of Huntsville Service Center, 448

State Highway 75 North, Huntsville, Texas. All interested parties are invited to attend.

All questions concerning this solicitation should be directed to the Purchasing Department via email at

purchasing@huntsvilletx.gov.

RESPONSES

Vendors submitting a response do so entirely at their expense. The City has no expressed or implied obligation to reimburse

any individual or firm for any costs incurred in preparing or submitting a solicitation, providing additional information when

requested, or participating in any selection interviews.

QUALIFICATIONS OF RESPONDENTS

No prequalification of respondents is required. Before award of any contract can be approved, however, the City shall be

satisfied that the respondent involved: (1) maintains a permanent place of business, (2) has adequate personnel and

equipment to do the work properly and expeditiously, (3) has a suitable financial status to meet obligations incident to the

work, (4) has appropriate technical experience, and (5) can submit a satisfactory performance record. The City of Huntsville

has the final and sole decision to determine qualifications.

ADDENDAS

No interpretation of the meaning of the specifications of the solicitation will be made to any Vendor orally. Every question or

request for interpretation concerning this solicitation shall be directed to the Purchasing Department, in writing via e-mail at

purchasing@huntsvilletx.gov. All questions or requests for interpretation concerning the solicitation received after May 6, 2026

@ 10:00 A.M will be considered void and unacceptable.

A written addendum will be issued as a response and will be posted on or before May 8, 2026 @ 5:00 P.M. on the City of

Huntsville website, Public Purchase website, and Electronic State Business Daily website. All addenda so issued shall become

part of the contract documents, and receipt thereof shall be acknowledged in the space provided in this solicitation. It is the

responsibility of the Vendor to verify all addenda and interpretations.

SOLICITATION TABULATIONS

Solicitation tabulation results are posted on our website at:

http://www.huntsvilletx.gov/business/bids_and_RFQs/bid_tabulations/

Page 2 of 18

OBJECTIVE

The objective of this solicitation is to replace the sidewalk on Smither Drive, Huntsville, Texas. Rather than focusing solely on

the lowest price, the evaluation considers factors like product durability, vendor performance, availability, and delivery,

ensuring long-term efficiency, reduced downtime, and overall value for the organization.

TERM OF CONTRACT

This contract shall be effective from the date of award and will expire in sixty (90) calendar days unless otherwise

noted in the Notice of Award.

SELECTION AND AWARD

The City will award based on best value* meeting the requirements for this service. The City reserves the right to award the

most responsible and responsive bidder in the best interest of the City. If the awarded responder is unable to meet the

requirements of the City, services/products may be purchased from the next best available responder and continue until a

responder is found that can complete the requirements of the City. If the responder desires the City to consider an all or none

response, it must be stated on the price table. The City of Huntsville may award multiple responders meeting the

minimum requirements outlined in this solicitation.

The City reserves the right to reject the solicitation of any Vendor who is in violation of any City Ordinance. The City may

choose to negotiate a settlement of the ordinance violation as a condition of the solicitation award.

SCOPE OF WORK

The City of Huntsville is requesting solicitations to replace the sidewalk on Smither Drive. The area starts at the Smither

overpass and goes west for approximately 285 linear feet to the new concrete driveway entrance. The Vendor must meet the

following requirements at minimum:

• Remove existing sidewalk.

• Level sidewalk and supporting shoulder, add fill as needed with common material.

• Set forms for a 5-foot-wide sidewalk.

• Rebar shall be #3 bars on 20” centers, both ways.

• Expansion joints shall be redwood or treated wood for ground contact, as needed.

• Doweling shall be sufficient to prevent vertical movement of the sidewalk joints, as needed.

• Pour new concrete sidewalk. Concrete shall be a minimum of 5 sack cement per yard, limestone gravel, 3,000 psi

ready mix concrete.

• Normal broom finished concrete.

• Haul all debris from worksite.

• Must adhere to City of Huntsville Engineering specifications for sidewalk replacement.

• Responsible for all necessary traffic control devices to ensure a safe work zone for workers, pedestrians, and

motorists.

(SEE CITY OF HUNTSVILLE ENGINEERING SPECIFICATIONS ON NEXT PAGE)

Page 3 of 18

SOLICITATION FORMAT

Each solicitation must be submitted with the original documents, and all prices must be indicated on the price chart included

with this solicitation. All blank spaces for prices must be filled in, in ink or typewritten and must be fully completed and executed

when submitted. If the unit price and the total amount named for an item are not in agreement, the unit price alone will be

considered as representing the responder's intention and the total will be corrected to conform thereto.

PRICE CHART

The amount provided shall be inclusive of all labor, materials, services, and equipment required to complete the project.

Description Amount

Amount In Words

Sidewalk

Replacement

$____________

________________________________dollars and cents_______________

Numbers of Calander Days to Complete After Award: ______________________

Page 4 of 18

SITE VISIT

A mandatory site visit will be conducted on Tuesday, May 5, 2026, at 10:00 A.M. at 448 Hwy 75N (New City Service Center)

All who wish to attend may pre-register. Please contact Lucy Gonzalez, Procurement Manger via email:

purchasing@huntsvilletx.gov no later than Monday, May 4, 2026, by 4:00 P.M.

Include:

Bid: Bid NO. 26-22 Smithe Dr. Sidewalk Replacement

Company Name:

Representative’s Name:

Phone Number:

Email:

TERMS & CONDITIONS

DEFINITIONS

City – City of Huntsville. City Council – The elected officials of the City of Huntsville who have been given the authority to

exercise such powers and jurisdiction of all City business as conferred by the City Charter, Ordinance and Laws. Contract- An

agreement between the City and a vendor to furnish commodities or services over a designated period of time. Vendor – Any

individual, business, or entity that provides, or seeks to provide, goods, services, or property through a contract or purchase

order. This includes bidders, contractors, and suppliers involved at any stage of the procurement process, ranging from

solicitation to final contract award. TLGC- Texas Local Government Code. TGC- Texas Government Code

INTRODUCTION

The City of Huntsville is soliciting proposals from experienced and qualified vendors to provide Maintenance, Repair and

Operations (MRO) supplies to the City in accordance with Local Government Code Chapter 252.

PUBLIC INFORMATION

This solicitation is subject to TGC Chapter 552, Subchapter J (Sections 552.371–552.376) which mandates that certain

vendors working with governmental bodies must preserve, maintain, and disclose contracting information related to public

business upon request. It ensures public transparency for, or in connection with, government contracts, requiring specific

contract language for compliance. Failure to comply can result in the termination of business with the City.

ACCEPTANCE

The City reserves the right to accept or reject any or all solicitations, to waive any informalities and technicalities, to accept

the offer considered most advantageous in order to obtain the best value for the City in accordance with TLGC 252. Causes

for rejection of a solicitation may include but shall not be limited to the violation of any City ordinance, the inability to

satisfactorily perform the work or service, or the failure to properly and timely perform its obligation under a contract with the

City.

ADDENDA

Any interpretations, corrections or changes to a solicitation will be made by addenda. Sole issuing authority of addenda shall

be vested by the City of Huntsville’s Purchasing Department. Addenda may be posted on the City of Huntsville’s web site and

may be distributed to all who are known to have received a copy of the solicitation. The City assumes no responsibility for the

failure to obtain and/or properly submit any addendum. Failure to acknowledge any addendum may cause the rejection of a

solicitation. The City of Huntsville’s decision to accept or reject any particular solicitation due to a failure to acknowledge and

submit addenda shall be final.

ADVERTISING

Notice of this solicitation shall be advertised once a week for two consecutive weeks, with the first publication occurring at

least fourteen (14) days prior to the solicitation opening. The notice will be published in the local newspaper and posted on

Page 5 of 18

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction

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