Project Information

Bid Title

Responses to questions received for RFP JUV-27-TS-SW-001 Youth Centered Planning Meetings RFP

Issuing Agency

Iowa Judicial Branch

Location

Iowa

Published Date

Apr 9, 2026

Closing Date

Apr 22, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Responses to questions received for RFP JUV-27-TS-SW-001 . Posted 4/9/26.

Attachment Preview

State of Iowa

Juvenile Court Services

April 9, 2026

Responses to Questions received regarding Youth Centered Planning Meetings RFP JUV-27-TS-SW-001

1. At start-up of the program, there is the potential for an influx of initial referrals. This could

exceed a contractor’s ability to meet the standards of service and expected timelines. Does JCS

plan to titrate the referrals within the contractor’s capacity? Waive timelines?

(Reference 4.3.A Scored Technical Specifications pg 25)

Q1 Answer: As noted in RFP Section 4.3.W, “Vendor shall submit a plan describing the strategy

and timeline for recruiting, hiring, and training staff; as well as identifying and selecting any

subcontractors during the first quarter of the contract to ensure capacity to achieve delivery of

the full scope of services by the start of the second quarter (October 1, 2026)”.

Juvenile Court Services (JCS) will work with the successful Respondent to approve and finalize a

plan that ensures capacity to achieve delivery of the full scope of services by 10/01/2026.

2. Will JCS provide bidders with historical data for number of placements and age of clients per

Judicial District?

(Reference 4.3.B Scored Technical Specifications pg 25)

Q2 Answer: Below is the available data for Youth placed in Fiscal Years 2024 and 2025.

Please see the *Note under Q5 for further details.

Fiscal Year 2024

Total Youth Placed: 444

Types of Facilities

Supervised Apartment Living

State Training School

Out of State

Foster care, Relative Placement, Fictive Kin

QRTP (including substance abuse and PMIC)

% Served

2%

16%

1%

4%

77%

Age 13 and under

33

(19 of these youth turned

14 during Placement)

Age 14 and

older

411

Gender % Served

Males

87%

Females 13%

Districts

1

2

3

4

5

6

7

8

% Served

13%

16%

16%

3%

31%

9%

5%

7%

Response to Questions RFP JUV-27-TS-SW-001

Pg. 1

State of Iowa

Juvenile Court Services

Q2 Answer continued:

Fiscal Year 2025

Total Youth Placed 444

Types of Facilities

Supervised Apartment Living

State Training School

Out of State

Foster care, Relative Placement, Fictive Kin

QRTP (including substance abuse and PMIC)

% Served

4%

13%

1%

6%

76%

Age 13 and under

39

(18 of these youth turned

14 during Placement)

Age 14 and

older

439

Gender % Served

Males 83%

Females 17%

Districts

1

2

3

4

5

6

7

8

% Served

9%

15%

16%

4%

30%

11%

6%

9%

3. For the YCPM training provided by the JCS T&R Program Manager, will contractors be required

to send staff to Des Moines for training or will a state trainer come to a contractor’s site? If

there is not yet an answer to this question, may bidders include travel/lodging/per diem in their

proposals to cover potential costs?

(Reference 4.3.D Scored Technical Specifications pg 25)

Q3 Answer: While at the discretion of JCS, the T &R Program Manager will work with the

successful Respondent to determine the most appropriate training site for required training(s).

As noted in RFP Attachment 4, both Required Cost Proposal Options require fully inclusive rates

per meeting and allow for inclusion and documentation of Travel and Training costs within the

line-item cost breakdown. Please see the clarifying language added to Attachment 4: Cost

Proposal Form in Amendment 1 of the RFP.

Additionally noted in RFP Attachment 4, Respondents may propose alternative cost proposal

options IN ADDITION to the required information; however, the Iowa Judicial Branch (IJB)

reserves the right to not consider alternate cost proposals if a fair comparison is deemed

impossible at IJB discretion.

Response to Questions RFP JUV-27-TS-SW-001

Pg. 2

State of Iowa

Juvenile Court Services

4. Will JCS require Juvenile Court Officers to attend YCPMs in person?

(Reference 4.3.V.3 Scored Technical Specifications pg 34)

Q4 Answer: The successful Respondent shall schedule the YCPM meeting in collaboration with

the JCO in order for the JCO to be present in person at each meeting with the exception of Out-

of-State placements.

5. What is the anticipated number of youth to be served annually under this contract?

Q5 Answer: Up to 400* Youth per fiscal year are anticipated to be referred to be served under

this Contract.

*Note: This number is lower than the total number of Youth that were in care in FY24 and FY25

as some Youth were counted multiple times due to the following reasons: some Youth will age

out and not qualify for the community YCPM, Youth aging out are those that leave the foster

care system because they reach the maximum age of eligibility at 18 years of age; some Youth

step down from one level of care to another, these youth follow a planned transition of a more

intensive, restrictive setting (i.e., QRTP), to a less restrictive, more independent setting (i.e.,

SAL). When a youth discharges from QRTP and has completed the discharge YCPM, that plan is

intended to guide the transition into the next level of care. The discharge YCPM establishes

goals that align with and support the expectations of SAL, a new YCPM is not required at

admission into that setting. However, the discharge YCPM at the SAL program must be

completed to ensure continuity of care, goal alignment, and appropriate transition planning into

adulthood.

6. Does the Agency have any historical or geographic data it can share regarding the number and

location of youth previously provided these services?

Q6 Answer: Please see the information provided in Answers for Q2 and Q5 above.

7. For youth that are dually adjudicated (JCS and HHS), how will it be determined what contracted

provider will provide Youth Centered Planning Meeting services?

Q7 Answer: The primary and placing agency (JCS or HHS) will be responsible for leading the

transition services for the Youth.

8. What are the primary roles/positions that should be included/funded under this contract?

Q8 Answer: JCS expects each Respondent to make the best staffing decisions to provide the

service according to the requirements outlined within the RFP.

9. Are Bidder’s allowed to charge their federally approved indirect rate?

Q9 Answer: Respondents are best situated to decide the appropriate indirect rate to charge.

Response to Questions RFP JUV-27-TS-SW-001

Pg. 3

State of Iowa

Juvenile Court Services

10. What is the expected timeline (e.g. frequency of meetings, length of involvement)?

Q10 Answer: Please see Section 4.3 Technical Specifications “E”, “I”, “J”, “K”, “M”, “N”, “O”, “U”

and “V”.

11. What staffing qualifications and caseload expectations are required for this program?

Q11 Answer: In accordance with Sections 3.2.5, 4.3.A, 4.3.L and 6 of the RFP and Section 2.12.28

of the General Terms for JCS Services Contracts linked on the RFP cover pages, Respondents are

best situated to determine staffing qualifications and caseload expectations to meet the

requirements outlined within the RFP.

12. What level of responsibility and liability does the provider hold for outcomes, safety concerns,

and crisis situations?

Q12 Answer: Please see Section 6 of the RFP and the General Terms for JCS Services Contracts

linked on the RFP cover page.

13. Will IJB please share the total number/percentage of YCPM cases (units) served in each

district during the most recently completed year?

(Reference Section 1.4, Background Information, p. 7-9, Attachment 4, Cost Proposal, p. 49)

Q13 Answer: Please see the information provided in Answers for Q2 and Q5 above.

14. Can IJB please share the total number/percentage of YCPM cases (units) served by

placement type during the most recently completed year (QRTP, State Training School,

detention, etc.)?

(Reference Section 1.4, Background Information, p. 7-9, Attachment 4, Cost Proposal, p. 49)

Q14 Answer: Please see the information provided in Answers for Q2 and Q5 above.

15. Will IJB please share the total number/percentage of YCPM cases (units) that involved youth

with Problematic Sexualized Behavior during the most recently completed year?

(Reference Section 1.4, Background Information, p. 8, Attachment 4, Cost Proposal, p. 49)

Q15 Answer: This information is currently not available within the data system.

Response to Questions RFP JUV-27-TS-SW-001

Pg. 4

State of Iowa

Juvenile Court Services

16. Can IJB please share the total number/percentage of YCPM cases (units) placed out of

state during the most recently completed year?

(Reference Section 1.4, Background Information, p. 8-9, Attachment 4, Cost Proposal, p.

49)

Q16 Answer: Please see the information provided in Answers for Q2 and Q5 above.

17. Does IJB anticipate any significant changes in the number of YCPM cases, the way they are

balanced geographically, or the way they are balanced by placement type?

(Reference Section 1.4, Background Information, p. 7-9, Attachment 4, Cost Proposal, p. 49)

Q17 Answer: Please see the information provided in Answers for Q2 and Q5 above.

18. Can the IJB provide a list of the current contractors providing YCPM services in each district?

(Reference Section 1.4, (Background Information, p. 7-9)

Q18 Answer:

D1: No current provider

D2: Woodward Community Based Services

D3: No current provider

D4: Boys Town

D5: Children and Families of Iowa

D6: Four Oaks

D7: Youth Justice and Rehabilitation Center

D8: American Home Findings

19. For youth placed out of state, are all six YPCMs to be completed in person?

(Reference Section 4.2.O., Services to Out of State Youth, p. 30-31 , Attachment 5, YCPM Overview, p

52)

Q19 Answer: Please see the clarifying language added to Section 4.3, Technical Specification O.

Item 4, included in Amendment 1 for the RFP.

20. Is proposal security required as part of this RFP?

(Reference Section 2.12.G., Rejection of Proposals, p. 12)

Q20 Answer: No proposal security is required as part of this RFP.

Response to Questions RFP JUV-27-TS-SW-001

Pg. 5

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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