Project Information

Bid Title

Request for Fuel Bids

Issuing Agency

Glasgow city

Location

Kentucky

Published Date

May 19, 2026

Closing Date

Jun 3, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

2026 06 03 Bidding Documents Request for Fuel Bids

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FY 2026-2027 Request for Fuel Bid Documents

CITY OF GLASGOW - REQUEST FOR FUEL BIDS

You are hereby notified that the City of Glasgow is accepting sealed bids to competitively

acquire Gasoline, Diesel, Kerosene, Oil, Hydraulic Fluids, Rotella, and DEF on an as-

needed basis. Proposals will be received at Glasgow City Hall, Office of the Mayor, 126

East Public Square, Glasgow, Kentucky 42141 for the following items:

1. UNLEADED GASOLINE – ALL GRADES

2. DIESEL FUEL – ROAD & OFF ROAD

3. KEROSENE

4. OIL – 5W30, 10W30, 15W40

5. HYDRAULIC FLUIDS

6. ROTELLA – 15W40, SAE30, SAE40

7. DEF – DIESEL EXHAUST FLUID

All bid proposals should be submitted to Glasgow City Hall, Office of the Mayor, by the

deadline of Wednesday, June 3, 2026, at 3:00 p.m. Central Time. Bids will be opened and

evaluated by the City of Glasgow.

Bids are for Fiscal Year July 1, 2026, through June 30, 2027.

Evaluation of received bid proposals will not be based on price alone. It is the bidder’s

responsibility to briefly outline the commodities and/or services their company offers and

to meet all requirements of the request for bid.

A copy of bid specifications may be obtained from our webpage link:

https://cityofglasgow.gov/bidding-procurement/ or at Glasgow City Hall, Office of the

Mayor, 126 East Public Square, Glasgow, Kentucky 42141 from 7:30 a.m. to 4:30 p.m.,

Monday through Friday.

The City of Glasgow reserves the right to reject any and all bids, to accept the lowest or

best bid for each product, and to waive any formalities.

Henry G. Royse, Mayor, City of Glasgow

Page 1 of 4

FY 2026-2027 Request for Fuel Bid Documents

THIS PROPOSAL IS HEREBY RESPECTFULLY SUBMITTED BY:

_

COMPANY NAME

DATE

DATE

TITLE

PHONE NUMBER

ADDRESS

CITY

STATE

ZIP

In compliance with the above, the undersigned offers and agrees, if this bid is

accepted, to furnish any and all of the items upon which prices are quoted, at

the price set opposite each item, delivered at the designated point(s) within the

time specified in the schedule. Items on bid are exempt from federal excise tax

and Kentucky sales and use tax.

Page 2 of 4

FY 2026-2027 Request for Fuel Bid Documents

City of Glasgow Unit Bid FY 2026 – 2027

July 01, 2026 through June 30, 2027.

1. Unleaded Gasoline – All Grades

2. Diesel Fuel – Road and Off Road

3. Kerosene

4. Oil – 5W30 – 10W30 – 15W40

5. Hydraulic Fluids

6. Rotella – 15W30 – SAE30 – SAE40

7. DEF – Diesel Exhaust Fluid

All bid proposals should be submitted to Glasgow City Hall, Office of the Mayor, by the

deadline of Wednesday, June 3, 2026, at 3:00 p.m. Central Time. Bids will be opened and

evaluated by the City of Glasgow.

Bids are for Fiscal Year July 1, 2026, through June 30, 2027.

Page 3 of 4

FY 2026-2027 Request for Fuel Bid Documents

RESPONSIBILITY OF BIDDER FORM

This form must be completed in full and submitted with a bid. Misrepresentation or failure to complete will

automatically disqualify a bid. All information is confidential and exempt from the Open Records Law,

pursuant to KRS 45A.395.

NAME

PHONE

ADDRESS

Street or P.O. Box

City

State

Zip Code

1) Type of services/supplies provided in the normal course of business:

2) Length of time in business:

3) Experience in providing bid-required services/supplies:

4) Currently a party/defendant in a lawsuit(s)? ( ) Yes ( ) No If yes, explain

5) State past history as party/defendant in a lawsuit(s)

6) Name of contract/product liability insurance Carrier:

7) Limits: $

(minimum of $1 million required) (attach Insurance Proof)

8) Name of Workman’s Comp Carrier (if one (1) or more employees work under you a minimum of $1

million is

required (attach proof)

9) If construction bid how many other projects are currently ongoing?

10) City of Glasgow Occupational License No.:

11) List of references (public or private) and contact person for whom similar services/supplies are provided:

Name of Firm

Address

Contact Person

Name of Firm

Address

Contact Person

Name of Firm

Address

Contact Person

*Note: If more space is needed, please attach separate sheet(s).

I do solemnly swear that to the best of my knowledge and belief, the above is a true and accurate

statement of facts.

Signed

Date

Page 4 of 4

Commodity Codes

• NAICS 324110Petroleum Refineries

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