Project Information

Bid Title

Printers, Multifunctional Devices & Toners

Issuing Agency

Osceola County School Board

Location

Florida

Published Date

Jan 23, 2026

Closing Date

Jan 29, 2026

Government Level

State & Local

Status

Closed

Ref. #

SDOC-26-B-018-IL

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Main

Agency
Osceola County School Board

Status
Active

Fiscal Year
2026

Primary Contact
Igneris Lopez

Title
Printers, Multifunctional Devices & Toners

Secondary Contact
Shawn Woodell

Number
SDOC-26-B-018-IL

Tertiary Contact
Cheryl Hood

Type
Invitation to Bid

Department
Information and Technology

Online Submissions
Yes

Project Estimate

Piggyback Solicitation
No

Insurance Required
Yes

Bid Bond Required
No

Bid Bond Amount

Performance Bond Required
No

Performance Bond Amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services
1.0        PURPOSE & OVERVIEW

The purpose of this Invitation to Bid (ITB) is to solicit competitive sealed Bids to furnish Printers, Multifunctional Devices & Toners for the use of The School Board of Osceola County, Florida (School Board).
2.0        SCOPE OF GOODS AND/OR SERVICES AND APPLICABLE SPECIFICATIONS

This Specification establishes the minimum requirements for this solicitation, listed and described in the body of these specifications, to be used as noted, by The School Board of Osceola County, FL.
The intent of this bid is to establish a contract for a period of one (1) year from March 10, 2026 during which time the successful Bidder shall guarantee firm prices for the item(s) awarded to him as specified in this bid.
2.01        PRODUCTS OR SERVICES TO BE PROVIDED

The purpose of this bid is to select bidder(s) to provide printers, multifunctional devices and toners on an as needed basis. There are two (2) lots of printers, multifunctional devices and toners that the District can award on a per item basis, per lot basis or all or none for the lots whichever is in the best interest to the District. Product is separated in lots by categories; 1) Printers and Multifunctional Devices, 2) Toners.
LOT 1 – PRINTERS AND MULTIFUNCTION DEVICES:

The following three (3) manufacturers have been approved for use within the School District: HP, Kyocera, and Lexmark. The products listed on the Price Sheet must meet the applicable minimum specifications listed below which have been approved by Technology Services Department and Purchasing Department. Bidder(s) must provide the most current product with the model number, part number and attach your specification sheets to your bid submittal. The successful bidder must submit a letter from the manufacturer certifying that the bidder is authorized to sell, service and warrant items offered on this bid. All products must include an All-Inclusive three (3) year next-business-day exchange/on-site warranty, with the exception of classroom printers, which shall include the standard one (1) year manufacturer warranty.
Minimum Specifications:
Classroom Laser Printer

Memory         256Mb Memory

Print Speed         40 PPM Letter

Resolution         1200 dpi

Paper Drawer         250 Sheet Standard Paper Drawer

MP Paper Drawer         50 Sheet Multipurpose Tray

Duplexing         Automatic two-sided printing (Duplexing)

Supported Emulation PCL6 Supported Emulation

Network Card         10/100/1000BaseTX RJ45 Ethernet Network Interface

Standard Yield Toner         Cartridge Shipped with Unit

Warranty         Standard one (1) year manufacturer warranty.
Administrative Color Laser Printer

Memory         512Mb Memory

Print Speed         30 PPM Letter Color/Monochrome

Resolution         600x600 dpi

Paper Drawer         500 Sheet Standard Paper Drawer

MP Paper Drawer         50 Sheet Multipurpose Tray

Duplexing         Automatic two-sided printing (Duplexing)

Supported Emulation         PCL6 Supported Emulation

Network Card         10/100/1000BaseTX RJ45 Ethernet Network Interface

Standard Yield Toner- Black         Cartridge Shipped with Unit

Standard Yield Toner- Cyan         (State number of pages on attached price sheet)

Standard Yield Toner- Magenta        (State number of pages on attached price sheet)

Standard Yield Toner- Yellow         (State number of pages on attached price sheet)

Additional Paper Drawer (optional)        Additional 500 Sheet Paper Drawer
Large Volume Monochrome Laser Printer (i.e. Report Card Printer)

Memory         512Mb Memory

Print Speed         50 PPM Letter

Resolution         1200 dpi

Paper Drawer         1000 (2x500) Sheet Standard Paper Drawers

MP Paper Drawer         100 Sheet Multipurpose Tray

Duplexing         Automatic two-sided printing (Duplexing)

Supported Emulation         PCL6 Supported Emulation

Network Card         10/100/1000BaseTX RJ45 Ethernet Network Interface

Standard Yield Toner         Cartridge Shipped with Unit
Mid-Size Workgroup Monochrome Laser Printer

Memory         512Mb Memory

Print Speed         50 PPM Letter

Resolution         1200 dpi

Paper Drawer         500 Sheet Standard Paper Drawers

MP Paper Drawer         100 Sheet Multipurpose Tray

Duplexing         Automatic two-sided printing (Duplexing)

Supported Emulation         PCL6 Supported Emulation

Network Card         10/100/1000BaseTX RJ45 Ethernet Network Interface

Standard Yield Toner         Cartridge Shipped with Unit

Additional Paper Drawer (optional)        Additional 500 Sheet Paper Drawer
All In One Monochrome Laser Printer

Memory         256Mb Memory

Print Speed         30 PPM Letter Print Speed

Copy Speed         24 CPM Copy Speed

Resolution         600x600 dpi

Paper Drawer         250 Sheet Standard input tray

MP Paper Drawer         50 Sheet Automatic Document Feeder

Supported Emulation         PCL6 Supported Emulation

Network Card         10/100/1000BaseTX RJ45 Ethernet Network Interface

Standard Yield Toner - Black         Cartridge Shipped with Unit
Large Format Laser Printer

Memory         1GB Memory

Print Speed         50 PPM Letter Print Speed

Resolution         600x600 dpi

Paper Drawer         250 Sheet Standard input tray

MP Paper Drawer         100 Sheet Automatic Document Feeder

Duplexing         Automatic two-sided printing (Duplexing)

Supported Emulation         PCL6 Supported Emulation

Network Card         10/100/1000BaseTX RJ45 Ethernet Network Interface

Standard Yield Toner - Black         Cartridge Shipped with Unit

Standard Yield Toner - Color         (State number of pages on attached price sheet)

Additional Paper Drawer (optional)         Must have ability to add Additional 500 Sheet Paper Drawer
All In One Multifunction Color Laser Printer

Memory         1GB Memory

Print Speed         30 PPM Letter Print Speed

Copy Speed         24 CPM Copy Speed

Resolution         1200x1200 dpi

Paper Drawer         250 Sheet Standard input tray

MP Paper Drawer         50 Sheet Automatic Document Feeder

Duplexing         Automatic two-sided printing (Duplexing)

Supported Emulation         PCL6 Supported Emulation

Network Card         10/100/1000BaseTX RJ45 Ethernet Network Interface

Standard Yield Toner - Black        Cartridge Shipped with Unit

Standard Yield Toner - Color        (State number of pages on attached price sheet)
LOT 2 – TONERS:

This bid shall include several Manufacturers’ OEM Ink and/or Toner cartridges associated with Multifunction Printers, Fax Machines and Copiers. New/OEM is defined as newly assembled product that is OEM factory produced and has been assembled for the first time and meets product performance and reliability specifications. Customer(s) must be the first user of the product and item must have new product warranties. Pricing options will include:

•        Discount % Off Manufacturers’ Established Catalog Price (you can list a range for example 25-35%). Printed Price Sheet will need to show Manufacturers’ price, discount % offered, School District Price.

•        Online pricing showing discounted prices.

Dates(All times are listed as EST )

Broadcast Date
12/15/2025 8:00 AM EST

Question End Date
1/14/2026 12:00 PM EST

Due Date
1/29/2026 2:00 PM EST

Bid Opening Date

Pre-Bid Conferences

Total: 1 (All times are listed as EST )

Date	Time	Mandatory	Location
1/7/2026	9:00 AM	No	Virtual

Documents

Total: 11

Type	Name	Description	File Type
Invitation to Bid	SDOC-26-B-018-IL Printers Multifunctional Devices & Toner.pdf	SDOC-26-B-018-IL, Printers, Multifunctional Devices and Toners	PDF
Attachment	Attachment A - General Terms & Conditions Revised 7-23-25.pdf	Attachment A - General Terms & Conditions	PDF
Attachment	Attachment B - ITB Respondents Acknowledgement and Required Forms Revised 7-23-25.pdf	Attachment B - ITB Respondents Acknowledgement and Required Forms	PDF
Attachment	Attachment C - References Form.pdf	Attachment C - References Form	PDF
Attachment	Attachment D - Bid Price Sheet LOCKED.xlsx	Attachment D - Bid Price Sheet (LOCKED)	Excel
Attachment	Attachment E - SBE VBE Program Participation Form.pdf	Attachment E - SBE/VBE Program Participation Form	PDF
Attachment	Attachment F - Unsatisfactory Report Example Revised 7-23-25.pdf	Attachment F - Unsatisfactory Report Example	PDF
Attachment	Attachment G - Federal Terms and Conditions.pdf	Attachment G - Federal Terms and Conditions	PDF
Attachment	Attachment H - Bidders Statement of Principal Place of Business.pdf	Attachment H - Bidders Statement of Principal Place of Business	PDF
Addendum	SDOC-26-B-018-IL Addendum 1.pdf	SDOC-26-B-018-IL, Addendum #1	PDF
Addendum	SDOC-26-B-018-IL Addendum 2.pdf	SDOC-26-B-018-IL, Addendum #2	PDF

Quote/Bid

Zones
Total: 0

Zone

Groups
Total: 0

Group

Quote/Bid Items

Total: 0

#

Required

Group

Make

Model

Description

Quantity

Unit of Measure

Price/ Percent

Type

Additional Quote/Bid Items Fields

Display Options Spreadsheet Section	No	Display Image and Specifications Hyperlink Fields	No
Display Build Sheet File Upload Field	No	Display Options File Upload Field	No
Require Build Sheet File to be Uploaded	No	Require Options File to be Uploaded	No
Display Lead Time Field	No	Display Standard Packaging Field	No

Delivery Date
None

Required Files to be Uploaded by the Vendor
None

Shipping
None

Terms and Conditions
None

Include Shipping in Price of Items
No

Display Bid Tabulation to Vendors
No

Display Vendor Submissions to Vendors
No

View Vendor Submissions while Bid Solicitation is Active
No

Allow Options File to be Updated after Due Date
No

Allow Post Due Date Submission
No

Questions & Answers

Total: 7

Question	Date Asked	Answer	Date Answered
In an effort to make all investigations and examinations necessary to ascertain site and/or local conditions and requirements affecting the full performance of the contract, I would like to schedule a site visit the week of December 29th, 2025. Please let me know what works with your schedules.	12/22/2025 1:01:51 PM
How many printers does the School District or schools normally order in a given year? Is there information available on how many devices are ordered for each manufacturer (Kyocera, HP, Lexmark) in a given year? In the description and specifications of each machine; some are labeled as printers and some are "all in ones"; are the "all in ones", desktop copiers with the capability to print, scan, and copy? Laser printers are just that, a printer without the other capabilities; can some clarification be provided on which requests are for actual printers and what would be a desktop copier?	1/12/2026 10:41:25 AM
Does each school have the autonomy to choose their own vendor from the 3 vendors requested or is the choice of vendor made by the District?	1/12/2026 10:43:03 AM
How many printers did the district order over the last year or over the course of the previous contract?	1/12/2026 10:44:36 AM
Does the district have a breakdown or analysis of how many devices were ordered from each manufacturer (Kyocera, HP, Lexmark)?	1/12/2026 10:45:29 AM
Can we get a list of the current printer fleet with Make/Model? Also, can we get a usage report with print volumes over the past 12 months?	1/14/2026 7:50:22 AM
In regards to 3.10 SBE/VBE participation goals. Is it a requirement for a responding bidder to be either SBE/VBE or subcontract to an SBE/VBE for services relevant to this bid?	1/14/2026 10:33:46 AM

Commodity Codes

Total: 46

Code	Description
[204-79]	Printers, Digital
[206-72]	Printers, High Speed, Line Printers, and Printer Subsystems
[204-76]	Printers, Inkjet
[206-73]	Printers, Inkjet
[204-77]	Printers, Laser
[206-74]	Printers, Laser
[204-80]	Printers, Thermal
[206-77]	Printers, Thermal
[600-72]	Multi-Function Office Machines (Combination of Fax-Copier-Scanner-Printer, etc.)
[203-72]	Printer Accessories and Supplies: Chemicals, Forms Tractors, Inks and Cartridges, Paper, Label Sheets, Sheet Feeders, Toner Cartridges, Wheels, etc., Environmentally Certified Products
[207-72]	Printer Accessories and Supplies: Chemicals, Forms Tractors, Inks and Cartridges, Paper, Label Sheets, Sheet Feeders, Toner Cartridges, Wheels, etc.
[600-11]	Addressing Machines (Embossed Plate Type) and Embossing and Imprinting Machines, and Accessories (See Class 015 for Supplies)
[655-78]	Photo Identification Systems, Complete
[080-10]	Badges, Buttons, Emblems, and ID Cards, Celluloid and Plastic: Student, Faculty, Membership, Employee, etc.
[080-25]	Card Holders, All Types (See Class 578 for Metal)
[080-55]	Nameplates, Plastic
[990-32]	Driver's License Services
[990-49]	Incident Management Response Services (Includes Patient Tracking, Responder Credentialing, Asset and Inventory Management)
[939-37]	Electronic Equipment Maintenance and Repair
[939-52]	Mailing Machines and Equipment Maintenance and Repair
[939-55]	Multi-Function Office Machine Maintenance and Repair
[939-66]	Photographic Equipment (Not Including Graphic Arts, Microfilm, and X-Ray) Maintenance and Repair
[203-72]	Printer Accessories and Supplies: Chemicals, Forms Tractors, Inks and Cartridges, Paper, Label Sheets, Sheet Feeders, Toner Cartridges, Wheels, etc., Environmentally Certified Products
[204-74]	Printer Sharing Devices
[204-75]	Printers, Dot Matrix
[204-76]	Printers, Inkjet
[204-77]	Printers, Laser
[204-78]	Printers, Pen Plotter
[204-79]	Printers, Digital
[204-80]	Printers, Thermal
[204-82]	Printers, Microcomputer (Not Otherwise Classified)
[206-70]	Printer Sharing Devices
[206-71]	Printers, Dot Matrix
[206-72]	Printers, High Speed, Line Printers, and Printer Subsystems
[206-73]	Printers, Inkjet
[206-74]	Printers, Laser
[206-75]	Printers, Pen Plotter
[206-77]	Printers, Thermal
[206-78]	Printers, Mainframe Computer (Not Otherwise Classified)
[207-72]	Printer Accessories and Supplies: Chemicals, Forms Tractors, Inks and Cartridges, Paper, Label Sheets, Sheet Feeders, Toner Cartridges, Wheels, etc.
[984-60]	Printers and Plotters, Computer (All Types), Rental or Lease
[207-20]	Braces: Monitor, PC's, CRT's, Desk Top Printers, etc.
[575-47]	Microfiche/Microfilm Reader Printer Supplies: Paper, Toner, etc.
[600-72]	Multi-Function Office Machines (Combination of Fax-Copier-Scanner-Printer, etc.)
[610-63]	Ribbons, Teleprinter and Teletype, All Types
[575-47]	Microfiche/Microfilm Reader Printer Supplies: Paper, Toner, etc.

Publications

Total: 0

Publication

Date

Commodity Codes

• NAICS 423430Computer and Computer Peripheral Equipment and Software Merchant Wholesalers
• NAICS 424120Stationery and Office Supplies Merchant Wholesalers
• NAICS 532420Office Machinery and Equipment Rental and Leasing
• NAICS 811212Computer and Office Machine Repair and Maintenance

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