Project Information

Bid Title

RFP- Lawn Care and Grounds

Issuing Agency

Hart County Schools Board of Education

Location

Georgia

Published Date

May 13, 2026

Closing Date

Jun 19, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

RFP- Lawn Care and Grounds

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Hart County Board of Education

REQUEST FOR PROPOSAL FOR PROFESSIONAL LAWN CARE AND GROUNDS

MAINTENANCE SERVICES

The Hart County Board of Education “BOE” is requesting proposals for professional lawn

care and grounds maintenance services at ten (10) property locations in Hart County as

detailed in Section 2.4. of this RFP.

The successful proposer in undertaking the work under this contract is assumed to have

visited the premises and to have taken into consideration all conditions which might affect

the work. No consideration will be given to any claim based on lack of knowledge of

existing conditions.

All site visits will require pre-approval from Brooks Mewborn, Associate Superintendent, at

least 24 hours in advance. All visitors on Hart County Charter System campuses must

check in at the front office prior to proceeding with any other activity.

The Contractor must currently be in the business of providing lawn and landscaping

maintenance services of this type and must have been doing so for a minimum of at least

five (5) consecutive years.

Each Proposal response must include a minimum of three professional references. These

references should include current contact information including name, address, telephone

number, and email address.

Responses are due at the Hart County Board of Education office located at 284 Campbell

Drive, Hartwell, GA 30643 by 2:00 p.m. on Friday, June 19, 2026. No exceptions will be

made! The Executive Committee will then take all RFP’s that have been submitted and

score them using a rubric form before making a selection to take to the Superintendent for

BOE approval at the July 13, 2026, Board of Education meeting.

1. SCOPE OF WORK

This scope of work pertains to the requirements of maintaining grass and landscaped areas

at various properties owned by the Hart County Board of Education. The overall

responsibility of the Contractor is to coordinate, plan, manage, and perform activities

described in this RFP to maintain an acceptable appearance in those areas included in the

RFP.

The Contractor shall furnish all labor and materials necessary to perform the mowing and

landscaping maintenance tasks in the RFP. Contractor shall complete all the tasks listed

below and will comply with all the requirements and specifications.

The Contractor is required to thoroughly examine the request for proposal requirements

and the work contemplated and it will be assumed that the Contractor has investigated

and is satisfied as to the requirements. It is mutually agreed that submission of a response

to this Request for Proposal shall be considered evidence that the Contractor has made

such examination.

2.1 HOURS WHEN WORK IS TO BE PERFORMED

All work is to be performed Monday through Friday from 7am to 6 pm and Saturday 8am to

5pm. No work shall be done on Sunday without written permission from the Hart County

Board of Education.

2.2 SCHEDULING OF WORK- BEGINNING OF CONTRACT TERM

A. Prior to the commencement of the contract, the Contractor shall submit in writing to

the Associate Superintendent or his/her designee, the name of the On-site Supervisor

authorized to act for the Contractor in every detail for the lawn mowing and landscape.

services.

B. All work as specified in this RFP shall begin within 15 days following contract

execution as notified in writing by the Hart County Board of Education.

C. At least five (5) business days prior to the commencement of the contract, the Associate

Superintendent or his/her appointee will confer with the Contractor and review the total

specification requirements, total workload and the lawn mowing and landscaping services

proposed by the Contractor.

2.3 SPECIFICATIONS

The lawn and landscaped areas must be maintained to the standards as detailed in these

specifications.

The Associate Superintendent or his/her designee shall determine whether the tasks have

been performed, and that the performance is in accordance with the standards set forth in

these specifications.

Landscape Maintenance Standards and Specifications

Overview:

The following standard outlines the scope of services and responsibilities required of the

Contractor but may not be inclusive of the entire scope of services.

A. GENERAL STANDARDS

1. GUARANTEE AND REPLACEMENT

a. Contractor shall replace, at no additional cost to the BOE, any turf, plant materials or

any other BOE property damaged as a result of improper maintenance attention or

procedures. Replacement material shall be of the same size and variety as the dead or

damaged material. Property damage must be addressed within two weeks of

identification of damage. Alternatives to size, variety, and scheduling of replacement

must have written permission of BOE.

b. Contractor is not responsible for losses, repair, or replacement of damaged work or plant

material resulting from theft, extreme weather conditions, vandalism, vehicular incidents

(other than Contractor's vehicles) or the acts of others over whom they have no

reasonable control.

c. Contractor shall inform the BOE monthly of plant losses unrelated to the

maintenance activities, providing the BOE with a probable cause of plant loss, and

provide recommendations for replacement along with pricing for replacement.

d. The Hart County BOE reserves the right to protect the overall lawn care budget when

inflation rises for diesel / gas expenses. Gas prices fluctuate over time and typically

average out over time. A new RFP will have to be created if fuel costs become an issue.

2. CONTRACTOR RESPONSIBILITIES

a. Contractor will provide staff able to perform work of a high standard. Key staff shall have

current knowledge of best practices regarding safety, hazardous material handling, lawn

care, plant health, pruning, and pest management. The BOE reserves the right to demand

the replacement of Contractor’s staff who do not meet the BOE’s standards for safety,

professionalism, or landscape maintenance knowledge.

b. All properties of the Hart County Board of Education are TOBACCO FREE/DRUGFREE

sites.

c. Provide an emergency contact list identifying the names, positions held, and phone

numbers of key personnel. Provide mobile numbers for the site supervisor.

d. Attend meetings and site inspections of the properties as requested.

e. Contractor’s employees are not to engage in conversation with school staff or students

unless absolutely necessary and will not curse on BOE building grounds.

f. Contractor’s employees will wear an easily recognizable uniform with company

name clearly visible.

g. Any permits or fees that may be required are the responsibility of the Contractor.

h. Athletic Playing Fields will not be included in this contract.

B. SCOPE OF WORK

GENERAL PERFORMANCE REQUIREMENTS

a. Contractor shall furnish all labor, equipment, and materials necessary to complete the

maintenance of turf and plantings as specified herein.

b. Maintenance shall consist of periodic freshening of mulch, pruning, mowing,

Integrated Pest Management (IPM), weed/insect/disease control, litter control and any

other procedures consistent with good horticultural practice necessary to ensure

normal, vigorous, and healthy growth of turf and landscape plantings.

c. All turf shall be mowed with professional quality equipment. Prior to receiving the award

of contract, Contractor shall provide to the BOE with a listing of such equipment.

d. Control of Weeds: Use cultural methods (mulch, pine straw, proper pruning) to

encourage plant health and growth and discourage weeds. Keep planter beds and tree

wells free of weeds and debris throughout the year. Ground covers are to be trimmed so

they meet but do not grow over walkways or outside any of the planting beds.

e. All cracks/joints in parking lot pavement, drives and sidewalks should be kept free of

grass/weeds by routine spraying or other method of clearing.

f. All storm debris should be removed from all BOE building grounds within 2 days

following storm incidents. Do NOT stack sticks for other people to haul off. They should be

removed from the property. DO NOT leave rocks or sticks on the base of a light pole.

g. All storm drainage grates are to be kept free and clear of debris that would inhibit water

drainage.

Commodity Codes

• NAICS 561730Landscaping Services

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