Photography and Yearbook Services

Project Information

Bid Title: Photography and Yearbook Services
Issuing Agency: Plano Independent School District
Location: Texas
Published Date: May 22, 2026
Closing Date: Jul 14, 2026
Government Level: State & Local
Status: Closed
Ref. #: RFP 2026-10-32-27
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Project Description: Bid Information

Type Request for Proposal

Status Issued

Number RFP 2026-10-32-27 (Photography and Yearbook Services)

Issue Date & Time 5/22/2026 07:00:00 AM (CT)

Close Date & Time 7/14/2026 10:00:00 AM (CT)

Question Cut Off Date 6/24/2026 04:00:00 PM (CT)

Notes

Plano Independent School District (Plano ISD), located in Plano, TX, is seeking proposals from qualified vendors to provide comprehensive photography and yearbook services on an as Needed Basis across its kindergarten through grade twelve (K-12) campuses as well as photography services needed for District events such as Graduation, Teacher of Year, Service Awards etc.

This solicitation is intended to establish a pre-approved vendor list from which individual campuses may engage services. Vendors may submit proposals for photography services, yearbook services, or both. The established vendor list will support the district's ongoing need for professionally produced student and staff imagery and campus yearbooks that meet established quality, consistency, and delivery standards.

In order for the District to ensure that it finds the best and most competitive pricing for these purchases, the District is requesting responses from suppliers and companies that will provide the District with best value pricing, discounts, and customer service benefits for these types of purchases for services and supplies.

The District will select the proposal or proposals that demonstrate the best value and are in the best interest of the District. Plano ISD reserves the right to reject any or all proposals based on the information contained herein, or from information resulting in references and past performance checks.

TERM:
The term of this proposal shall be for an initial one (1) year with four (4) successive one (1) year renewals, based on the long-range needs of the District and mutual consent of both parties not to exceed five (5) years total.

Plano ISD has the option to extend this RFP at the end of the performance period for up to 120 days if determined to be in the best interest of the district to ensure availability of products and/or services.

Key Timeline for Vendor Recommendations and Contracting

Recommendations Submitted: Recommendations will be presented to Board for approval about September 8, 2026.

Contracting Window: Following Board approval, the first contract agreements between schools/departments and approved vendors will begin for the 2027–2028 school year.

Initial Contract Period: July 1, 2027 - June 30, 2028

Contract YR2 (Option): July 1, 2028 - June 30, 2029

Contract YR3 (Option): July 1, 2029 - June 30, 2030

Contract YR4 (Option): July 1, 2030 - June 30, 2031

Contract YR5 (Option): J uly 1, 2031 - June 30, 2032

Bid Documents

Document name Format

Bid Invitation
Acrobat / PDF BINVAVL 9352431

Bid Attachments

File Name Description File Size

Form_W-9_fillable_(Rev._March_2024).pdf
An updated W-9 is requested if Plano ISD does not have a recently signed form from your company on the most recent revision of the IRS Form W-9 (Rev. March 2024). 137 KB 346728 6000274

Terms_and_Conditions 2025.pdf
Plano ISD Standard Terms and Conditions (Rev. 2025) 552 KB 346728 6833691

CIQ_Revised_1.1.21.pdf
Blank CIQ form with basic description page 48 KB 346728 5495493

Form 1295 Sample - Texas-Ethics-Commission-Conflict-of-Interest.pdf
This is a sample of the TEC Form 1295 with basic instructions. Do not print a blank form. The form must be filed online, then printed. After printing, complete Section 6 and sign (either by hand or electronic signature( before uploading to the Response Attachments tab. 662 KB 346728 6824745

Affidavit QR Code and Information.pdf
QR Code to Electronic Pre-Service Affidavit for Service Providers 436 KB 346728 7387626

PreEmployment-PreService-Affidavit-tec-22a055 Form.pdf (please login to view this document) Hard copy of Pre-Service Affidavit - May be completed by employee and attached in Response Attachment Tab 252 KB 346728 7428498
Commodity Codes: NAICS 541921Photography Studios, Portrait
NAICS 541922Commercial Photography

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Type	Request for Proposal
Status	Issued
Number	RFP 2026-10-32-27 (Photography and Yearbook Services)
Issue Date & Time	5/22/2026 07:00:00 AM (CT)
Close Date & Time	7/14/2026 10:00:00 AM (CT)
Question Cut Off Date	6/24/2026 04:00:00 PM (CT)
Notes	Plano Independent School District (Plano ISD), located in Plano, TX, is seeking proposals from qualified vendors to provide comprehensive photography and yearbook services on an as Needed Basis across its kindergarten through grade twelve (K-12) campuses as well as photography services needed for District events such as Graduation, Teacher of Year, Service Awards etc. This solicitation is intended to establish a pre-approved vendor list from which individual campuses may engage services. Vendors may submit proposals for photography services, yearbook services, or both. The established vendor list will support the district's ongoing need for professionally produced student and staff imagery and campus yearbooks that meet established quality, consistency, and delivery standards. In order for the District to ensure that it finds the best and most competitive pricing for these purchases, the District is requesting responses from suppliers and companies that will provide the District with best value pricing, discounts, and customer service benefits for these types of purchases for services and supplies. The District will select the proposal or proposals that demonstrate the best value and are in the best interest of the District. Plano ISD reserves the right to reject any or all proposals based on the information contained herein, or from information resulting in references and past performance checks. TERM: The term of this proposal shall be for an initial one (1) year with four (4) successive one (1) year renewals, based on the long-range needs of the District and mutual consent of both parties not to exceed five (5) years total. Plano ISD has the option to extend this RFP at the end of the performance period for up to 120 days if determined to be in the best interest of the district to ensure availability of products and/or services. Key Timeline for Vendor Recommendations and Contracting Recommendations Submitted: Recommendations will be presented to Board for approval about September 8, 2026. Contracting Window: Following Board approval, the first contract agreements between schools/departments and approved vendors will begin for the 2027–2028 school year. Initial Contract Period: July 1, 2027 - June 30, 2028 Contract YR2 (Option): July 1, 2028 - June 30, 2029 Contract YR3 (Option): July 1, 2029 - June 30, 2030 Contract YR4 (Option): July 1, 2030 - June 30, 2031 Contract YR5 (Option): J uly 1, 2031 - June 30, 2032

Photography and Yearbook Services

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