Project Information

Bid Title

Hayward Rides Program Support

Issuing Agency

City of Hayward

Location

California

Published Date

Jun 8, 2025

Closing Date

Jun 13, 2025

Government Level

State & Local

Status

Closed

Ref. #

25-056

Original Source

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Bid Documents

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Project Description

Project ID: 25-056

Title: Hayward Rides Program Support

Addenda: 2

Release Date: 5/20/2025

Due Date: 6/13/2025

Post Information

Posted At:Tue, May 20, 2025 3:27 PMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

NOTICE IS HEREBY given that the City of Hayward invites sealed Statement of Qualifications (SOQs)/Bids for 25-056 Hayward Rides Program Support . Each SOQ/bid shall be in accordance with the general provisions for purchase of work and services on file in the office of the Transportation , 777 B Street , Hayward , CA 94541-5114 .

The total bid excluding sales tax must appear in the SOQ/bid. Vendor is required to quote “NEW” equipment, material or product. Recycled, remanufactured, or previously owned product will not be accepted unless otherwise stated in the solicitation. All SOQ/bids must be submitted to the City's eProcurement Portal by 4:00 pm on Friday, June 13, 2025 and clearly identified with RFQual title, number, company name and due date.

Changes in or additions to the SOQ/Bid, or its forms, recapitulations of the work bid upon alternative proposals, or any other modifications of the SOQ/bid which is not specifically called for in the contract documents may result in the rejection of the bid as not being responsive to the SOQ/bid. No oral or telephonic modification of any SOQ/bid submitted will be considered. Number of days shall mean calendar days After Receipt of Order (ARO). SOQs/Bids quoting delivery beyond the requirement may be rejected.

SOQ/bids may be withdrawn by the Respondent prior to the time fixed for the opening of bids, but may not be withdrawn for a period of ninety (90) days after the opening of SOQ/bid. A successful respondent shall not be relieved of the SOQ/bid submitted without the City's consent or respondent's recourse to Public Contract Code sections 5100 et. seq. Any addenda or bulletins issued during the time of SOQ/bidding shall form a part of the drawing and specifications issued to respondents for the preparation of their SOQ/bids and shall constitute a part of the contract documents.

It is the sole responsibility of the proposing firm to ensure that SOQ/bids are received prior to the closing time, as late SOQ/bids will not be accepted and deemed nonresponsive.

Background

The City is governed by a City Council / City Manager form of government. The City Council is made up of six members plus a mayor that serves as the head of the City Council. The City Council appoints a City Manager to oversee the City’s twelve departments.

Background Summary

• Population:144,186
• Number of Employees: 790.45
• Annual City Operating Budget (including General Fund): $239,923 M
• Annual General Fund Budget: $123,524 M
• Annual City Capital Budget: $106 M
• Fiscal Year: July 1 – June 30
• Number of Departments:14
• Governance Structure: City Council / City Manager
• Utility Customers: 34,000
• MOUs: 7
• Housing Units: 48,000

Additional information regarding the City of Hayward may be obtained at: https://www.hayward-ca.gov/

Timeline

Release Project Date:

May 20, 2025

Bidders' Conference (Non-Mandatory):

May 27, 2025, 10:00am

Microsoft Teams meeting - email colin.patterson@hayward-ca.gov for invitation

Question Submission Deadline:

May 28, 2025, 4:00pm

Question Response Deadline:

May 30, 2025, 4:00pm

Submission Deadline:

June 13, 2025, 4:00pm

Review Period of Proposals:

June 18, 2025

Interview (upon City's discretion):

June 25, 2025

Recommendation to Council (Tentative):

August 19, 2025

Contractor Selection Date (Tentative):

August 19, 2025

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services

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