Project Information

Bid Title

LAWN CARE AND LANDSCAPING

Issuing Agency

State Government of Louisiana

Location

Louisiana

Published Date

May 14, 2026

Closing Date

Jun 4, 2026

Government Level

State & Local

Status

Closed

Ref. #

40023-S27003

Original Source

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Project Description

Bid Number	Description	Date Issued	Bid Open Date/Time
40023-S27003	LAWN CARE AND LANDSCAPING Original: 40023-S27003	05/14/2026	06/04/2026 11:00:00 AM CT

Contact Information for Bid # 40023-S27003

Department	+- Comm/Tech College - Northshore Technical Community College
Section	PURCHASING DEPT OF FISCAL AFFAIRS
Dept Code	40023
Contact	Sharon Charrier
Address	65556 Centerpoint Blvd. Lacombe, LA 70445
Phone	985-545-1225
Fax	985-214-4404
Email	PURCHASING@NORTHSHORECOLLEGE.EDU
URL	https://www.NorthshoreCollege.edu/

Attachment Preview

INVITATION TO BID

BID CLOSING DATE AND TIME:

June 4, 2026 @ 11:00 AM CST

SOLICITATION NO: 40023-S7003

ISSUE DATE: May 14, 2026

VENDOR NAME AND ADDRESS:

* FILL IN VENDOR NAME AND

ADDRESS ABOVE BEFORE SUBMITTING

72102900 – Grounds Maintenance Services

RETURN BID AS PDF TO THE EMAIL

ADDRESS LISTED BELOW:

NORTHSHORE TECHNICAL

COMMUNITY COLLEGE

LACOMBE – STEM CAMPUS

65556 CENTERPOINT BLVD

TAMMANEND BUSINESS SUBDIVISION

LACOMBE, LA 70445

Purchasing Manager: RICHARD BUTLER

EMAIL:RichardButler@NorthshoreCollege.edu

PHONE: 985-545-1243

FAX: 985-545-1281

FISCAL YEAR: 27

State General Funds

INSTRUCTIONS TO BIDDERS

1. READ THE ENTIRE BID, INCLUDING ALL TERMS AND CONDITIONS AND SPECIFICATIONS.

2. FILL IN ALL BLANK SPACES

3. ALL BID PRICES MUST BE TYPED OR WRITTEN IN INK. ANY CORRECTION, ERASURES OR OTHER FORMS OF ALTERATION

TO UNIT PRICES SHOULD BE INITIALIZED BY THE BIDDER.

4. BIDS CONTAINING “PAYMENT IN ADVANCE”C.O.D.” REQUIREMENTS MAY BE REJECTED. PAYMENT IS TO BE MADE

WITHIN 30 DAYS AFTER RECEIPT OF PROPERLY EXECUTED INVOICE OR DELIVERY, WHICHEVER IS LATER.

5. SPECIFY YOUR PAYMENT TERMS: _______________________________________. CASH DISCOUNTS FOR LESS THAN 30 DAYS

OR LESS THAN 1% WILL BE ACCEPTED, BUT WILL NOT BE CONSIDERED IN DETERMINING AWARDS.

THE BIDDER CERTIFIES:

• COMPLIANCE WITH ALL INSTRUCTIONS TO BIDDERS, TERMS, CONDITIONS, AND SPECIFICATIONS.

• THIS BID IS MADE WITHOUT COLLUSION OR FRAUD.

• THAT IF MY BID IS ACCEPTED WITHIN ________ DAYS FROM BID CLOSING TIME, MY FIRM WILL FURNISH ANY OR

ALL OF THE ITEMS (OR SECTIONS) AT THE PRICE OPPOSITE EACH ITEM (OR SECTION)

• DELIVERY WILL BE MADE WITHIN ______________ DAYS AFTER RECEIPT OF ORDER.

• BIDS SUBMITTED ARE SUBJECT TO PROVISIONS OF THE LAWS OF THE STATE OF LOUISIANA INCLUDING BUT NOT

LIMITED TO L.R.S. 39:1551-1736; PURCHASING RULES AND REGULATIONS; EXECUTIVE ORDERS; STANDARD TERMS

AND CONDITIONS; SPECIAL CONDITIONS; AND SPECIFICATIONS LISTED IN THIS SOLICITATION.

• IMPORTANT: BY SIGNING THE BID, THE BIDDER CERTIFIES COMPLIANCE WITH ALL INSTRUCTIONS TO BIDDERS,

TERMS, CONDITIONS AND SPECIFICATIONS, AND FURTHER CERTIFIES THAT THIS BID IS MADE WITHOUT

COLLUSION OR FRAUD. THIS BID IS TO BE MANUALLY SIGNED IN INK BY A PERSON AUTHORIZED TO BIND THE

VENDOR. ALL BID INFORMATION SHALL BE MADE WITH INK OR TYPEWRITTEN.

VENDOR TELEPHONE NUMBER: ______________________ TITLE: ________________________________________________________

DATE: ______________________________________________ EMAIL: __________________________________________________________

FAX NUMBER: _______________________________________ SIGNATURE: ______________________________________________________

Page 2 of 12

1

ADDRESS ALL INQUIRIES AND CORRESPONDENCE TO THE BUYER AT THE PHONE AND ADDRESS

SHOWN ABOVE.

2

BID FORMS: ALL WRITTEN BIDS, UNLESS OTHERWISE PROVIDED FOR, MUST BE SUBMITTED ON

AND IN ACCORDANCE WITH, FORMS PROVIDED, PROPERLY SIGNED BIDS.

3

BIDS MUST BE RECEIVED AT THE ADDRESS SPECIFIED IN THE SOLICITATION PRIOR TO BID

OPENING TIME IN ORDER TO BE CONSIDERED. BID OPENING: BIDDERS MAY ATTEND THE BID OPENING,

BUT NO INFORMATION OR OPINIONS CONCERNING THE ULTIMATE CONTRACT AWARD WILL BE GIVEN

AT THE BID OPENING OR DURING THE EVALUATION PROCESS. BIDS MAY BE EXAMINED WITHIN 72

HOURS AFTER BID OPENING.

4

AWARDS: NTCC RESERVES THE RIGHT TO AWARD ITEMS SEPARATELY, GROUPED OR ON AN ALL-

OR-NONE BASIS AND TO REJECT ANY OR ALL BIDS AND WAIVE ANY INFORMALITIES. NTCC RESERVES THE

RIGHT TO REMOVE LINE ITEMS FROM THE AWARD WITH 30 DAY NOTICE WHEN IT IS DEEMED TO BE TO

THE BEST INTEREST OF THE STATE.

5

PRICES: UNLESS OTHERWISE SPECIFIED BY NTCC IN THE SOLICITATION, BID PRICES MUST BE

COMPLETE, INCLUDING TRANSPORATION PREPAID BY BIDDER TO DESTINATION AND FIRM FOR

ACCEPTANCE FOR A MINIMUM OF 30 DAYS. PRICES SHOULD BE QUOTED IN THE UNIT (EACH, BOX,

CASE, ETC) AS SPECIFIED IN THE BID.

6

DESCRIPTIVE INFORMATION: BIDDERS PROPOSING AN EQUIVALENT BRAND OR MODEL SHOULD

SUBMIT WITH THE BID INFORMATION (SUCH AS ILLUSTRATIONS, DESCRIPTIVE LITERATURE, AND

TECHNICAL DATA) SUFFICIENT FOR NTCC TO EVALUATE QUALITY, SUITABILITY, AND COMPLIANCE WITH

THE SPECIFICATIONS IN THE SOLICITATION. FAILURE TO SUBMIT DESCRIPTIVE INFORMATION MAY

CAUSE BID TO BE REJECTED.

7

CONTRACT RENEWALS: UPON AGREEMENT OF NTCC AND THE CONTRACTOR, A TERM

CONTRACT MAY BE EXTENDED FOR 2 ADDITIONAL 12-MONTH PERIODS AT THE SAME PRICE, TERMS

AND CONDITIONS. THE TOTAL CONTRACT TERM CANNOT EXCEED 36 MONTHS.

8

NTCC RESERVES THE RIGHT TO CANCEL THIS CONTRACT WITH A THIRTY (30) DAY WRITTEN

NOTICE.

Preferences: IN ACCORDANCE WITH LOUISIANA REVISED STATUTES 39:1595, A PREFERENCE MAY BE

ALLOWED FOR PRODUCTS MANUFACTURED, PRODUCED, GROWN, OR ASSEMBLED IN LOUISIANA OF

EQUAL QUALITY.

DO YOU CLAIM THIS PREFERENCE? YES _____________________ NO ________________

SPECIFY THE LINE NUMBERS: _____________________________________________________

SPECIFY LOCATION WITHIN LOUISIANA WHERE THIS PRODUCT IS MANUFACTURED, PRODUCED, GROWN

OR ASSEMBLED:

_______________________________________________________________________________

DO YOU HAVE A LOUISIANA BUSINESS WORKFORCE? YES: _______ NO _____________

IF SO, DO YOU CERTIFY THAT AT LEAST 50% OF YOUR LOUISIANA WORKFORCE IS

COMPRISED OF RESIDENTS OF LOUISIANA? YES: _____________ NO: ______________

FAILURE TO SPECIFY ABOVE INFORMATION MAY CAUSE ELIMINATION FROM PREFERENCES

BIDDERS REPRESENTATION:

IN MAKING YOUR BID, EACH BIDDER REPRESENTS THAT: YOU HAVE READ AND UNDERSTOOD THE BID

DOUCMENTS AND YOU BID HAS BEEN MADE IN ACCORDANCE HEREWITH: YOU HAVE VISITED THE SITE,

Page 3 of 12

IF REQUIRED, AND HAVE FAMILIARIZED YOURSELF WITH THE LOCAL CONDITIONS UNDER WHICH THE

WORK IS TO BE PERFORMED.

ANY ORDERS RESULTING FROM THIS SOLICITATION WILL BE PAID WITH FY27 FUNDS, IF APPROPRIATED

BY THE LEGISLATURE. DELIVERY CANNOT BE MADE PRIOR TO JULY 1, 2026 AND YOUR BID PRICES MUST

BE FIRM FOR ACCEPTANCE AT DELIVERY ACCORDINGLY.

THE QUANTITIES ARE ESTIMATED TO BE THE AMOUNT NEEDED. IN THE EVENT A GREATER OF LESSER

QUANTITY IS NEEDED, THE RIGHT IS RESERVED BY THE STATE OF LOUISIANA TO INCREASE OR DECREASE

THE AMOUNT, AT THE UNIT PRICE STATED IN THE BID.

IN AN EFFORT TO INCREASE EFFICIENCIES AND EFFECTIVENESS, AS WELL AS BE STRATEGIC IN UTILIZING

TECHNOLOGY AND RESOURCES FOR THE STATE AND VENDORS, THE STATE INTENDS TO MAKE ALL

PAYMENTS TO VENDORS ELECTRONICALLY. THE LaCARTE PROCUREMENT CARD WILL BE USED FOR

PURCHASES OF $5,000 AND UNDER, AND WHERE FEASIBLE, OVER $5,000. VENDORS WILL HAVE A

CHOICE OF RECEIVING ELECTRONIC PAYMENT FOR ALL OTHER PAYMENTS BY SELECTING ELECTRONIC

VENDOR PAYMENT SOLUTION (EVP) OR ELECTRONIC FUNDS TRANSFER (EFT).

IF YOU RECEIVE AN AWARD AND DO NOT CURRENTLY ACCEPT THE LaCARTE CARD OR EVP, OR HAVE

NOT ALREADY ENROLLED IN EFT, YOU WILL BE ASKED TO COMPLY WITH THIS REQUEST BY CHOOSING

ONE OF THE FOLLOWING THREE OPTIONS. YOU MAY INDICATE YOUR ACCEPTANCE BELOW.

THE LaCARTE PROCUREMENT CARD USES A VISA CARD PLATFORM. VENDORS RECEIVE PAYMENT FROM

STATE AGENCIES USING THE CARD IN THE SAME MANNER AS OTHER VISA CARD PURCHASES. VENDORS

CANNOT PROCESS PAYMENT TRANSACTIONS THROUGH THE CREDIT CARD CLEARINGHOUSE UNTIL THE

PURCHASED PRODUCTS HAVE BEEN SHIPPED AND RECEIVED, OR THE SERVICES PERFORMED.

FOR ALL STATEWIDE AND AGENCY TERM CONTRACTS:

• UNDER THE LaCARTE PROGRAM, PURCHASE ORDERS ARE NOT NECESSARY. ORDERS MUST BE

PLACED AGAINST THE NET DISCOUNTED PRODUCTS OF THE CONTRACT. ALL CONTRACT TERMS

AND CONDITIONS APPLY TO PURCHASES MADE WITH LaCARTE.

• IF A PURCHASE ORDER IS NOT USED, THE VENDOR MUST KEEP ON FILE A RECORD OF ALL

LaCARTE PURCHASES ISSUED AGAINST THIS CONTRACT DURING THE CONTRACT PERIOD. THE

FILE MUST CONTAIN THE PARTICULAR ITEM NUMBER, QUANTITY, LINE TOTAL AND ORDER

TOTAL. RECORDS OF THESE PURCHASES MUST BE PROVIDED TO THE OFFICE OF STATE

PROCUREMENT UPON REQUEST.

EVP METHOD CONVERTS CHECK PAYMENTS TO A VISA CREDIT CARD, THEREBY STREAMLINING

PAYMENTS TO YOUR ORGANIZATION. PARTICIPANTS RECEIVE A CREDIT CARD ACCOUNT NUMBER WITH

UNIQUE SECURITY FEATURES. THIS CARD WILL HAVE $0 AVAILABLE FUNDS UNTIL AN INVOICE IS

APPROVED FOR PAYMENT. AS PAYMENTS ARE APPROVED, ELECTRONIC REMITTANCE NOTIFICATIONS

ARE SENT VIA EMAIL ALONG WITH APPROVAL TO CHARGE THE CARD FOR THAT AMOUNT. EVP

REQUIRES NO CHANGE TO CURRENT INVOICE PROCEDURES; IT IS SECURE, AND DOES NOT REQUIRE

YOUR BANK INFORMATION.

EFT PAYMENTS ARE SENT FROM THE STATE’S BANK DIRECTLY TO THE PAYEE’S BANK EACH WEEKDAY.

THE ONLY REQUIREMENT IS THAT YOU HAVE AN ACTIVE CHECKING OR SAVINGS ACCOUNT AT A

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FINANCIAL INSTITUTION THAT CAN ACCEPT AUTOMATED CLEARING HOUSE (ACH) CREDIT FILES AND

REMITTANCE INFORMATION ELECTRONICALLY. ADDITIONAL INFORMATION IS AVAILABLE AT:

http://www.doa.louisiana.gov/OSRAP/EFTfor Website.pdf

llment%20Form.pdf

http://www.doa.louisiana.gov/OSRAP/EFTfor Website.pdf

IF AN AWARD IS MADE TO YOUR COMPANY, PLEASE CHECK

WHICH OPTION YOU WILL ACCEPT OR INDICATE IF YOU ARE

ALREADY ENROLLED

Payment Type Will Accept Already Enrolled

LaCarte

_______

______

EVP

_______

______

EFT

_______

______

________________________________________

Printed Name of Individual Authorized

_________________________________________

Authorized Signature for payment type chosen

______________________

Date

_______________________________________________

Email address and phone number of authorized individual

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PRICE SHEET:

COMMODITY DESCRIPTION

_

INVITATION TO BID # 40023-S27003

QUANTITY UNIT UNIT PRICE EXTENDED PRICE

1. LAWNCARE SERVICES –

1

MOW, EDGE AND TRIM ALL GRASS ON

CAMPUS LAWN AS NEEDED. AREAS SHOWN

ON ATTACHED ARIEL PHOTO. SIDEWALKS

CLEARED OF MOWING DEBRIS. LARGE TRASH

REMOVED FROM LAWN AREAS

2. LANDSCAPING--

1

HAND WEEDING BEDS, HERBACIDE,

WEEDING TREES/FLOWER BEDS,ALL SUPPLIES AND

EQUIPMENT WILL BE SUPPLIED BY AWARDED

VENDOR

5. BRUSH HOG FIELD AREAS OFF LAWN AREA 1

AS NEEDED

6. PRUNING

1

TREEES AND HEDGES AS NEEDED

7.

SERVICE CALL TO:

1

NTCC – LIVINGSTON CAMPUS

11640 BURGESS AVE

WALKER, LA 70785

PER __________ ____________

PER __________ ____________

PER __________ _____________

PER ____________ ____________

PER ____________ ____________

TOTAL_____________________

**SITE VISITATION IS REQUIRED FOR ACCURATE PRICING. MANDATORY SITE VISIT BY APPOINTMENT

ONLY. IF SITE VISITATION IS NOT DOCUMENTED, YOU WILL NOT BE CONSIDERED FOR AWARD. PLEASE

SCHEDULE SITE VISITATION WITH

Dr. Lizette Leader, 985-545-1850

LIZETTELEADER@NORTHSHORECOLLEGE.EDU

Megan Chaisson 985-545-1801

MISTYCHAISSON@NORTHSHORECOLLEGE.EDU

**LOCATION OF SITE VISIT: NORTHSHORE TECHNICAL COMMUNITY COLLEGE – 11640 Burgess Ave.,

Walker, LA 70785.

**LIABILITY INSURANCE CERTIFICATE IS REQUIRED TO BE SUBMITTED WITH BID. AWARD WILL NOT BE

MADE WITHOUT CURRENT INSURANCE CERTIFICATE.

**THE FIRST TERM OF CONTRACT WILL BE FROM JULY 1, 2026 – JUNE 30, 2027. 2 RENEWALS ARE

POSSIBLE FOR AN ANNUAL TERM OF JULY 1, - JUNE 30 OF THE FOLLOWING YEAR

** NO EXTENSIONS WILL BE GRANTED FOR SITE VISITS. PLEASE SCHEDULE EARLY.

Commodity Codes

• NAICS 561730Landscaping Services

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