Project Information

Bid Title

5000 Omhsas Cssh Dairy July September 2026

Issuing Agency

State Government of Pennsylvania

Location

Pennsylvania

Published Date

May 6, 2026

Closing Date

May 22, 2026

Government Level

State & Local

Status

Closed

Ref. #

6100065898

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

General Information
Department for this solicitation:	Procurement
Date Prepared:	04/23/26	Types:	IFB
Advertisement Type:	Service Materials Service & Materials PW Construction Agency Construction Real Estate
Solicitation/Project#:	6100065898	Solicitation/Project Title:	5000-OMHSAS-CSSH DAIRY JULY-SEPTEMBER 2026
Description:	Supplier to provide Bread Products for first quarter July-September 2026.

Department Information
Department/Agency:	Department of Human Services "prior DPW"	Delivery Location:	Clarks Summit State Hospital
County:	Lackawanna	Duration:	JULY 1ST-SEPTEMBER 30TH 2026

Contact Information
First Name:	Aaron	Last Name:	Pietlukiewicz
Phone Number: (XXX-XXX-XXXX)	570-587-7292	Email:	apietlukie@pa.gov

Solicitation Information
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation.
Solicitation Start Date:	05/08/26
Solicitation Due Date:	05/22/26	Solicitation Due Time:	9:00 AM
Solicitation Opening Date:	05/22/26	Solicitation Opening Time:	9:01 AM
Opening Location:	Clarks Summit State Hospital
No. of Addendums:	0
Amended Date:	05/06/26

Related Solicitation Files

Original Files Dairy Products Spec.pdf BOP-2201 EO 2021-06 Worker Protection Form.pdf RECIPROCAL LIMITATIONS ACT REQUIREMENTS.pdf

Attachment Preview

COMMONWEALTH OF PENNSYLVANIA – DEPARTMENT OF HUMAN SERVICES

COMMODITY LISTINGS FOR LOCAL PURCHASE PROPOSAL

DATE

COMMODITY CLASS

DAIRY PRODUCTS

NAME OF FACILITY

NORRISTOWN STATE HOSPITAL

ITEM

NUMBER

DESCRIPTION OF COMMODITY

QTY. UNIT

PROPOSAL NUMBER

UNIT

PRICE

TOTAL

DAIRY PRODUCTS

1. INSPECTION: All specified Dairy Products and Drinks shall conform to Title 7, Pennsylvania Code,

Chapter 59, Milk Sanitation and Standards. All dairy products requiring US Grade must be

processed in a plant approved for USDA Grading Service. Shipping cartons shall bear the USDA

inspection legend or plant number and packages shall bear the appropriate US Grade shield.

2. LABELING: Food labels shall comply with the Nutritional Labeling and Education Act of 1990

(NLEA), as administered by the Food and Drug Administration Office of Food Labeling, Center for

Food Safety and Applied Nutrition. Products shall comply with the current standards of identity

as defined by the most current revision of 21 Code of Federal Regulations, parts 100-169.

Ingredients must be specified to comply with NLEA regulations.

3. DELIVERY TIME LIMITATIONS: Chilled dairy products must be delivered with a remainder of

shelf life as specified. Items from freezer storage must be delivered within 90 days from date of

pack.

4. PRODUCT CONDITION AT TIME OF DELIVERY: To assure specified state of refrigeration, all

deliveries shall be made on clean refrigerated or freezer trucks. Chilled items shall be delivered

at no higher than 40º F (4.4C) and show no signs of mishandling. Frozen items shall be solidly

frozen and show no evidence of defrosting, refreezing, freezer burn or dehydration of

mishandling. Final acceptance of frozen items may be based on inspection of the thawed

product, not to exceed 15 business days after delivery.

5. PACKAGING AND PACKING: Fiber board containers shall be of a size and shape normally used

for the product and packed to full capacity without slack-filling or overfilling. Case closure to be

accomplished by taping, strapping, or gluing. Staples shall not be used as a final case closure. All

master containers shall not exceed 50 lbs., unless otherwise specified.

6. CONTENTS: The facility reserves the right to submit samples for laboratory analysis. If

laboratory analysis verifies the ingredients do not meet the specified requirements, the cost of

analysis will be charged to the vendor and product is subject to rejection by the facility. No

further awards will be made to any firm with an unpaid laboratory fee.

7. ACCEPTABLE BRANDS: Any brand or product identified in a specification will be the only brand(s)

accepted. Bidder must provide product/brand being bid for each item when submitting bid.

Products and brands not previously approved by the Dietary Department will not be

1/8

COMMONWEALTH OF PENNSYLVANIA – DEPARTMENT OF HUMAN SERVICES

COMMODITY LISTINGS FOR LOCAL PURCHASE PROPOSAL

DATE

COMMODITY CLASS

DAIRY PRODUCTS

NAME OF FACILITY

NORRISTOWN STATE HOSPITAL

ITEM

NUMBER

DESCRIPTION OF COMMODITY

QTY. UNIT

PROPOSAL NUMBER

UNIT

PRICE

TOTAL

acceptable. Samples must be properly labeled and identified with name of bidder and

applicable item name, corresponding specification number and name and ingredient statement.

Failure to comply with the requested information may be cause for rejection of request for

evaluation.

8. DELIVERY DATES: Delivery must be made on dates during the hours as specified in contract.

Noncompliance will be cause for rejection unless prior approval for change is granted by the

director of dietary services.

9. QUANTITIES: Quantities listed are estimates only and may be increased or decreased in

accordance with the actual requirements of the facility. The facility may cancel any quantity of

an order by providing notice at least 15 days prior to a scheduled delivery date, and will only

pay the vendor for products actually accepted by the Department.

10. AMOUNTS AND PAYMENT OF COMMODITIES: Vendor shall indicate at the time of delivery any

discrepancies between actual net weight or count and the contracted amount and record the

discrepancy on the delivery slips. Vendor agrees that the Commonwealth will accept and pay

only for actual net weight or count determined at the time of delivery.

2/8

COMMONWEALTH OF PENNSYLVANIA – DEPARTMENT OF HUMAN SERVICES

COMMODITY LISTINGS FOR LOCAL PURCHASE PROPOSAL

DATE

COMMODITY CLASS

DAIRY PRODUCTS

NAME OF FACILITY

NORRISTOWN STATE HOSPITAL

ITEM

NUMBER

DESCRIPTION OF COMMODITY

QTY. UNIT

PROPOSAL NUMBER

UNIT

PRICE

TOTAL

BUTTER – CHILLED OR FROZEN. SHALL BE MADE EXCLUSIVELY FROM MILK OR CREAM,

OR WITH BOTH, WITH OR WITHOUT ADDITIONAL COLORING MATTER, AND CONTAINING

NOT LESS THAN 80% BY WEIGHT OF MILK FAT, ALL TOLERANCES HAVING BEEN

ALLOWED FOR. THE FINISHED PRODUCT SHALL BE FREE FROM ALL IMPURITIES

AND HAVE A MOISTURE CONTENT AT TIME OF PACKING NOT TO EXCEED 16%. U.S.

GRADE A OR AA SHALL CONFORM TO THE REQUIREMENTS OF THE UNITED STATES STANDARDS

FOR GRADES OF BUTTER.

1. BUTTER – 1 LB. SOLID PRINTS. Chilled or frozen. Individually wrapped without individual

cartons. 20 to 40 lb. per commercial container. (Buyer to specify with or without salt and state

of refrigeration.) Shall have a shelf life of at least 90 days beyond date of delivery.

UOM: US Pound

Acceptable Brands

Code#

2. BUTTER – INDIVIDUAL PATTIES. Chilled or frozen. Ready-to-serve (readies).90 ready -to-serve

patties per lb. Shall be placed individually on commercially acceptable waxed wrapped or

commercial coated carton. (Buyer to specify with or without salt and state of refrigeration.)

Shall have a shelf life of at least 60 days beyond date of delivery.

UOM: US Pound

Acceptable Brands

Code#

3. BUTTER – CUPS, WHIPPED. Chilled. Individual ready-to-serve, 5 gm. Serving size (90/lb.).

720/cs. Shall be placed in commercially acceptable individual plastic cups with sealed, easy-open

tops. Packed in 8-16 lb. cartons. Shall have a shelf life of at least 90 days beyond date of

delivery.

UOM: US Pound

Acceptable Brands

Code#

3/8

COMMONWEALTH OF PENNSYLVANIA – DEPARTMENT OF HUMAN SERVICES

COMMODITY LISTINGS FOR LOCAL PURCHASE PROPOSAL

DATE

COMMODITY CLASS

DAIRY PRODUCTS

NAME OF FACILITY

NORRISTOWN STATE HOSPITAL

ITEM

NUMBER

DESCRIPTION OF COMMODITY

QTY. UNIT

PROPOSAL NUMBER

UNIT

PRICE

TOTAL

4. MARGARINE – 1 LB. PRINTS. Chilled or frozen. Individually wrapped, without individual cartons.

20 to 40 lbs. per commercial container. (Buyer to specify salted or unsalted and state of

refrigeration.) Shall have a shelf life of at least 90 days beyond date of delivery.

UOM: US Pound

Acceptable Brand

Code#

5. MARGARINE – INDIVIDUAL PATTIES. Chilled or frozen. Ready-to-serve. 90 patties per lb. Shall be

placed individually on commercially coated paperboard chips and individually covered with

parchment or waxed paper. Packed in 12 lb. units. Buyer to specify salt or unsalted and state of

refrigeration. Shall have a shelf life of at least 90 days beyond date of delivery.

UOM: US Pound

Acceptable Brands

Code#

6. VEGETABLE OIL SPREAD – At least 40% vegetable Oil spread. Chilled. Individual ready-to-serve,

5 gm. serving size. Shall be placed individually on commercially acceptable individual plastic

cups with sealed, easy open tops. Packed 600-900 cups per carton, 5.5 - 6.6 lb. net weight per

case. Shall have a shelf life of at least 90 days beyond date of delivery.

UOM: US Pound

Acceptable Brands

Code#

Promise (600ct.)

Gold-N-Soft

Shedd’s Country Crock (900ct.)

Land-O-Lakes Light Spread

Sommers Maid

Smart Balance (600ct.)

4/8

COMMONWEALTH OF PENNSYLVANIA – DEPARTMENT OF HUMAN SERVICES

COMMODITY LISTINGS FOR LOCAL PURCHASE PROPOSAL

DATE

COMMODITY CLASS

DAIRY PRODUCTS

NAME OF FACILITY

NORRISTOWN STATE HOSPITAL

ITEM

NUMBER

DESCRIPTION OF COMMODITY

QTY. UNIT

PROPOSAL NUMBER

UNIT

PRICE

TOTAL

7. VEGETABLE OIL SPREAD - 1 lb. Prints. Chilled or Frozen. 0 g. Trans Fat. At least 40% vegetable.

Oil spread. Ready-to-serve, 30/1 lb. per case. Shall have a shelf life of at least 240 days from

manufacture date. Shall have a shelf life of at least 90 days beyond date of delivery.

UOM: US Pound

Acceptable Brands

Code#

Smart Balance

Gold-N-Sweet

8. COTTAGE CHEESE - LOW-FAT, SMALL CURD – Grade A, pasteurized. Containing between 0.5%

and 2% milk fat and not more than 82.5% moisture. Shall have a shelf life of at least 21 days

beyond date of delivery. Packaged in 3-5 Lb. containers. (Buyer to specify fat content and

container size.)

UOM: US Pound

Acceptable Brands

Code#

Daisy (3lb.)

Upstate Farms (5lb.)

9. CREAM CHEESE - Not less than 33% milk fat and not more than 55% milk fat. Shall have a shelf

life of at least 28 days from date of delivery. Packaged in 3 lb. containers, 10 per case.

UOM: Case

Acceptable Brands

Code#

10. CREAM CHEESE, SOFT - Individually packaged in ¾ or 1 oz. portions (no foil lids), 100 per case.

Shall have a shelf life of at least 28 days from date of delivery.

UOM: Case

Acceptable Brands

Kraft Philly Lite

Code#

5/8

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