Project Information

Bid Title

Bids for HVAC Maintenance

Issuing Agency

Logan County

Location

Kentucky

Published Date

Mar 16, 2026

Closing Date

Apr 14, 2026

Government Level

State & Local

Status

Closed

Ref. #

03162026-10

Original Source

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Bid Documents

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Project Description

Bid Number:	03162026-10
Bid Title:	Bids for HVAC Maintenance
Category:	Bid Postings
Status:	Open

Description: Logan County Fiscal Court is seeking bids for HVAC maintenance at the Logan County Clerk’s Office, Logan County Animal Shelter, Logan County Archives, Logan County PVA, Logan County Coroner’s Office, and Logan County Emergency Services Facility for Fiscal Year 2026-2027. Bid specs can be requested at the Logan County Judge Executive’s Office located at 200 W. 4 th Street, Russellville, KY 42276 or by calling (270)726-3116. Sealed bids can be hand delivered or mailed to: Logan County Judge Executive, 200 W. 4 th Street, Russellville, KY 42276 or Logan County Judge Executive, PO Box 365, Russellville, KY 42276 by April 14, 2026 @ 9:00 A.M. and will be opened at the April 14, 2026 regular Fiscal Court Meeting. Logan County Fiscal Court reserves the right to reject any and/or all bids and may determine, based on all criteria that the best bid may not be the lowest bid. Phil Baker Logan County Judge-Executive Publication Date/Time: 3/16/2026 9:00 AM Closing Date/Time: 4/14/2026 9:00 AM Submittal Information: SEALED BIDS ONLY Related Documents: LCDC HVAC Specs

Attachment Preview

Logan County Detention Center

HVAC System Bid Specifications

The Logan County Detention Center is seeking bids for their annual HVAC maintenance contract.

The bid will be valid 7/1/2026 – 6/30/2027

The Logan County Detention Center has 13 total HVAC units

The Bid opening will be April 14, 2026 @ 9:00AM

Scope of Maintenance

Split Systems and Package Units

ANNUAL MAINTENANCE 1 time per year per unit

 Clean condenser coils

 Check unit general operation

 Check pressures and temps and record readings

 Check volts and amps

 Check and replace belt(s) if applicable

 Check general condition of unit wiring

 Check gas pressures if applicable

 Check all safeties

 Verify proper function of the condensate drains and treat if necessary

 Clean intake air screens

 Clean/Change air filters

 Verify the operation of the oil heater – on compressor

 Grease all fittings

QUARTERLY OPERATIONAL INSPECTION 3 per year per unit

 Verify proper function of the condensate drains and treat if necessary

 Ensure proper unit function

 Clean condenser coils

 Clean/Change air filters

 Grease all fittings

MONTHLY OPERATIONAL INSPECTION 8 per year per unit

 Ensure proper unit function

 Clean/Change air filters

Exhaust Fans

ANNUAL MAINTENANCE

 Check integrity of fan blades

 Clean excess buildup from unit

 Check electrical connections

 Replace belt(s) if applicable

 Lubricate motors if applicable

Make-up Air Unit

ANNUAL MAINTENANCE

 Check unit general operation

 Check volts and amps

 Check and replace belt(s) if applicable (Annually)

 Check general condition of unit wiring

 Check all safeties

 Clean intake air screens

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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