Project Information

Bid Title

6100019457 On-Call Maintenance For Solid Waste Facilities

Issuing Agency

City of San Antonio

Location

Texas

Published Date

Feb 9, 2026

Closing Date

Feb 16, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

6100019457 On-Call Maintenance for Solid Waste Facilities

The City of San Antonio (“City”), Solid Waste Management Department (SWMD), seeks proposals from qualified firms (Respondent) to provide services related to post closure maintenance of Municipal Solid Waste (MSW) landfills, and the maintenance of a transfer station.
All Respondents must be qualified and licensed in accordance with state and federal rules to provide various environmental services; it is also acceptable to submit a joint venture proposal, and/or to subcontract out some services.
We expect the typical Respondent may employ geologists, scientists, engineers, geoscientists, and chemists. Certifications may include, but not be limited to, Corrective Action Project Manager, Registered Environmental Manager, Licensed Geoscientist, and Licensed Professional Engineer.

Date Issued: January 15, 2026
Due Date & Time: February 16, 2026; 11:00 AM Central Time

A Pre-Submittal Conference will be held via WebEx information at 2:00 p.m. Central Time, on Wednesday, January 28, 2026. Attendance at the Pre-Submittal Conference is optional but highly encouraged. Respondents may call the toll-free number listed below and enter access code or access from below to participate the day of the conference.
Toll Free Number: +1-415-655-0001 Meeting number (access code): 2330 557 0481 Meeting password: COSA

To view this solicitation, go to the SAePS portal; https://supplierservice.sanantonio.gov/irj/portal. If you have not completed the City's SAePS vendor Registration, you must do so in order to view the solicitation and submit a response. For registration, visit http://www.sanantonio.gov/purchaseing/SAePS.aspx. For assistance with registration or viewing the solicitation via the SAePS portal, call the SAePS hotline at 210-207-0118 or email vendor@sanantonio.gov.

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CITY OF SAN ANTONIO

SOLID WASTE MANAGEMENT DEPARTMENT

REQUEST FOR QUALIFICATIONS

(“RFQ”)

for

On-Call Maintenance For Solid Waste Facilities

(RFQ 26-022; RFx 6100019457)

Release Date: January 15, 2026

Proposals Due: February 16, 2026; 11:00 AM Central Time

______________________________________________________________________________

RESTRICTIONS ON COMMUNICATIONS

Respondents are prohibited from contacting 1) City officials, as defined by §2-62 of the City

Code of the City of San Antonio, regarding the proposal/bid from the time the solicitation

has been released until the contract is posted for consideration as an agenda item at a City

Council "A" session or until the contract award is posted as an agenda item at a City

Manager Contract Approval Review meeting; and 2) City employees from the time the

proposal/bid has been released until the contract is approved at a City Council "A" session

or by City Manager, 7 calendar days after agenda posted date.

Restrictions extend to "thank you" letters, phone calls, emails and any contact that results

in the direct or indirect discussion of the proposal/bid submitted by Respondent.

Violation of this provision by Respondent and/or its agent may lead to disqualification of

Respondent’s proposal/bid from consideration.

Please refer to the Restrictions on Communications section of this solicitation for more

information.

1

002 - TABLE OF CONTENTS

Section Number

001

002

003

004

005

006

007

008

009

010

011

012

013

014

RFQ Exhibit 1

RFQ Exhibit 2

RFQ Exhibit 3

RFQ Exhibit 4

RFQ Exhibit 5

RFQ Exhibit 6

RFQ Exhibit 7

RFQ Exhibit 8

RFQ Exhibit 9

RFQ Exhibit 10

Section Name

Cover Page

Table of Contents

Background

Scope of Service

Additional Requirements

Term of Contract

Pre-Submittal Conference

Proposal Requirements

Changes to RFQ

Submission of Proposal

Restrictions on Communication

Evaluation of Criteria

Award of Contract and Reservation of Rights

Schedule of Events

Section 015 - RFQ Exhibits

SBEDA Compliance Provisions

Insurance Requirements

Indemnification Requirements

Local Preference Program

Veteran-Owned Small Business Preference Program

Prohibition on Contracts with Companies Boycotting Israel

Prohibition on Contracts with Companies Boycotting Certain

Energy Companies

Prohibition on Contracts with Companies that Discriminate

Against Firearm and Ammunition Industries

Contracts with Companies Engaged in Business with Iran, Sudan,

or Foreign Terrorist Organizations Prohibited

Heat Illness Prevention Ordinance

Page

1

2

3

3

4

6

6

7

9

9

10

12

13

15

16

17

20

21

22

23

24

25

26

27

RFQ Exhibit 11

Sample Contract

28

Section 016 - RFQ Attachments

Respondent’s Proposal must contain the following documents. These forms can be found as attachments to

this RFQ or web links, as indicated.

Attachment A, Part 1 General Information

29

Attachment A, Part 2 Experience, Background, and Qualifications

35

Attachment A, Part 3 Proposed Plan

36

Attachment B

Contracts Disclosure Form

37

Attachment C

Litigation Disclosure Form

38

Attachment D

SBEDA Utilization Plan

39

Attachment E

Local Preference Program Identification Form

40

Attachment F

Veteran-Owned Small Business Preference Program

Identification Form

41

Attachment G

Certificate of Interested Parties Form 1295

42

Attachment H

Signature Page

43

Attachment I

Proposal Checklist

45

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003 – BACKGROUND

The City of San Antonio (“City”), Solid Waste Management Department (SWMD), seeks proposals from

qualified firms (Respondent) to provide services related to post closure maintenance of Municipal Solid

Waste (MSW) landfills, and the maintenance of a transfer station.

All Respondents must be qualified and licensed in accordance with state and federal rules to provide

various environmental services; it is also acceptable to submit a joint venture proposal, and/or to

subcontract out some services.

We expect the typical Respondent may employ geologists, scientists, engineers, geoscientists, and

chemists. Certifications may include, but not be limited to, Corrective Action Project Manager,

Registered Environmental Manager, Licensed Geoscientist, and Licensed Professional Engineer.

004 - SCOPE OF SERVICE

4.1 The landfills were closed prior to the Resource Conservation and Recovery Act (RCRA), Subtitle

D). The transfer station has historically been operated for municipal solid waste (MSW) and is currently

closed pending facility upgrades. As part of the City’s post-closure requirements, the City is required to

monitor, implement and maintain environmental programs related to air and soil for various closed

landfills. Tasks may include inspections, maintenance, and repair of:

4.1.1. Landfill gas collection systems, including Programmable Logic systems (PLC), blower

stations and SD valves, PLC systems, transformers and starter motors, flare stacks, igniters, wiring,

spark plugs, and thermal couplers.

4.1.2. Leachate and condensate systems, including compressors and condensers, pressure

regulators tank and well pumps, storage tanks floats and switches.

4.1.3. Well systems, installation and plug and abandonment (P&A)

4.1.4. GEM Gas analyzers maintenance and calibrations

4.1.5. Landfill electrical and gas distribution panels, breakers, lines, and manifolds.

4.1.6. Landfill Gas data recording and reporting

4.1.7. Landfill gas Header and Lateral leveling and design

4.1.8. Sump/Pump systems replacements and design

4.1.9. Pumps, compressors, gas analyzers, and other testing equipment.

4.1.10. Edwards aquifer well and tank

4.1.11. Pump and alarm for fire suppression system.

4.1.12. Scale systems and scale house,

4.1.13. Transfer station tipping floor.

4.2 CITY OWNED PROPERTIES

The primary facilities associated with this contract are located below. However, services may be

required at other locations as situations warrant.

4.2.1. Nelson Gardens Landfill and Brush Facility, 8963 Nelson Road, 78252

4.2.2. Pearsall Landfill, 5050 Pearsall Road, 78242

4.2.3. Rigsby Avenue Landfill, 2755 Rigsby Road, 78222

4.2.4. West Avenue Landfill, 11206 Morning Court, 78213

4.2.5. Wetmore Landfill, 11301 Starcrest (Corner of Wurzbach Parkway and Wetmore), 78247

4.2.6. Transfer Station, 11601 Starcrest Dr, San Antonio, TX 78247

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005 - ADDITIONAL REQUIREMENTS

Intellectual Property.

If selected, Respondent agrees to abide by the following regarding intellectual property rights:

Respondent shall pay all royalties and licensing fees. Respondent shall hold the City harmless and

indemnify the City from the payment of any royalties, damages, losses or expenses including

attorney's fees for suits, claims or otherwise, growing out of infringement or alleged infringement of

copyrights, patents, materials and methods used in the performance of services. It shall defend all

suits for infringement of any Intellectual Property rights. Further, if Respondent has reason to believe

that the design, service, process, or product specified is an infringement of an Intellectual Property

right, it shall promptly give such information to the City.

Upon receipt of notification that a third-party claim that the program(s), hardware or both the

program(s) and the hardware infringe upon any United States patent or copyright, Respondent will

immediately:

Either:

obtain, at Respondent’s sole expense, the necessary license(s) or rights that would allow the

City to continue using the programs, hardware, or both the programs and hardware, as the

case may be, or,

alter the programs, hardware, or both the programs and hardware so that the alleged

infringement is eliminated, and

reimburse the City for any expenses incurred by the City to implement emergency backup

measures if the City is prevented from using the programs, hardware, or both the programs

and hardware while the dispute is pending.

Respondent further agrees to:

assume the defense of any claim, suit, or proceeding brought against the City for infringement

of any United States patent or copyright arising from the use and/or sale of the equipment or

software under this Contract,

assume the expense of such defense, including costs of investigations, reasonable attorneys'

fees, expert witness fees, damages, and any other litigation-related expenses, and indemnify

the City against any monetary damages and/or costs awarded in such suit;

Provided that:

Respondent is given sole and exclusive control of all negotiations relative to the settlement

thereof, but that Respondent agrees to consult with the City Attorney of the City during such

defense or negotiations and make good faith effort to avoid any position adverse to the interest of

the City,

the Software or the equipment is used by the City in the form, state, or condition as delivered by

Respondent or as modified without the permission of Respondent, so long as such modification

is not the source of the infringement claim,

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the liability claimed shall not have arisen out of the City's negligent act or omission, and the City

promptly provide Respondent with written notice within 15 days following the formal assertion of

any claim with respect to which the City asserts that Respondent assumes responsibility under

this section.

Ownership and Licenses.

In accordance with Texas law, Respondent acknowledges and agrees that all local government records

created or received in the transaction of official business or the creation or maintenance of which were

paid for with public funds are declared to be public property and subject to the provisions of Chapter

201 of the Texas Local Government Code and Subchapter J, Chapter 441 of the Texas Government

Code. Thus, no such local government records produced by or on the behalf of Respondent pursuant

to the resulting contract shall be the subject of any copyright or proprietary claim by Respondent.

The term “local government record” as used in this document means any document, paper, letter,

book, map, photograph, sound or video recording, microfilm, magnetic tape, electronic medium, or

other information recording medium, regardless of physical form or characteristic and regardless of

whether public access to it is open or restricted under the laws of the state, created or received by local

government or any of its officials or employees pursuant to law including an ordinance, or in the

transaction of official business.

Respondent acknowledges and agrees that all local government records, as described in this

document, produced in the course of the work required by any contract awarded pursuant to this RFQ,

will belong to and be the property of City. Respondent, if awarded a contract, will be required to turn

over to City, all such records as required by said contract. Respondent, if awarded a contract, shall not,

under any circumstances, release any records created during the course of performance of the contract

to any entity without City’s written permission, unless required to do so by a Court of competent

jurisdiction.

Respondent, if selected, agrees to comply with all applicable federal, state, and local laws, rules, and

regulations governing documents and ownership, access and retention.

S.B. 943 – Disclosure Requirements for Certain Government Contracts. For contracts (1) with a stated

expenditure of at least $1 million in public funds for the purchase of goods or services by the City, or

(2) that result in the expenditure of at least $1 million in public funds for the purchase of goods or

services by the City in a given fiscal year, Respondent acknowledges that the requirements of the

Texas Public Information Act, Government Code, Chapter 552, Subchapter J, pertaining to the

preservation and disclosure of Contracting Information maintained by the City or sent between the City

and a vendor, contractor, potential vendor, or potential contractor, may apply to this RFQ and any

resulting contract. Respondent agrees that the contract can be terminated if Respondent knowingly or

intentionally fails to comply with a requirement of that subchapter.

City Data

Vendors awarded a contract with the City of San Antonio agree to comply with the City’s Data

Governance Administrative Directive 7.12 and Data Security Administrative Directive 7.3a in the same

manner required of City employees, interns, volunteers and trainees, for City Data arising out of,

resulting from or related to Vendor’s activities under such contract.

As between City and Vendor, City is and will remain the sole and exclusive owner of all right, title, and

interest in and to all City Data, including all intellectual property rights relating thereto, subject only to

any limited license expressly granted to Vendor, and Vendor is and will remain the sole and exclusive

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Commodity Codes

• NAICS 561210Facilities Support Services
• NAICS 562111Solid Waste Collection

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