Project Information

Bid Title

RFP Math Coaching and PL

Issuing Agency

Guilford County Schools

Location

North Carolina

Published Date

Apr 15, 2026

Closing Date

May 6, 2026

Government Level

State & Local

Status

Closed

Ref. #

6826

Original Source

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Bid Documents

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Project Description

QuoteID	Description	Bids Closed	Scope of Work
6826	RFP Math Coaching and PL RFP Math Coaching and PL RFP Math Coaching and PL	05/06/2026	PDF PDF

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Purpose

Direct all inquiries to:

Velicia Gaddy

gaddyv@gcsnc.com

GUILFORD COUNTY SCHOOLS

Request for Proposals

Purchasing Department

714 Green Valley Rd

Greensboro, NC 27408

Request for Proposals: 6826

Proposal due date: May 6, 2026, at 2pm

Commodity: Mathematics Job-embedded

Coaching and Professional Development

NOTICE TO BIDDERS

Proposals, subject to the conditions made a part hereof, will be received at this office 712 Green

Valley Road, Greensboro, NC 27408, until 2:00 PM EST on the day of opening for furnishing and

delivering the commodity as described herein. Proposals submitted via facsimile (FAX) machine,

email or any other electronic means in response to this Request for Proposals will not be

accepted.

EXECUTION

In compliance with this Request for Proposals (RFP), and subject to all the conditions herein, the

undersigned Vendor offers and agrees to furnish and deliver any or all items upon which prices are

proposed, at the prices set opposite each item within the time specified herein. By executing this

proposal, the undersigned Vendor certifies that this proposal is submitted competitively and without

collusion (G.S. 143-54), that none of its officers, directors, or owners of an unincorporated business

entity has been convicted of any violations of Chapter 78A of the General Statutes, the Securities

Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and that it is not an ineligible

Vendor as set forth in G.S. 143-59.1. False certification is a Class I felony. Furthermore, by

executing this proposal, the undersigned certifies to the best of Vendor’s knowledge and belief,

that it and its principals are not presently debarred, suspended, proposed for debarment, declared

ineligible or voluntarily excluded from covered transactions by any Federal or State department or

agency. As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-

Contractors for any Contract awarded as a result of this RFP, complies with the requirements of

Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer with

more than 25 employees in North Carolina to verify the work authorization of its employees through

the federal E-Verify system.

Failure to execute/sign proposal prior to submittal shall render proposal invalid and it WILL BE

REJECTED. Late proposals will not be accepted.

Rev.03/16/21

Page 1 of 9

BIDDER:

STREET ADDRESS:

CITY & STATE & ZIP:

TYPE OR PRINT NAME & TITLE OF PERSON SIGNING:

AUTHORIZED SIGNATURE:

DATE:

FEDERAL ID OR SOCIAL SECURITY

NO.

P.O. BOX:

ZIP:

TELEPHONE

NUMBER:

FAX NUMBER:

TITLE

E-MAIL:

Offer valid for 60 days from date of bid opening, unless otherwise stated. After this time, any

withdrawal of offer shall be made in writing, effective upon receipt by the agency issuing this RFP.

1.0 PURPOSE AND BACKGROUND

Guilford County Schools (GCS) is seeking proposals from qualified vendors to provide comprehensive,

job-embedded mathematics coaching services that support the district's implementation of High Quality

Instructional Materials (HQIM) across elementary, middle, and high grades. Coaching services will focus

on strengthening instructional practice, deepening understanding of the district's adopted mathematics

curricula, and improving student outcomes through aligned professional learning and ongoing

implementation support aligned to GCS’s vision for mathematics instruction.

GCS Shared Value for Mathematics Instruction

We believe every student deserves to flourish through transformative math experiences that

intentionally maximize learning and life outcomes for themselves and their community.

GCS Shared Vision for Mathematics Instruction

Every GCS student will think and act as mathematicians, embodying authentic engagement with

grade-level mathematics content and practices in the classroom and beyond.

Every GCS math educator will provide guidance and opportunities that empower students to grow

their individual and collective mathematical identities, thinking, and skills.

Every GCS leader will provide the necessary resources and supports for educators to effectively

support their students on their mathematical journeys.

Ver: 03/16/21

Page 2 of 15

GCS currently implements HQIM in mathematics across grades K–12, including Eureka Math Squared

and Illustrative Mathematics/Imagine Learning Classroom in elementary schools. A cohort of 12

elementary schools use Illustrative Mathematics while Eureka Math Squared is implemented in 56

elementary schools. Middle schools (24 schools) and high schools (30 schools) implement Open Up

Resources Math – NC Edition. Effective implementation of these materials requires sustained

professional learning, consistent coaching, and structured improvement cycles that help teachers plan

and facilitate rigorous mathematics instruction aligned to the North Carolina Standard Course of Study.

The district seeks a coaching partner capable of delivering high-quality, scalable, and context-responsive

services that support teachers, school leaders, and district staff. Coaching should reinforce research-

based mathematics pedagogy; promote equitable access to grade-level content; and support the needs

of diverse learners, including multilingual learners, students with disabilities, and academically advanced

students.

GCS anticipates that the selected vendor will collaborate closely with district mathematics leadership,

school administrators, and instructional support staff to ensure coherence across professional learning,

coaching, and curriculum implementation. All services procured through this RFP must reflect and

advance the GCS shared vision for mathematics education. Vendors are expected to demonstrate how

their proposed services align to this vision and support the district's commitment to ensuring every

student develops deep mathematical understanding and confidence.

2.0 GENERAL INFORMATION

This RFP is comprised of the base bid document, any attachments, and any addenda released

before contract award. All attachments and addenda released for this RFP in advance of any contract

award are incorporated herein by reference. Proposals shall be submitted in accordance with the

terms and conditions of this RFP and any addenda issued hereto.

TAXES

Guilford County Schools is NOT tax-exempt. Unless otherwise indicated, tax must be computed and

added to your bid. Any itemized shipping charges are also subject to tax. When invoiced, tax should

be invoiced as a separate line item.

MINORITY AND WOMEN OWNED BUSINESS ENTERPRISE (MWBE)

The Board of Education awards public contracts without regard to race, religion, color, creed,

national origin, sex, age or handicapped condition as defined by North Carolina General Statutes,

168A-3. GCS Board of Education promotes full and equal access to business opportunities with

Guilford County Schools. Minority businesses are encouraged to submit bids for this project. All

vendors shall have a fair and reasonable opportunity to participate in GCS business opportunities.

INSURANCE

Certificate of Insurance

Each vendor shall furnish GCS a certificate of insurance showing that the required workmen's

compensation and public liability insurance are carried by the Contractor. The certificate of

insurance should show that it is issued to or at the request of the Guilford County Board of

Education, Greensboro, North Carolina. All insurance carriers shall be licensed to do business in

North Carolina or approved to issue insurance coverage by the Commission of Insurance of North

Carolina.

Ver: 03/16/21

Page 3 of 15

The certificate of insurance shall include substantially the following provision: The insurance policies

to which this certificate refers shall not be altered or canceled until after ten (10) days' written notice

of such cancellation or alteration has been sent by certified mail to the Guilford County Board of

Education, Greensboro, North Carolina.

Public Liability Insurance

The vendor shall maintain public liability insurance covering his liability for bodily injury and

property damage which may arise from his operations, contractual obligations, products and

completed operations, as well as operations performed by independent contractors, in not less

than the following amounts:

1.A combined single limit (CSL) of $1,000,000 each occurrence, or

2.A $1,000,000 limit for Bodily Injury Liability, and $1,000,000 limit for Property Damage

Liability.

An occurrence form of policy will be required, and the certificate of insurance submitted by the

Contractor must be personally signed by a resident licensed agent of each of the companies listed

on that form.

Worker's Compensation Insurance

The Contractor shall maintain during the life of his contract all such workmen's compensation

insurance as is or may be required by the laws of North Carolina.

Terms and Conditions

It shall be the vendor’s responsibility to read the instructions, terms and conditions, all relevant

exhibits and attachments, and any other components made a part of this RFP and comply with all

requirements and specifications herein. Vendors also are responsible for obtaining and complying

with all Addenda and other changes that may be issued relating to this RFP. All bidders are hereby

notified that they must have the proper license as required under the North Carolina laws. The

award of a contract under this solicitation may be paid with federal funding. Funding is

contingent upon compliance with all terms and conditions of funding award. All prospective

contractors shall comply with all applicable federal laws, regulations, executive orders, FEMA

requirements and the terms and conditions of the funding award. In addition, contractors providing

submittals shall be responsible for complying with state law and local ordinances.

3.0 SPECIFIC INFORMATION__________________________________________

PROPOSAL QUESTIONS

Upon review of the RFP documents, vendors may have questions to clarify or interpret the RFP to

submit the best bid possible. To accommodate the bid questions process, vendors shall submit any

such questions by April 24, 2026, at 12:00 pm EST. Answers to such questions will be posted by

April 29, at 12:00 pm EST.

Instructions:

Written questions shall be emailed to Velicia Gaddy at gaddyv@gcsnc.com by the

date and time specified above. Vendors will enter “RFP #6826 – Questions” as the

subject for the email. Question submittals will include a reference to the applicable

RFP section and be submitted in a format shown below:

Reference

Vendor Question

Ver: 03/16/21

Page 4 of 15

RFP Section, Page Number

Vendor question…?

Questions received prior to the submission deadline date, GCS’s response, and any additional terms

deemed necessary by GCS will be posted in the form of an addendum. No information, instruction

or advice provided orally or informally by any GCS personnel, whether made in response to a

question or otherwise regarding this RFP, shall be considered authoritative or binding. Vendors shall

be entitled to rely only on written material contained in an addendum to this RFP.

PROPOSAL SUBMITTAL

Sealed proposals, subject to the conditions made a part hereof and the receipt requirements

described below, shall be received at the address indicated below, as described herein. One (1)

Original, hard copy & one (digital copy) of the proposal response shall be received in the GCS

Purchasing Department by the close date and time. The original hard copy should be

addressed in an envelope with the RFP number as shown below in the mailing instructions. It

is the responsibility of the bidder to have the proposal in the Guilford County Schools

Purchasing office by the specified time and date of opening. Proposals shall be marked on the

outside of the sealed envelope with the Vendor’s name, proposal number and date and time of

opening. If Vendor submits more than one proposal, each proposal shall be submitted in separate

sealed envelopes and marked accordingly. For delivery purposes, separate sealed proposals from a

single Vendor may be included in the same outer package. Proposals are subject to rejection unless

submitted with the information above included on the outside of the sealed proposal package.

MAILING INSTRUCTIONS

DELIVERED BY US POSTAL SERVICE OR ANY OTHER MEANS:

RFP No. 6826

Velicia Gaddy

Director of

Purchasing

Guilford County Schools

Purchasing Department

714 Green Valley Rd

Greensboro, NC 27408

REFERENCES

Guilford County Schools reserves the right to require upon request a list of references from other

school districts or similar service agencies for which the company has provided the services or

goods solicited in this RFP. GCS may contact these users to determine quality level. Such

information may be considered in the evaluation of the proposal.

Ver: 03/16/21

Page 5 of 15

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 611430Professional and Management Development Training

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