Project Information

Bid Title

2026 Vending Beverage Bid Request

Issuing Agency

Northern Virginia Regional Park Authority

Location

Virginia

Published Date

Feb 19, 2026

Closing Date

Mar 10, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

2026 Vending Beverage Bid Request

Bids will be accepted at the NOVA Parks headquarters located at: 5400 Ox Road, Fairfax Station, Virginia 22039 until 10:00 am on March 10, 2026. Please enclose three (3) copies. All bids are to be sealed and clearly marked “NOVA Parks Vending Beverage Bid.” Bids may be mailed or personally delivered. Please state time of delivery. Email bids will also be accepted until this date and time. Email bids should be sent to dcharlton@nvrpa.org and bclark@nvrpa.org with file attachments in PDF format.

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NOVA PARKS - VENDING BEVERAGE SERVICE BID SPECIFICATIONS

February 19, 2026

NOVA Parks is accepting bids for vending beverage services for a term

starting March 2026 with two annual renewal options. All services must

be provided at all locations owned or operated by NOVA Parks. General

conditions and proposal sheet are attached and are to be considered

minimum requirements. Any exceptions must be listed on the bid sheet.

If needed, please call to arrange an appointment to discuss the

requirements or to visit any of our locations that require vending

beverage services.

Bids will be accepted at the NOVA Parks headquarters located at: 5400 Ox

Road, Fairfax Station, Virginia 22039 until 10:00 am on March 10, 2026.

Please enclose three (3) copies. All bids are to be sealed and clearly

marked “NOVA Parks Vending Beverage Bid.” Bids may be mailed or

personally delivered. Please state time of delivery. Email bids will also be

accepted until this date and time. Email bids should be sent to

dcharlton@nvrpa.org and bclark@nvrpa.org with file attachments in PDF

format.

NOVA Parks reserves the right to award the contract in the aggregate, by

individual service, or any combination which is in its best interest. NOVA

Parks reserves the right to reject any and all bids.

Please email confirmation upon receipt to dcharlton@nvrpa.org.

Sincerely,

Dennis Charlton, Food & Beverage Administrator

NOVA Parks

5400 Ox Road

Fairfax Station, Virginia 22039

703-359-4610 (office)

703-965-0971 (mobile)

Locations of Sites

Algonkian Regional Park

47001 Fairway Drive

Sterling, VA 20165

Algonkian Park features a championship golf course, driving range, club house with snack bar/grill,

conference/catering center, riverfront vacation cottages, miniature golf, Volcano Island Waterpark

with concessions, boat ramp, picnic shelters, fishing and trails.

Brambleton Regional Park

42180 Ryan Road

Ashburn, VA 20148

Brambleton Park features a championship golf course, driving range, club house with snack bar/grill,

event/catering pavilion.

Bull Run Marina

42180 Old Yates Ford Road

Clifton, VA 20124

Open for scholastic rowing teams, Anglers, Boaters, hikers and equestrians.

Bull Run Public Shooting Center

7700 Bull Run Drive

Centreville, VA 20121

Public shotgun shooting range and indoor archery targets.

Bull Run Regional Park

7700 Bull Run Drive

Centreville, VA 20121

Bull Run Park features Atlantis Waterpark with concessions, family campground, cabins, soccer fields,

playground, picnic shelters, large corporate picnic pavilion area, camp store, and special event center.

Cameron Run Regional Park

4001 Eisenhower Avenue

Alexandria, VA 22304

Cameron Run Park features a seasonal light show and Great Waves Waterpark with multiple

concession areas, corporate caterings, birthday party packages, kids groups, mini golf and batting cage.

Carlyle House Historic Park

121 N. Fairfax Street

Alexandria, VA 22304

The historic Carlyle House is on the National Register of Historic Places. This site is open for tours and

educational activities.

Fountainhead Regional Park

10875 Hampton Road

Fairfax Station, VA 22039

Fountainhead Park features fishing, boating, biking, hiking, picnic shelters and marina with snack bar.

1

Meadowlark Botanical Gardens

9750 Meadowlark Gardens Court

Vienna, VA 22182

Meadowlark Gardens features 95 acres of natural and landscaped gardens, visitor center, walking

trails, gazebos seasonal light show and the Atrium an indoor facility hosting high end special receptions

and events.

Occoquan Regional Park

9751 Ox Road

Lorton, VA 22079

Occoquan Park features a catering event facility, casual waterfront café, boat ramp, softball fields,

picnic areas, shelters, corporate pavilion, batting cage, soccer fields and trails.

Pohick Bay Regional Park

6501 Pohick Bay Drive

Lorton, VA 22079

Pohick Bay Park features Pirate’s Cove Waterpark with concessions, miniature golf, picnic shelters,

family campground, boat ramp, fishing and hiking.

Pohick Bay Golf Course

10301 Gunston Road

Lorton, VA 22079

Pohick Golf features a championship course, driving range, club house with snack bar/grill and

tournament packages.

Potomac Overlook Regional Park

2845 N. Marcey Road

Arlington, VA 22207

Potomac Overlook features a nature center, trails, gardens and special events and outdoor concerts.

Reservoir Park

22211 Water Vista Drive

Ashburn, VA 20148

Reservoir Park is built around a large lake and features a welcome center, crew facility, trails, kayaking,

rowing, fishing and picnic shelters.

Rust Manor House and Sanctuary

802 Children’s Center Road

Leesburg, VA 20175

Rust Sanctuary offers several miles of trails and numerous habitats for viewing the many types of

plants and wildlife that call the park home. Rust Manor House hosts high end special receptions and

events.

Sandy Run Regional Park

10450 Van Thompson Road

Fairfax Station, VA 22039

This has been the site of Olympic canoe and kayak training and time trials. Features include seating for

500, 2,000 meter racecourse and boathouses.

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Temple Hall Farm Regional Park

15789 Temple Hall Lane

Leesburg, VA 20176

The 286 acre working farm provides programs to youth groups and hosts a fall event with pumpkin

patch. Concession options are available at larger events.

Upton Hill Regional Park

6060 Wilson Blvd.

Arlington, VA 22205

Upton Hill Park features Ocean Dunes Waterpark with concessions, miniature golf, batting cage, picnic

pavilion.

Washington and Old Dominion Railroad

21293 Smith Switch Road

Ashburn, VA 20147

The Washington and Old Dominion Railroad Regional Park extends from Shirlington in Arlington County

to the Town of Purcellville in western Loudoun County and is 45 miles in length.

Winkler Botanical Preserve

5400 Roanoke Ave

Alexandria, VA 22311

The Winkler Botanical Preserve is a 45-acre nature preserve that consists of passive trails and outdoor

programming.

General Description of Services to be Provided

NOVA Parks attempts to provide quality beverage service for its patrons, and is interested in a vendor

to supply equipment, goods, and services for soft drinks, diet soft drinks, isotonic sport drinks and

energy drinks. NOVA Parks is seeking bids to provide the following product services at all of its sites

located throughout the Northern Virginia area.

1. Provide 4-6 vending units, vending cages as mutually agreed on and 25-30 assorted visual

coolers

2. State terms, liabilities and service call/charge provisions on all equipment.

3. State delivery schedule for full-service vending/self-filled vending

4. State order/delivery schedule for drop ship products (20oz bottles, 12oz cans, etc.)

5. State product line and pricing for vending and visual coolers

6. State vending commission and recommended vending rates (public/employee) for full-service

vending

7. Provide narrative statement on the following: equipment and repair, auditing, refunds, contact

list with response times.

3

Visual Cooler and Self Vending Pricing

Twenty-four 12oz soft drink cans

Year 1

Year 2

Year 3

Twenty-four 20oz soft drink bottles

Year 1

Year 2

Year 3

Twelve 18.5oz iced tea bottles

Year 1

Year 2

Year 3

Proposal Section

Twenty-four 20oz isotonic bottles

Year 1

Year 2

Year 3

Twenty-four 20oz bottled water

Year 1

Year 2

Year 3

Twenty-four 16oz energy drink cans

Year 1

Year 2

Year 3_______

Full Service Vending Percentages

20 ounce soda vending machines - Percentages payable to NVRPA

Year 1

Year 2

Year 3

20 ounce water vending machines - Percentages payable to NVRPA

Year 1 Year 2

Year 3

20 ounce isotonic vending machines - Percentages payable to NVRPA

Year 1 Year 2

Year 3

________________________________________________________________________

BIDDER’S NAME

AUTHORIZED SIGNATURE

________________________________________________________________________

ADDRESS

TYPED/PRINTED NAME

________________________________________________________________________

TELEPHONE NUMBER

DATE

4

Commodity Codes

• NAICS 454210Vending Machine Operators

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