Project Information

Bid Title

RFQ: Network Switch Equipment, due 1/30/2026

Issuing Agency

Edwin O. Smith High School

Location

Connecticut

Published Date

Dec 23, 2025

Closing Date

Jan 30, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

RFQ: Network Switch Equipment, due 1/30/2026

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REGIONAL SCHOOL DISTRICT #19

REQUEST FOR QUOTE (RFQ)

NETWORK SWITCH EQUIPMENT

December 2025

SUBMISSION/CONTACT ADDRESS:

Regional School District #19

Information Technology Department

Attn: Seth Horila

Quotes will be accepted in electronic format.

Please include the word “RFQ” in the email subject line.

Deadline: Friday, January 30, 2026, by 12:00PM Eastern time

Summary:

Regional School District #19 is seeking to replace its existing network switch equipment that

currently supports its data infrastructure across multiple buildings for grade 9 through 12

students and staff. For this purchase, the District will be seeking USF E-Rate funds.

Core Specifications:

The District is seeking quotes for new Hewlett-Packard (HP) / Aruba network switch equipment

and other related connectivity supplies. Please see the table below for specifics. Installation and

pre-configuration services are not requested.

Specifically:

1. Hewlett-Packard (HP) / Aruba Network Equipment and Related Supplies:

Quantity

6

18

9

Part Number

JL9283D

S0U53A

S0U59A

Description

HPE Aruba Networking 10G SFP+ to SFP+ 3m Direct Attach Copper Cable

HPE Aruba Networking CX5420 1600W AC Power Supply

HPE Aruba Networking CX5420 6-slot Switch

22 S0U62A

9 S0U63A

5 S0U66A

1 R8N85A

1 R8N89A

HPE Aruba Networking CX5420 24p 10M/100M/1G Class4 POE Module

HPE Aruba Networking CX5420 20p 10M/100M/1G Class4 POE 4p SFP+

1G/10G Module

HPE Aruba Networking CX5420 16p Smart Rate 1G/2.5G/5G Class6 POE

Module

HPE Aruba Networking CX 6000 48G Class4 PoE 4SFP 370W Switch

HPE Aruba Networking CX 6000 12G Class4 PoE 2G/2SFP 139W Switch

While the models above are highly preferred, vendors may optionally propose an alternative

brand and/or model of their choosing, which will be given due consideration.

Quantity:

Regional School District No. 19 may be interested in purchasing varying quantities of equipment

and supplies. Please refer to the Core Specifications section above for detailed requirements. The

district reserves the right to modify the quantities and components listed at any time. Vendors

should provide unit pricing for all items in their quote.

Shipping and Delivery:

The equipment requested above will be delivered to 1235 Storrs Road, Storrs-Mansfield, CT

06268. A standard-height loading dock is available at this address.

Proposal Submission Requirements

1. If there are any additional costs for shipping or otherwise, it should be listed on the quote

as a shipping and/or handling charge.

2. The vendor must explain if the quoted items are either (1) currently in-stock and/or (2)

currently back-ordered with a rough estimate of an anticipated timeline until in-stock (in

both cases, this answer is as of the initial date of the quote).

3. After the quote expires, we may choose to reach out to the vendor with a desire to order

additional quantities of the product, however we accept that the pricing might by

necessity change if the vendor can no longer meet that price (or models) after the initial

quote expires.

4. Quotes will be accepted in electronic format only to the email address and name on this

RFQ document (see the beginning of this document). Vendors may use a format of their

own choosing for the quote. Questions about the process should be directed to the same

email address as well.

5. The vendor is responsible for submitting a quote for consideration in a timely manner

with a desired deadline of Friday, January 30, 2026, by 12:00PM Eastern time.

Selection Process:

Pricing is a key factor in the selection process; however, it is not the only factor as the

Department will consider the vendor’s ability to fulfill this product request. We reserve the right

to reject any or all submissions, to select an applicant in a manner that is advantageous to the

district, and to waive all formalities in the bidding. The vendor is responsible for submitting a

quote for consideration in a timely manner. If enough proposals are not received by the deadline,

we reserve the right to extend the deadline. Additionally, we reserve the right to extend the

deadline to request additional information from vendors.

We do not expressly state or imply any obligation to reimburse responding applicants for any

expenses incurred in preparing submissions in response to this request. The selected firm is

expected to meet any relevant state and federal legal requirements. We are an equal opportunity

employer.

The District applies for USF E-Rate Funding as part of budgeting for this expense (Form 470 is

available via USF E-Rate) and will take advantage of USF E-Rate funding towards this purchase.

Questions about the proposal process should be directed to

Commodity Codes

• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services

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