Project Information

Bid Title

Public Library HVAC Controls Upgrade & Maintenance Services INCLUDING CITY HALL HVAC MAINTENANCE

Issuing Agency

Festus city

Location

Missouri

Published Date

May 20, 2026

Closing Date

Jun 16, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

Bid Title:	Public Library HVAC Controls Upgrade & Maintenance Services INCLUDING CITY HALL HVAC MAINTENANCE
Category:	Public Works Request for Proposals
Status:	Open
Bid Recipient:	Michael Christopher

Description: CITY OF FESTUS REQUEST FOR QUALIFICATIONS (RFQ) Public Library HVAC Controls Upgrade & Maintenance Services INCLUDING CITY HALL HVAC MAINTENANCE Issue Date: 5/20/2026 RFQ Number: COF2026-950 Submission Deadline: 6/16/2026, 2:00 PM City of Festus, Missouri 1. Project Overview The City of Festus is seeking qualified contractors to provide proposals for upgrading the existing HVAC building automation system (BAS) at the Public Library. The project includes installation, integration, programming, and commissioning of a new controls platform, along with a separate maintenance service proposal for the HVAC systems at both the Public Library at 400 West Main St., and City Hall, 711 West Main St., Festus, MO, 63028 2. Scope of WorkA. Controls System Upgrade - Install a new Tracer SC+ building automation system - Provide all required licenses - Provide and integrate Synchrony Interface B. Equipment Integration - Integrate six (6) existing rooftop units (RTUs) - Integrate one (1) mini-split system via Procon interface - Verify proper communication and functionality C. Graphics & User Interface - Develop floorplan-based graphics - Ensure graphics are user-friendly and accessible D. Programming & Commissioning - Full system programming - Configure schedules, alarms, trends, and sequences - Commissioning and startup - Provide documentation E. Control Wiring - Provide all control wiring - Proper termination, labeling, and testing 3. Maintenance Proposal (Separate but Required) Contractors shall provide separate pricing for the following: Public Library Equipment - Six (6) RTUs - One (1) Mini-Split - Two (2) Exhaust Fans City Hall Equipment - CU-1, AHU-1, Outside Air AHU - CU-4, AHU-4 - Boilers - Two (2) Pumps - Twenty-Four (24) VAVs - CU-2-3, AHU-2-3 - Fifteen (15) VAVs Maintenance proposal should include: - Preventative maintenance schedule - Scope of routine service tasks - Emergency/service response times - Annual cost breakdown - Optional service tiers 4. Contractor Qualifications - Experience with Tracer SC+ - BAS integration experience - Municipal/commercial project experience - Certified technicians - Ability to provide ongoing support 5. Proposal Requirements - Company background - Scope of services - Timeline - Itemized cost proposal - Separate maintenance proposal - References - Warranty information 6. Evaluation Criteria - Experience and qualifications - Completeness of proposal - Cost effectiveness - Timeline - References 7. Submission Instructions Submit proposals to: Michael Christopher City of Festus 950 N. Fifth St., Festus, MO, 63028 For security reasons, you must enable JavaScript to view this E-mail address. Deadline: 6/16/2026, 2:00 PM8. Additional Information The City of Festus reserves the right to reject any or all proposals, waive informalities, and select the proposal deemed in the best interest of the City. Publication Date/Time: 5/20/2026 12:00 AM Closing Date/Time: 6/16/2026 2:00 PM Submittal Information: Sealed bids marked as "Public Library HVAC Controls Upgrade & Maintenance Services INCLDG CITY HALL" Bid Opening Information: Public Works 6/16/26 at 2pm Contact Person: Michael Christopher Interim City Administrator/Public Works Director 950 N Fifth Street Festus, MO 63028 MChristopher@FestusMO.gov Business Hours: Mon-Fri 7a-4:30pm

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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