Project Information

Bid Title

HSWE Roll-Off Hoist / Roll-Off Body Only (3)

Issuing Agency

City of Hopkinsville

Location

Kentucky

Published Date

Mar 4, 2026

Closing Date

Mar 23, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Description	Opening date	Closing date
HSWE Roll-Off Hoist / Roll-Off Body Only (3) Bids must be received no later than March 23, 2026 at 10:30 a.m.

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INVITATION TO BID

HOPKINSVILLE SOLID WASTE ENTERPRISE

ROLL-OFF HOIST / ROLL-OFF BODY (3)

BID NUMBER 2026-01-002

Hopkinsville Solid Waste Enterprise

Bryan Silver, General Manager

P.O. Box 569

5663 Mt. Zoar Latham Road • Hopkinsville, Kentucky 42240

Phone (270) 887-6245

www.hopkinsvilleky.us

INVITATION TO BID – Hopkinsville Solid Waste Enterprise

The Hopkinsville Solid Waste Enterprise will be accepting Sealed Bids for Roll-Off Hoist / Roll-

Off Body (3). Each bid should be in a sealed envelope marked:

“SEALED BID – Roll-Off Hoist / Roll-Off Body Only (3)

BID NUMBER 2026-01-002”

Bids must be delivered to:

Hopkinsville Solid Waste Enterprise

PO Box 569

5663 Mount Zoar Latham Road

Hopkinsville, KY 42240

Bids may be mailed or hand-delivered, but all bids must be received at the above address no later than

March 23, 2026 at 10:30 a.m.

If you are a licensed dealer interested in bidding on this work, you can obtain a bid packet on

the City’s website www.hopkinsvilleky.us

The Hopkinsville Solid Waste Enterprise reserves the right to reject any and all bids not

prepared and submitted in accordance with the provisions of this Advertisement and/or

the Specifications contained in the Bid Packet.

General

Sealed bids, subject to the conditions, specifications, and instructions below and as attached, will be

accepted until March 23, 2026 at 10:30 a.m. at which time bids will be opened and read aloud publicly at

Hopkinsville Solid Waste Enterprise, 5663 Mount Zoar Latham Road, Hopkinsville, KY 42240. Telephone:

(270) 887-6245.

All bids are to be submitted on and in accordance with the attached Bid Form. The form must be signed

by an authorized representative of the bidder and dated in the appropriate space.

Additional information or clarification of any of the instructions or information contained herein may be

obtained from the HSWE General Manager, Bryan Silver at (270) 887-6245.

Specifications are based on Solid Waste needs and standards to meet specific Solid Waste requirements.

Specifications are not established arbitrarily to limit competition or to exclude otherwise competitive bidders.

In case of disputes as to whether the service quoted or delivered meets specifications, the decision of the

HSWE General Manager or other authorized Solid Waste representative shall be final and binding on all

parties.

Bidder's Responsibility to Solid Waste

The Hopkinsville Solid Waste Enterprise will hold each bidder responsible for compliance with all

specifications and compliance with all federal, state, and local laws and regulations applicable to this bid

and any subsequent contract.

Contract Period

The successful bidder will have 30 days from contract award to deliver the body. The Contract must be

executed no later than two weeks after award of the bid.

Pricing or Bid Amounts

Throughout the term of the contract(s), the bid prices may not be changed.

Addenda

Any bidder(s) finding discrepancy in or omission from the specifications, in doubt as to their meaning, or

believing that the specifications are discriminatory shall notify the HSWE General Manager, in writing, a

minimum of five (5) working days before the scheduled bid opening. Clarifications or changes in these

specifications will be issued, in writing, only by the HSWE General Manager or his authorized

representative. All inquiries should be directed to the HSWE General Manager. Exceptions, as taken by

the bidder(s), in no way obligates HSWE to change the specifications.

Taxes

Quoted prices shall include all federal, state, county, and city taxes. HSWE will not agree to change any

bid prices because a successful bidder failed to include any taxes. HSWE is a tax exempt organization.

Receipt of Bid Acknowledgement

Each bidder is asked to return the attached Acknowledgement of Receipt Form either by mail at the above-

mentioned address prior to submitting a bid.

Submission of Bids

The submission of a bid shall be considered an agreement by the bidder to all the terms, conditions, and

specifications provided herein and in the various bid documents.

Any bidder may withdraw his or her bid either in person or in writing at any time prior to the award of bids.

Bid Evaluation Bases

Bids which show any omission, irregularity, and alteration of forms, conditional or unconditional additions

not called for, unresponsive bids, or bids obviously unbalanced may be rejected.

PRICE……………………………………………………………………….50

CONFORMANCE WITH MINIMUM SPECIFICATIONS………………45

LOCAL VENDOR………………………………………………………….05

TOTAL

100

HSWE reserves the right to reject any and all bids.

Award of Contract

Before awarding any contract, HSWE shall have the right to require a bidder to submit evidence of his or

her qualifications concerning financial and technical resources to guarantee responsiveness to the contract.

Failure of any bidder to demonstrate to HSWE officials the ability to be responsive shall be grounds for

rejecting the bid.

HSWE reserves the right to award alternate contracts when the first contractor cannot perform the work

within the timetable specified by HSWE.

All bids will be judged on the basis of best buy to HSWE, compliance with all instructions, and conformance

with the specifications.

The HSWE General Manager reserves the right to award contracts in such a way as to be in the best

interest of HSWE.

A condition of any contract shall be the disclosure of any subcontractors to be used in the performance of

the contract.

Payment

Upon satisfactory completion of body installed on truck, and acceptance of the invoice by the General

Manager, payment will be made within sixty (60) calendar days.

Termination

Hopkinsville Solid Waste Enterprise reserves the right to terminate any contract immediately in the event

the contractor(s) discontinues or abandons operations; is adjudged bankrupt or is reorganized under any

bankruptcy law; fails to keep in force any required insurance policies; or fails to pay, in a timely fashion, any

subcontractor.

Failure of the contractor(s) to comply with any section or part of the bid or subsequent contract will be

considered grounds for immediate termination of the contract.

The contract may be terminated by either party by giving fifteen (15) calendar days written notice to the

other party.

ROLL-OFF HOIST / ROLL-OFF BODY ONLY (Qty 3)

COMPLIANCE CHECKLIST

SCOPE

The intent of these specifications is to describe a heavy-duty roll-o body/hoist system

suitable for mounting on a municipal roll-o truck chassis. The hoist shall be capable of

loading, transporting, and unloading standard roll-o containers (18’-22’ in length) used in

refuse, debris, and bulk material operations. The chassis is NOT included in this bid.

All equipment furnished must be new, unused and of the manufacture’s current production

design. Bidder must accurately complete this compliance checklist and include it as part

of the bid response. Failure to accurately complete and submit the checklist shall be

grounds for rejection.

1. GENERAL INFORMATION

Bidder Name: ___________________________________________________

Company: __________________________________________________

Contact Person: _____________________________________________

Phone: ________________________________

Email: ________________________________

2. INSTRUCTIONS TO BIDDERS

 All specifications listed represent minimum requirements

 Bidder must indicate Meets / Does Not Meet for each line item.

 Any deviation must be clearly described in the “Actual Spec” field.

 Equivalent or superior components may be accepted if fully documented.

 Completed certification page must be signed.

3. TECHNICAL SPECIFICATIONS

3.1 Roll-O Hoist Specifications

3.1.1 Hoist type: Outside-rail rail roll-o hoist.

☐ Meets ☐ Does Not Meet Actual Spec: _________________________________

3.1.2 Hoist capacity minimum 60,000 lbs.

☐ Meets ☐ Does Not Meet Actual Spec: _________________________________

3.1.3 Lift system: Dual Cylinder; and Hoist system: Dual Cylinder.

☐ Meets ☐ Does Not Meet Actual Spec: _________________________________

Commodity Codes

• NAICS 562111Solid Waste Collection

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