Project Information

Bid Title

RFP for Environmental Permit Support Services (RFP-25-020)

Issuing Agency

Orange County Water District

Location

California

Published Date

May 7, 2026

Closing Date

May 21, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

RFP for Environmental Permit Support Services (RFP-25-020)

The Orange County Water District (“OCWD” or District) is seeking proposals from qualified and experienced firms to provide Regulatory Compliance Support Services. OCWD intends to evaluate the proposals received and enter into a three (3) year Professional  Services Agreement (“Agreement”) with the qualified firm. The work is expected to commence on June 1, 2026. This Agreement will be for a minimum term of  three (3) years for the period from June 1, 2026 to June 1, 2029.

RFP Documents:

• RFP for Environmental Permit Support Services (RFP-25-020) – Posted 5/7/2026

Solicitation Schedule:

RFP Issued	Thursday, May 7, 2026
Pre-Proposal Meeting	N/A
Questions Due Date	Thursday, May 14, 2026 at 10:00AM PT
Proposals Due	Thursday, May 21, 2026 at 2:00PM PT
Agreement Award Date	June 2026

For questions, please contact at procurement@ocwd.com .

Attachment Preview

ORANGE COUNTY WATER DISTRICT

REQUEST FOR PROPOSALS

RFP-25-020

FOR

ENVIRONMENTAL PERMIT SUPPORT SERVICES

ISSUED: Thursday, May 7, 2026

PROPOSALS DUE:

Thursday, May 21, 2026 by 2:00PM PT

Section

TABLE OF CONTENTS

Page

1. INTRODUCTION _____________________________________________________________________ 1

2. SOLICITATION SCHEDULE _________________________________________________________ 1

2.1. PRE-PROPOSAL MEETING _______________________________________________________ 1

2.2. QUESTIONS CONCERNING REQUEST FOR PROPOSALS ________________________ 2

2.3. DEADLINE FOR PROPOSALS ____________________________________________________ 2

2.4. PRE-SUBMITTAL ACTIVITIES_____________________________________________________ 3

3. PROJECT BACKGROUND AND DESCRIPTION ______________________________________ 3

4. SCOPE OF SERVICES_______________________________________________________________ 3

5. GENERAL INFORMATION ___________________________________________________________ 3

5.1. MINIMUM QUALIFICATIONS ______________________________________________________ 3

6. ELEMENTS OF PROPOSAL _________________________________________________________ 4

6.1 Title Page _________________________________________________________________________ 4

6.2 Cover letter _______________________________________________________________________ 4

6.3 Table of Contents_________________________________________________________________ 4

6.4 Experience and record of past performance. _____________________________________ 4

6.5 Project Overview and Approach __________________________________________________ 5

6.6 Project Team and Qualifications __________________________________________________ 5

6.7 Additional Services _______________________________________________________________ 6

6.8 Price Proposal ____________________________________________________________________ 6

6.9 OCWD Standard Agreement ______________________________________________________ 7

6.10 Statement of Insurance Compliance ______________________________________________ 7

6.11 Billing ____________________________________________________________________________ 7

6.12 Conflict of Interest ________________________________________________________________ 8

6.13 Equal Employment Opportunity And Affirmative Action Requirements __________ 8

7. PROPOSAL SUBMISSION REQUIREMENTS_________________________________________ 8

7.1. Proposal Format __________________________________________________________________ 8

7.2. Proposal Preparation Costs ______________________________________________________ 8

8. SELECTION PROCESS ______________________________________________________________ 9

8.1. Project Approach and Schedule _________________________________________________ 10

8.2. Experience and Qualifications of the Project Team ______________________________ 10

TOC - ii

Section

TABLE OF CONTENTS

Page

8.3. Record of Success on Recent Similar Project ___________________________________ 11

8.4. Time Commitment of Key Staff __________________________________________________ 11

8.5. Price Proposal ___________________________________________________________________ 12

9. SPECIAL CONDITIONS _____________________________________________________________ 12

9.1. RESERVATIONS _________________________________________________________________ 12

9.2. PUBLIC RECORDS ______________________________________________________________ 12

9.3. RIGHT TO CANCEL ______________________________________________________________ 12

9.4. ADDITIONAL INFORMATION_____________________________________________________ 12

9.5. PUBLIC INFORMATION __________________________________________________________ 13

List of Exhibits:

Exhibit A: Scope of Services

Exhibit B: Evaluation Criteria

Exhibit C: Services Agreement

List of Attachments:

Attachment No.1: RFP Submittal Checklist

TOC - iii

The Orange County Water District (“OCWD” or District) is seeking proposals from

qualified and experienced firms to provide Regulatory Compliance Support Services.

OCWD intends to evaluate the proposals received and enter into a three (3) year

Professional Services Agreement (“Agreement”) with the qualified firm. The work is

expected to commence on June 1, 2026. This Agreement will be for a minimum term of

three (3) years for the period from June 1, 2026 to June 1, 2029. The Agreement will be

monitored closely for acceptable services rendered throughout the Agreement term.

OCWD will have the option to terminate the contract in whole or in part during the

Agreement term, for any reason or no reason, without penalty, upon notice. The proposer

will not be entitled to lost profits or any other compensation not earned prior to the time

of termination.

This Request for Proposal (“RFP”) describes the required scope of services, the

information that must be included in the proposal, and the proposal selection process.

Proposers are encouraged to carefully review this RFP in its entirety prior to submitting

their proposals. Failure to submit information in accordance with these requirements and

procedures may be cause for disqualification.

1. INTRODUCTION

The OCWD is an internationally recognized leader in the water industry that was formed

in 1933 by the California State Legislature which entrusted OCWD to guard and protect

the region’s groundwater basin and limited water supply. OCWD’s mission is to provide

a reliable supply of high-quality water that is sourced in an environmentally responsible

manner to the more than 2.5 million residents and businesses within the 270 square mile

service area of Orange County, California that OCWD serves. OCWD manages three of

Southern California’s greatest water supplies, this includes protecting rights to the Santa

Ana River, managing and replenishing the Orange County Groundwater Basin, and

operating and maintaining the Groundwater Replenishment System (GWRS), the world’s

largest advanced water purification system for potable water reuse. More information

regarding the OCWD can be found at www.ocwd.com.

2. SOLICITATION SCHEDULE

The solicitation schedule is summarized in the table below. OCWD reserves the right to

modify the schedule below at its discretion. Proper notification changes will be made to

interested proposers.

RFP Issued:

Pre-Proposal Meeting:

Questions Due Date:

Proposals Due:

Agreement Award Date:

Thursday, May 7, 2026

N/A

Thursday, May 14, 2026 by 10:00AM PT

Thursday, May 21, 2026 by 2:00PM PT

June 2026

2.1. PRE-PROPOSAL MEETING

There will be no mandatory pre-proposal meeting.

Orange County Water District

Environmental Permit Support Services

RFP-25-020

Thursday, May 7, 2026

Page 1 of 11

2.2. QUESTIONS CONCERNING REQUEST FOR PROPOSALS

All questions regarding the RFP must be submitted in writing before the deadline due

date of Thursday, May 14, 2026 by 10:00AM PT. All questions must be titled “Question

– RFP-25-020 Environmental Monitoring and Support Services”. Responses to

questions received from prospective proposers will be formally documented in a Question

and Answer (Q&A) table that will be posted on the OCWD website:

https://www.ocwd.com/working-with-us/rfp-contracts/. The Q&A table will be updated

regularly as questions are received from prospective proposers. Questions received after

the questions due date will not be considered.

Attention: Ashlie Palamara, Contracts Administrator

Email: procurement@ocwd.com

2.3. DEADLINE FOR PROPOSALS

Three (3) hard copies and one (1) electronic flash drive copy of the proposal must be

received in a sealed envelope by OCWD no later than Thursday, May 21, 2026 by

2:00PM PT or such later time that OCWD may announce by an addendum at any time

prior to the proposal deadline. The envelope shall be plainly marked on the exterior

“Proposal for RFP-25-020 Environmental Permit Support Services” and with the name,

company name, and address of the proposer.

Proposals must be mailed or delivered in person or via courier services at the District

office listed below. To deliver submittal packages in person or via courier, please notify

the guard at the main gate for proposal drop off. Sealed envelopes will be timestamped

upon receipt at the receptionist desk.

Orange County Water District

Administration Office Building

Attention: Ashlie Palamara, Contracts Administrator

18700 Ward Street

Fountain Valley, CA 92708

It is the Proposer’s responsibility to ensure that proposals are received prior to the

submittal deadline. Proposal packages should also include all signed Acknowledgment

of Addendum forms that may be issued by OCWD as part of this RFP process, as further

described below. Proposals received after the deadline will not be considered under any

circumstances. FAXED OR E-MAILED SUBMISSIONS WILL NOT BE ACCEPTED. The

OCWD will not be responsible for the proper identification and handling of any proposals

submitted incorrectly. Only responses properly submitted to OCWD will be considered.

OCWD reserves the right to reject any and/or all responses received. There will be no

formal opening of the proposals.

Orange County Water District

Environmental Permit Support Services

RFP-25-020

Thursday, May 7, 2026

Page 2 of 11

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541620Environmental Consulting Services

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