Project Information

Bid Title

4H Barn Roof Replacement Stratham Hill Park

Issuing Agency

Town of Stratham

Location

New Hampshire

Published Date

Mar 11, 2026

Closing Date

Apr 3, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Description	Opening Date	Closing Date
4H Barn Roof Replacement Stratham Hill Park	February 27, 2026 10:00 AM	April 03, 2026 3:30 PM

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TOWN OF STRATHAM

DEPARTMENT OF PUBLIC WORKS

Request for Proposal

RFP # 02-26-01

4H Barn Roof Replacement at Stratham Hill Park

Documents Included

Request for Proposal

Project Details

Key Dates

Submitting Requirements

Evaluation Criteria

References

RFP Receipt Acknowledgement

Proposals Due by April 3rd, 2026

TOWN OF STRATHAM • DEPARTMENT OF PUBLIC WORKS

70 Bunker Hill Avenue • Stratham, NH 03885 • 603-772-5550

RFP # 02-26-01

REQUEST FOR PROPOSAL

TOWN OF STRATHAM

DEPARTMENT OF PUBLIC WORKS

4H Barn Roof Replacement at Stratham Hill Park

The Town of Stratham is requesting proposals for the complete replacement of the 4H Barn Roof at

Stratham Hill Park, located at 270 Portsmouth Avenue, Stratham, NH 03885.

The Town reserves the right to request additional information or clarification of any submitted

proposals. Proposals and proposal pricing must remain open for sixty (60) days. This solicitation

will become an addendum to any resultant contract.

The RFP is available on our website at https://www.strathamnh.gov/town-

administration/pages/open-bids.

Proposals will be reviewed in accordance with the Evaluation Criteria stated within this RFP. This

RFP supersedes all other proposals, oral and written, and all negotiations, conversations, or

discussions between the Town and any other entity related to the subject matter. The award of the

contract shall be made to the proposer offering the best overall value to the Town of Stratham, as

determined solely by the Town, and shall not necessarily be awarded to the lowest-priced proposal.

The Town reserves the right to consider all factors it deems pertinent to the Town’s interests and to

make an award that, in its judgment, best serves the public good.

Interested firms should submit five (5) paper bound copies of the proposal and one (1) copy of the

sealed bid price with the submission to the following address:

Town of Stratham NH

Attn: Department of Public Works

10 Bunker Hill Avenue

Stratham, NH 03885

They shall also submit an electronic copy of the proposal in PDF format provided via e-mail to

admincoordinator@strathamnh.gov or on a USB jump drive (also known as a thumb drive). The

electronic file name should contain the project name and the submitting firm. The sealed proposal

shall be plainly and clearly marked with the project name and the name of the firm submitting the

proposal. Interested firms are encouraged to submit succinct, well-organized proposals where the

requirements of this RFP can be easily identified. Sealed proposals are due by April 3rd, 2025, by

3:30 PM, either by mail or personal delivery. Proposals received after that due date and time will

not be considered.

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TOWN OF STRATHAM • DEPARTMENT OF PUBLIC WORKS

70 Bunker Hill Avenue • Stratham, NH 03885 • 603-772-5550

RFP # 02-26-01

PROJECT DETAILS

INTRODUCTION:

The Town of Stratham is soliciting proposals from qualified and experienced contractors for the

removal and replacement of the roof on the 4H Barn located at Stratham Hill Park, 270 Portsmouth

Avenue, Stratham, New Hampshire. The intent of this project is to improve the structural integrity,

appearance, and weather resistance of the building through installation of a new, durable, and long-

lasting roofing system.

The selected contractor will be responsible for providing all labor, materials, equipment,

supervision, and coordination required to complete the work in accordance with industry

standards, manufacturer specifications, and applicable codes. Work shall include removal of existing

materials, installation of new metal roofing and trim components, and coordination with the Town

of Stratham Department of Public Works for debris removal and site logistics.

SCOPE OF SERVICES

The scope of work generally includes, but is not limited to, the following tasks:

Demolition and Preparation:

• Remove existing fascia and rake boards.

• Strip the entire roof (approximately 7,500 sq ft) of existing roof material.

• Coordinate with the Town of Stratham Department of Public Works for debris removal and

site cleanup.

Installation:

• Install new 1x8 PVC fascia and rake boards, secured with cortex screws and plugs.

• Furnish and install Everlast Bronze metal roofing (OMNI Series), including all required trim,

flashing, fasteners, and accessories for a complete watertight system.

• Ensure all exposed hardware matches the bronze metal color for a consistent finish.

3

TOWN OF STRATHAM • DEPARTMENT OF PUBLIC WORKS

70 Bunker Hill Avenue • Stratham, NH 03885 • 603-772-5550

RFP # 02-26-01

Quality and Compliance:

• Contractor shall verify field conditions prior to commencing work and report any structural

deficiencies to the Town for review.

• Contractor shall maintain a clean, safe work area and complete a final inspection with Town

representatives upon project completion.

OUTLINE OF WORK TO BE COMPLETED:

1. Complete replacement of the barn roof and the associated site work.

2. During the course of the work, note any other problem areas that are found and

provide recommendations for repair action and the cost to the Town. The Town will

evaluate the recommendation and cost and determine whether to provide an

authorization to proceed after evaluation of the firm’s recommendations.

3. Provide construction management services as required during the project.

4. Provide close-out warranty documents, and a project punch list.

5. The Town desires all work to be completed in a way that does not interfere with

regular Town Operations. This may mean second or third shift and/or weekend

work. The Town will work with the firm to determine the appropriate timing and

schedule for the work.

Please include any exclusions you’ve made in your proposal.

KEY DATES

Event or Requirement

RFP Posted to Town’s Website

Current site visit

Deadline for submissions of questions due via

email to admincoordinator@strathamnh.gov

Responses to comments and questions posted

to Town’s website and distributed to all those

who made inquiries

Proposals Due (via paper or electronically)

Opening of Proposals

Contract Execution

Date and Time

February 27, 2026

By appointment only – please call the DPW

to make arrangements.

March 13th, 2026

March 20th, 2026

April 3rd, 2026

April 6th, 2026

May 1st, 2026

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TOWN OF STRATHAM • DEPARTMENT OF PUBLIC WORKS

70 Bunker Hill Avenue • Stratham, NH 03885 • 603-772-5550

RFP # 02-26-01

MANDATORY SUBMITTING FIRM REQUIREMENTS

Submitting firms as are required to assume responsibility for all services offered within the firm’s

proposal regardless of whether they are produced “in-house” or performed through a sub- contract

arrangement. The submitting firm will provide the name of a project manager who will serve as the

sole point of contact regarding contractual matters, including payment of all contract costs and fees.

PROPOSAL FORMAT / EVALUATION CRITERIA

In order to ensure a uniform review process and obtain maximum degree of compatibility, it is

required that the proposals be organized in the manner specified below.

1. Title page: The submitting firm should identify the RFP subject, the name of the

contractor, local address, telephone number, name and title of contact person and

date of submission.

2. Table of Contents: Provide clear identification of the material by section and by page

number to include the scope of work and material specifications.

3. Company History and Qualifications: Briefly describe your company’s history and

any relevant experience for this project.

4. References: List at least three (3) client references for whom similar work has been

completed (see attached reference sheet).

5. Costs: Describe the costs for the services, equipment, materials and installation.

Describe the payment structure for the project, required deposits, progress

payments, etc. that you propose for the project work requested within this RFP.

6. Subcontractors: Provide a list (including name, address, contract information and

principal contract at Subcontractor) of any subcontractors you will use in

performing the work for the Town.

7. Warranty: Provide terms, conditions and length for all warranties on labor and

materials.

SELECTION CRITERIA

A selection committee will score proposals based on the following factors:

1. The proposal’s responsiveness to the RFP, including the format of the proposals,

capabilities of the firm, professional and technical approaches, clarity, and demonstrated

ability to lead the project.

2. The ability of the firm to address the project scope and core competencies outlined in this

RFP.

3. Innovation and creativity in the proposal’s approach to the project.

4. A proven track record of working with clients to navigate comparable efforts, overcome

impediments, and successfully complete projects on time and within budget.

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Commodity Codes

• NAICS 238160Roofing Contractors

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