Project Information

Bid Title

Spraying to kill and defeat cogongrass

Issuing Agency

State Government of Mississippi

Location

Mississippi

Published Date

May 15, 2026

Closing Date

Jun 8, 2026

Government Level

State & Local

Status

Closed

Ref. #

1451-26-R-IFBD-00003

Original Source

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Project Description

Procurement Details

Smart Number	1451-26-R-IFBD-00003	Advertised Date	05/15/2026 10:30 AM
RFx #	3160007884	Submission Date	06/08/2026 10:00 AM
RFx Status	Open	Major Procurement Category	PERSONNEL SERVICES NON-IT
RFx Opening Date	06/08/2026 10:00 AM	Sub Procurement Category	PERSONNEL SERVICE - NON-TECHNOLOGY
RFx Type	Invitation for Bid
Agency	MS FORESTRY COMMISSION
RFx Description	This is for the spraying to kill and defeat cogongrass. Cogongrass is an invasive species in Mississippi and in the Southern Region of the USA.

Contact Information

Name	Rebekah Olander	Email	ROLANDER@MFC.MS.GOV
Phone	6013592830	Fax

RFx Items

PRODUCT CATEGORY	PRODUCT DESCRIPTION
94732	Serv ForestConserv

Awarded

VENDOR NAME

VENDOR NUMBER

AWARD DATE

AWARD AMOUNT

FUNDING SOURCE

Bid Attachments

Attachments Ad2
Attachments IFB2

Attachment Preview

Invitation for Bids

for

Cogongrass Spraying Services

RFx# 3160007884

SMART RFx# 451-26-R-IFBD-00003

Issued May 15, 2026

Bids Due June 8, 2026

Contact Information for this IFB:

Rebekah Olander, Bid Coordinator

3139 Highway 468

Pearl, Mississippi 39208

rolander@mfc.ms.gov

Table of Contents

Section 1. Introduction.........................................................................4

1.1 Agency Background.......................................................................................................... 4

1.2 Purpose of Solicitation ...................................................................................................... 4

1.3 Contacting Mississippi Forestry Commission During the Procurement Process ............. 4

1.4 General Requirements for Participation in the Procurement Process ............................... 4

Section 2. Scope of Work ..................................................................... 6

2.1 Overview ........................................................................................................................... 6

2.2 Treatment Requirements ................................................................................................... 6

2.3 Site Conditions.................................................................................................................. 6

2.4 Expected Workload........................................................................................................... 6

2.5 Herbicide Application Standards ...................................................................................... 6

2.6 Performance Standards ..................................................................................................... 7

2.7 Invoicing and Payment ..................................................................................................... 7

2.8 Modification in Accordance with a Change in Law ......................................................... 7

2.9 Grant Information and Locations Allocated to Grant ....................................................... 7

Section 3. Contract Requirements ...................................................... 7

3.1 Type of Contract ............................................................................................................... 7

3.2 Contract Terms.................................................................................................................. 7

3.3 Insurance and other Security Requirements...................................................................... 7

3.4 Price Adjustment............................................................................................................... 7

3.5 Compliance with Contract Requirements ......................................................................... 8

3.6 Contract Terms Required by the PPRB OPSCR Rules and Regulations.......................... 8

Section 4. Procurement Process ........................................................ 11

4.1 Important Dates in the Procurement Process .................................................................. 11

4.2 Questions of Potential Bidders........................................................................................ 11

4.3 Amendments to the IFB .................................................................................................. 11

4.4 Bid Submission Deadline................................................................................................ 12

4.5 Bid Evaluation ................................................................................................................ 12

4.6 Contract Award ............................................................................................................... 14

4.7 Multiple Awards ............................................................................................................. 14

4.8 Right to Reject Bids and/or Cancel Procurement ........................................................... 14

4.9 Reconsideration of the Terms of the Solicitation............................................................ 14

Section 5. Bid Submission Requirements.........................................15

5.1 Submission Format ......................................................................................................... 15

5.2 Bid Submission Instructions ........................................................................................... 15

5.3 Bid Contents.................................................................................................................... 16

5.4 Public Copy of the Bid.................................................................................................... 16

5.5 Bidder Obligations .......................................................................................................... 16

Appendices .......................................................................................... 18

Appendix A: Contract Terms and Conditions....................................................................... 19

Appendix B: Bid Form.......................................................................................................... 41

Page 2 of 47

Appendix C: Certifications and Assurances ......................................................................... 42

Appendix D: Acknowledgement of IFB Amendments......................................................... 44

Appendix E: Submission of Public Copy of Bid .................................................................. 45

Appendix F: MAGIC INSTRUCTIONS .............................................................................. 46

Page 3 of 47

Section 1. Introduction

1.1 Agency Background

The Mississippi Forestry Commission (MFC) is a state government agency established in 1926

to lead forest protection, management, and sustainability efforts across Mississippi’s roughly 19.2

million acres of forestland. It focuses on wildfire prevention and suppression, technical forest

management assistance for landowners, forest health monitoring, and providing forestry

information and outreach to the public. Over its nearly 100-year history, the MFC has evolved to

support both environmental stewardship and the economic importance of forestry in rural

communities while safeguarding lives and property. Today it remains central to maintaining

healthy, productive forests and promoting sustainable use of the state’s forest resources.

1.2 Purpose of Solicitation

The Mississippi Forestry Commission (MFC) is soliciting sealed bids from qualified contractors

to perform herbicide application services for the control and suppression of cogongrass (Imperata

cylindrica) at various locations throughout the State of Mississippi. The purpose of this IFB is to

establish one or more contracts to ensure timely, compliant, and effective treatment of cogongrass

infestations on state, federal, and private lands under MFC management.

This IFB is issued in accordance with Mississippi procurement laws and regulations. All bidders

must carefully review the requirements and submit complete responses.

1.3 Contacting Mississippi Forestry Commission During the Procurement Process

Unless specifically instructed by MFC otherwise in writing, from the date this IFB is issued until

the date a contract resulting from this IFB is executed, any bidder or potential bidder seeking

to communicate with MFC about this IFB shall do so in writing by contacting:

Rebekah Olander, Bid Coordinator

rolander@mfc.ms.gov

Bidders or potential bidders shall not attempt to contact MFC or its staff regarding this IFB

other than the contact person set forth herein. Unauthorized contact with MFC may result in

a bidder or potential bidder being disqualified from consideration for contract award. Any bidder

who violates this requirement may be subject to exclusion pursuant to Chapter 15 of the Public

Procurement Review Board (PPRB) Office of Personal Service Contract Review (OPSCR) Rules

and Regulations.

1.4 General Requirements for Participation in the Procurement Process

• Good Faith and Ethics: All parties participating in the procurement process described in

this IFB are, at all times, required to act in good faith and are subject to the Ethics in

Government laws, codified at Mississippi Code Annotated §§ 25-4-101 through 25-4-121.

Page 4 of 47

• Procurement Regulations: This IFB shall be governed by the applicable provisions of the

PPRB OPSCR Rules and Regulations, a copy of which is available on the Mississippi

Department of Finance and Administration’s (DFA) website (www.dfa.ms.gov). Any

bidder responding to a solicitation for personal and professional services and any contractor

doing business with a state agency is deemed to be on notice of all requirements therein.

• Anti-Competitive Practices Prohibited: Potential bidders are prohibited from engaging

in any practice which reduces or eliminates competition or restrains trade. Potential bidders

are specifically prohibited by federal and Mississippi law from collectively responding to

a solicitation in a manner that controls directly or indirectly the price of the personal or

professional service sought. Mississippi Code Annotated § 75-21-15. By submitting a bid,

a bidder certifies that the price submitted was independently arrived at without collusion.

• Conditional Bids Prohibited: Any bid conditioned upon receiving award of the contract

resulting from this IFB and another contract in Mississippi is not eligible for award.

• Contract Rights: Contract rights do not vest in any party until a contract is legally

executed. MFC is under no obligation to award a contract following issuance of this

solicitation.

• Property Rights: Property rights do not inure to any bidder until such time as services

have been provided under a legally executed contract. No party responding to this IFB has

a legitimate claim of entitlement to be awarded a contract or to the provision of work

thereunder. MFC is under no obligation to award a contract and may terminate a legally

executed contract at any time.

• Expenses Incurred in the Procurement Process: All parties participating in the

procurement process with regard to this solicitation shall bear their own costs of

participation, pursuant to Section 1.4.4 of the PPRB OPSCR Rules and Regulations.

Page 5 of 47

Commodity Codes

• NAICS 115310Support Activities for Forestry
• NAICS 541330Engineering Services
• NAICS 561730Landscaping Services

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