Project Information

Bid Title

Questions and Answers #2 Whitfield County Sheriff’s Office: Food Management Services

Issuing Agency

Whitfield County

Location

Georgia

Published Date

Mar 27, 2026

Closing Date

Apr 9, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Description	Opening Date/Time	Closing Date/Time
Questions and Answers #2 Whitfield County Sheriff’s Office: Food Management Services	March 06, 2026 8:00 AM	April 09, 2026 2:00 PM

Attachment Preview

Thank you for your patience. I have put together a list of questions and answers from yesterday’s

walkthrough. I also want to clarify something that I saw in the RFP that I had previously over looked.

The RFP states: • Breakfast (“HOT” MEAL) Start: 6:00 AM

• Lunch (“HOT” MEAL) Start: 11:00 AM

• Dinner (“SACK” MEAL) Start: 6:00 PM

The start time for the Dinner (“SACK” MEAL) is 4:00 PM

Questions:

1. What is the date for the new contract? (When would you want the vendor to take over the

kitchen?)

Our estimated day is June 4th, 2026.

2. Can you please provide us with current staffing level for the facility?

a. Can you confirm that just one employee will be required for meal delivery supervision?

One Manager, Three Supervisors.

a. 2 Supervisor’s for Hot meal service and 1-2 for the cold meal

3. Can you please clarify if ground chicken is acceptable?

Ground chicken (or Turkey) is acceptable.

4. Under I. General Information, “Submit one (1) original and six (4) copies of your

proposal on company letterhead and have an authorized official sign documents.” Will

six (6) or four (4) copies be required?

4 will be sufficient

5. Can you please provide the total number of kosher and halal meals currently being

provided?

a. Do you currently provide pre-packaged meals?

i. If so, Can vendor charge separately?

ii. What is the current price for these meals?

b. Do you currently serve a common fare menu?

i. Is the County ok with an approved common fare menu?

None.

a. No i. N/A ii. N/A

b. Yes. i.Yes.

6. Please provide weekly amounts required and meal specifics for Sack meals for work

crews, court bags and any additional meals that are to be prepared beyond the cafeteria

and tray feeding?

Sack meals for work crews are up to 10 Inmates, up to 5 days per week. Court

meals are rare and typically a lunch tray in a Styrofoam container.

Sack meals for the work crew include double the evening cold meal with their hot

meal to be served to them at the dinner meal time.

Also all Trustees receive double portions for each meal.

7. Can you confirm who is responsible for small wares initial inventory and replacements?

Whitfield Co. will provide for all small wares.

8. Can you confirm there is secure internet access in the kitchen office available for

contractor use?

Yes. Lines are there for access at the Vendor’s expense.

9. Could you make it mandatory for the vendors to list the ingredients in the RFP?

No.

10. Can you please provide the last 3 months of all billing invoices?

Yes. I will try to get these sent out to everyone tomorrow.

11. Do you require milk? If so, what kind? How many times per day?

Yes. Powdered is acceptable, to be served at least twice per week.

12. Is it possible to receive a copy of current menu?

Yes, but it is not what we are looking to continue with.

13. Do you allow fresh or canned fruit?

No.

14. On average, how many special diet meals per day?

We range from 10-30 diabetic Inmates at a time. Occasional soft foods or temporary

liquid diets.

Our food allergy diets average around 15-20 Inmates at a time.

With Vegan and Vegetarian diets, 10-20 combined.

15. Will you share the current tray cost?

Inmate Population

300 - 324

325 – 349

350 – 374

375 – 399

400 – 424

425 – 449

450 – 474

475 – 499

500 – 524

525 – 549

550 – 574

575 – 599

600 – And Above

Price Per Meal

$2.053

$1.941

$1.842

$1.758

$1.684

$1.620

$1.560

$1.509

$1.462

$1.437

$1.412

$1.390

$1.370

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 722310Food Service Contractors

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