Project Information

Bid Title

SABCS Audiovisual (AV) Services

Issuing Agency

University of Texas at San Antonio

Location

Texas

Published Date

Mar 30, 2026

Closing Date

Apr 20, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 745-26-P34

Original Source

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Project Description

Project: SABCS Audiovisual (AV) Services

Ref. #: RFP 745-26-P34

Type: RFP

Status:

Open

Open Date: Mar 30th 2026, 8:00 AM CDT

Questions Due Date: Apr 10th 2026, 3:00 PM CDT

Contact Information: Strategic Sourcing, strategicsourcing@uthscsa.edu

Close Date: Apr 20th 2026, 3:00 PM CDT

Project Description: The University of Texas Health Science Center at San Antonio (UTHSA) is soliciting proposals from a experienced contractor to provide comprehensive audiovisual production services for the San Antonio Breast Cancer Symposium (SABCS), a leading global conference on breast cancer research and treatment. Entering its 48th year in 2025, SABCS attracts over 10,000 international attendees and features approximately 2,000 presentations across a four-day program.
Held at the Henry B. González Convention Center in San Antonio, and organized by UTHealth Houston in partnership with the American Association for Cancer Research, the event requires a contractor capable of delivering large-scale, high-quality AV services. These include multi-room support, projection, audio, lighting, presentation management, and live streaming, with the capacity to handle simultaneous sessions and plenary audiences exceeding 7,000 attendees. No Guarantee of Volume. UTHSA does not solicit or guarantee any specific amount of compensation, volume, minimum, or maximum amount of Services under this RFP or any contract or agreement resulting from this RFP.

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