Project Information

Bid Title

2026 North Valley Road Paving Project

Issuing Agency

Yamhill County

Location

Oregon

Published Date

Feb 14, 2026

Closing Date

Mar 3, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	2026 North Valley Road Paving Project
Category:	Invitation To Bid (ITB)
Status:	Open

Description: We are pleased to announce the advertisement of the “2026 North Valley Road Paving Project” invitation to bid. Project limits spans approximately 3.8 miles between Ribbon Ridge Road and Albertson Road. The work consists of approximately 70 grind and inlays (410 tons), min. 7’ wide, a continuous 1” to 1.25” prelevel (3,970 tons), and a final two inch overlay (5,730 tons).  The total estimated tonnage is 9,700 for the project.  Contractor will be responsible for all traffic control and cold planning. If you are interested in bidding on this project, please submit a written bid on the forms provided in accordance with the instructions given.  Sealed bids will be received until 2:00 p.m. on March 3rd, 2025, at which time they will be publicly opened and read. If you have any questions or require further clarification of this matter, please contact the office. Greg Haffner Yamhill County Engineering Manager (503) 434-7365 haffnerg@yamhillcounty.govFor security reasons, you must enable JavaScript to view this E-mail address. Publication Date/Time: 2/12/2026 12:00 AM Closing Date/Time: Open Until Contracted Bid Opening Information: 03/03/2026 at 2pm Related Documents: 01 2026 Overlay ITB w contract-specials (PDF) 02 2026 NV Overlay 11x17 Plans (PDF) 03 2026 N.V. Overlays 2-3-26 (KMZ)

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Yamhill County, Oregon

Invitation to Bid

2026 NORTH VALLEY ROAD PAVING PROJECT

Advertise February 13th, 2026

Pre-Bid Conference:

Not Required

Refer all questions to:

Greg Haffner

Engineering Manager

503-434-7365

Haffnerg@Yamhillcounty.gov

BIDS DUE:

March 3, 2026

by

2 PM

at

2060 NE Lafayette Ave, McMinnville, Or. 97128

1|Page

ITB No. PW26002CON

Page 2

SECTION A – TABLE OF CONTENTS

A. TABLE OF CONTENTS .............................................................................................................. 2

B. GENERAL BIDDING INFORMATION ......................................................................................... 3

B.1 Project Identification ..................................................................................................... 3

B.2 Anticipated Schedule .................................................................................................... 3

B.3 Pre-Bid Conference ...................................................................................................... 3

B.4 ITB Availability and Addenda........................................................................................ 3

B.5 Solicitation Law, Rules and Statutes ............................................................................ 4

C. OFFER SUBMITTAL ................................................................................................................... 4

C.1 Price Submittal Form .................................................................................................... 4

C.2 Signature Required....................................................................................................... 4

C.3 Sealed Envelope; Address and Cover Information ...................................................... 4

C.4 First Tier Disclosure Form ............................................................................................ 4

C.5 Bid Security .................................................................................................................. 4

C.6 Offer Withdrawal Prior to Closing ................................................................................. 5

C.7 Forms Required............................................................................................................ 5

D. OREGON PREVAILING WAGE RATES (BOLI) ......................................................................... 5

E. CLOSING AND OPENING OF BIDS ........................................................................................... 5

E.1 Bid Closing.................................................................................................................... 5

E.2 Bid Opening .................................................................................................................. 5

F. BID/OFFER EVALUATION .......................................................................................................... 5

F.1 Right to Reject .............................................................................................................. 5

F.2 Time for Offer Acceptance ............................................................................................ 5

F.3 Evaluation Criteria......................................................................................................... 6

F.4 Special Price Evaluation Factors .................................................................................. 6

G. CONTRACT AWARD .................................................................................................................. 6

G.1 Method of Bid Award .................................................................................................... 6

G.2 Intent-to-Award Announcement ................................................................................... 6

H. PROTEST PROCEDURES ......................................................................................................... 6

H.1 Solicitation Protests ...................................................................................................... 6

H.2 Contract Award Protests .............................................................................................. 6

I. INFORMATION TO BE SUBMITTED BY THE APPARENT SUCCESSFUL OFFEROR ............ 7

I.1 Insurance ....................................................................................................................... 7

I.2 Performance and Payment Bonds ................................................................................. 7

I.3 Commencement of Work ............................................................................................... 7

J. CONTRACTUAL PROVISIONS ................................................................................................... 7

J.1 Compliance with State & Federal Law .......................................................................... 7

J.2 Venue, Governing law, and Attorney Fees ................................................................... 8

J.3 Insurance....................................................................................................................... 8

J.4 Independent Contractor ................................................................................................ 8

J.5 Indemnification .............................................................................................................. 9

J.6 Assignment or Transfer Restricted................................................................................ 9

J.7 Termination Rights ........................................................................................................ 9

J.8 Records Maintenance; Access.................................................................................... 10

J.9 Foreign Contractor ...................................................................................................... 10

EXHIBITS

Exhibit A: Pricing Submittal Form

Exhibit B: First Tier Disclosure Form

Exhibit C: Certifications & Acknowledgment Form

Exhibit D: Offeror Signature Form

Exhibit E: Sample Contract

Exhibit F: Bond Forms

Exhibit G: Special Provisions and Standard Specifications

Exhibit H: Design Plans

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ITB No. PW26002CON

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SECTION B – GENERAL BIDDING INFORMATION

Yamhill County (County) invites qualified contractors to respond to the following Invitation to Bid (ITB) for the 2026 North

Valley Road Paving Project.

B.1 Project Identification: PW26002CON

B.2 Anticipated Schedule:

CALL FOR BIDS ADVERTISED

QUESTIONS DUE

CLARIFICATIONS/ADDENDA

February 13, 2026

February 26, 2026

February 26, 2026

BID SUBMITTAL DUE

NOTICE OF INTENT TO AWARD

DEADLINE TO SUBMIT WRITTEN PROTEST

CONTRACT AWARD (TENTATIVE)

CONTRACT SIGNED (TENTATIVE)

START DATE NOT BEFORE

** YC may require a start as late as July 19th, 2026

March 3, 2026

March 12, 2026

March 19, 2026

March 26, 2026

April 8, 2026

July 1, 2026**

COMPLETION DATE

September 30, 2026

B.3 Pre-Bid Conference.

There is no pre-bid conference for this project.

B.4 ITB Availability and Addenda

B.4.1 ITB Public Viewing. This Invitation to Bid (“ITB”), including all Exhibits and Addenda, are available online at

https://www.co.yamhill.or.us/Bids.aspx and will not be mailed to prospective Offerors unless requested pursuant to

Section B.4.3.

B.4.2 Point of Contact. The single contact point for questions regarding the ITB, forms, Specifications, Plans, bidding

process, change, clarification, the award process, protests and any other issues that may arise, is Greg Haffner at (503-

434-7365) fax (503-472-4068) and e-mail Haffnerg@Yamhillcounty.gov.

B.4.3 Hard Copy Document Fees & Delivery. Offerors may also request hardcopies of the ITB, Addenda, and most

attachments from the Point of Contact listed in Section B.4.2. All costs for these documents and any associated delivery

fees are at Offeror’s expense.

B.4.4 Addenda. Any amendments to the original solicitation will be issued as an Addendum and will be available for

viewing at the location provided in Section B.4.1. Offerors may request automatic notifications of any subsequent

Addenda to the ITB through the Point of Contact listed in Section B.4.2. Except to the extent required by public interest,

County shall not issue an Addenda less than 72 hours before the closing date and time unless the Addenda also extends

the closing date and time.

B.4.5 Clarifications, Objections, and Questions. Any Offeror that finds discrepancies in, or omissions from any provision of

the ITB, Plans, or Specifications, or has doubt as to the meaning, shall make a request for clarification or modification in

writing, to the contact point listed in Section B.4.2. To be considered, the request for clarification or modification must be

received by the County at least ten (10) prior to the bid closing. Clarifications, whether verbal or in writing, do not change

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ITB No. PW26002CON

Page 4

the Plans, Specifications, contractual terms, or procurement requirements of this ITB unless a formal ITB Addendum has

been issued by the County.

B.5 Solicitation Law, Rules and Statutes. This ITB and the resulting contract are governed by Oregon Law and Yamhill

County Code. Specific laws and rules that govern the solicitation process are found in Chapters 279A and 279C of the

Oregon Revised Statues, and Divisions 246 and 249 of the Administrative Rules of the Oregon Department of

Administrative Services, and the Yamhill County Code, Volume 3, Subtitle 2, Public Contracting Rules and Regulations.

The ITB and resulting contract may be subject to other laws and rules. Offerors should obtain and become acquainted

with the applicable provisions of the above laws and rules. Copies may be obtained as follows:

B.6 Prequalification Requirements. The County requires all Offerors to be prequalified with the Oregon Department of

Transportation (ODOT) in the following Classes of Work:

ACP – Asphalt Concrete Paving and Oiling, TTC- Temporary Traffic Control

The County will only consider an Offer from an Offeror who submits the following with their Offer:

1) A copy of its ODOT Prequalification Approval Letter; or

2) Documentation that the Offeror submitted a complete prequalification application at least seven (7) days prior

to the Bid Opening, and then, no later than fourteen (14) days following Bid Opening, submits to the County a

copy of the applicable ODOT Prequalification Letter.

The ODOT prequalification application, along with approval time frames, procedures, and additional information on the

prequalification process is available at: https://www.oregon.gov/ODOT/Business/Procurement/Pages/Bid_Award.aspx

B.7 Specialized Licensing Required. “This ITB has no specialized licensing requirements.”

SECTION C – OFFER SUBMITTAL

C.1 Price Submittal Form. Offerors shall enter pricing and other required information for all bid items listed in Exhibit A,

Price Submittal Form. If the Price Submittal Form is replaced via an Addendum, Offerors shall use the amended form to

provide pricing and other required information. Failure to supply the required information in the Pricing Submittal Form or

subsequent Addenda, if any, may result in bid rejection as non-responsive.

C.2 Signature Required. OFFER SUBMITTED BY OFFEROR MUST BEAR AN ORIGINAL SIGNATURE. FAILURE TO

SUBMIT AN OFFER BEARING AN ORIGINAL SIGNATURE WILL RESULT IN REJECTION OF THE BID.

C.3 Sealed Envelope; Address and Cover Information. Offers shall be submitted in sealed packages or envelopes. To

ensure proper identification and handling, all packages and envelopes shall be clearly marked as follows:

ITB Number

Closing Date & Time

2060 NE Lafayette Ave, McMinnville OR 97128

C.4 First Tier Subcontractor Disclosure Form. The First Tier Subcontractor Disclosure Form must be submitted either

with the bid submission or within two (2) working hours after the closing. Failure to comply with this requirement shall

result in rejection of the offer as non-responsive. Additional information can be found within Exhibit B, First Tier

Subcontractor Disclosure Form.

C.5 Bid Security Required. Each offer must be accompanied by a certified or cashier's check, irrevocable letter of credit

issued by an insured institution as defined in ORS 706.008, or Bid Bond payable to Yamhill County in an amount equal to

ten percent (10%) of the total amount of the Offer. The bid security shall be furnished as security against the failure of the

Offeror to comply with all requirements within the time frames established subsequent to notification of intent to award. If

the Offeror fails to (1) execute the contract, (2) furnish a Performance Bond and a Payment Bond, or (3) furnish

certificates of insurance within the time specified in the written notification of intent to award a contract, the County may

cash the check, draw under the letter of credit, or otherwise collect under the bid security.

C.6 Offer Withdrawal Prior to Closing. Offers may be withdrawn in writing when submitted on Offeror's letterhead,

signed by an authorized representative, and received by the County prior to closing. Offer withdrawals submitted in writing

must be labeled as such and contain the ITB number. Offers may also be withdrawn in person before closing upon

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ITB No. PW26002CON

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presentation of appropriate identification and evidence of authorization to act for Offeror. Signature confirmation of

withdrawal may also be required. Offerors may not modify offers after closing.

C.7 Forms Required. The following forms must be submitted prior to closing:

• Price Submittal Form, Exhibit A

• First Tier Disclosure Form, Exhibit B

• Certifications & Acknowledgement Form, Exhibit C

• Offeror Signature Form, Exhibit D

• Prequalification Documentation

SECTION D – OREGON PREVAILING WAGE RATES (BOLI)

D.1 The contractor and all subcontractors shall comply with the provisions of ORS 279C.800 through 279C.870 relative to

Prevailing Wage Rates. No Offer shall be received or considered by the County unless the Offeror agrees to be bound by

and comply with the provisions of 279C.838, 279C.840 (or 40 U.S.C. 3141 to 3148 where applicable.) Before starting

work the contractor shall file with the Construction Contractors Board, and maintain in full force and effect, the separate

public works bond required by ORS 279C.836 and OAR 839-025-0015, unless otherwise exempt under those provisions.

The contractor shall also include in every subcontract a provision requiring the subcontractor to have a public works bond

filed with the Construction Contractors Board before starting work, unless otherwise exempt, and shall verify that the

Subcontractor has filed a public works bond before permitting the Subcontractor to start work.

D.2 This ITB and the resulting contract are subject to the following Bureau of Labor and Industries (BOLI) wage

requirements and the prevailing wages rates set forth in the following booklet, as amended, which is incorporated herein

by reference with the same force and effect as though fully set forth herein, and is available at the following web link:

Prevailing Wage Rates for Public Works Contracts in Oregon issued January 5th, 2026.

Prevailing Wage Rates Apprenticeship Rates issued January 5th, 2026.

These BOLI wage rates are available on line at:

http://egov.oregon.gov/BOLI/WHD/PWR/pwr_book.shtml

D.3 The work will take place in Yamhill County, on North Valley Road.

SECTION E – CLOSING AND OPENING OF BIDS

E.1 Bid Closing. Bids must be received, and date/time stamped at 2060 NE Lafayette Ave, McMinnville Or Public Works

by the closing date/time. Bids will not be accepted after the closing date/time as stated on page one (1) of this ITB, or as

may be extended by any subsequently issued Addenda. Facsimile offers will not be allowed or accepted. Failure to

comply with this requirement will result in rejection of the offer as non-responsive.

E.2 Bid Opening. Bids will be publicly opened and read at the bid opening at the closing date/time specified on page one

(1) of the ITB, at 2060 NE Lafayette Ave, McMinnville. Only the name of the Offeror(s) and the total cost will be read at the

bid opening. It is optional for Offerors to attend the bid opening. Award decisions will not be made at the bid opening.

SECTION F – BID/OFFER EVALUATION

F.1 Right to Reject. The County may reject all offers for good cause upon its finding that it is in the public interest to do

so. Additionally, the County may reject a particular offer for any of the reasons listed under YCC 3.20.049.0440.

F.2 Time for Offer Acceptance. An Offeror's offer is a firm offer, irrevocable, valid and binding on the Offeror for not less

than thirty (30) calendar days from the closing date.

F.3 Evaluation Criteria.

F.3.1 Responsiveness. For its bid to be considered responsive, the Offeror must substantially comply in all material

respects with applicable solicitation procedures and requirements and the solicitation documents. In making such

evaluation, Public Works may waive minor informalities and irregularities.

Last updated Feb-26

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction

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