Project Information

Bid Title

RFP for Loader Lease

Issuing Agency

City of West Fargo

Location

North Dakota

Published Date

Mar 10, 2026

Closing Date

Apr 7, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	RFP for Loader Lease
Category:	City of West Fargo RFP
Status:	Open

Description: The City of West Fargo is requesting proposals for (2) new and/or used Loaders. These will be used by the City of West Fargo Public Works and West Fargo Airport. Proposals shall be received by the City of West Fargo Public Works Facility at 810 12th Avenue Northwest, West Fargo, ND 58078 no later than 10:00 A.M., April 7th, 2026. Proposals shall be in a sealed envelope and marked "Loader Lease Contract Renewal" on the outside of the sealed envelope. The City reserves the right to cancel this RFP or postpone the date and time for submitting proposals at any time prior to the proposal due date. The City does not promise to accept the proposal and specifically reserves the right the reject the proposal. Publication Date/Time: 3/10/2026 12:00 AM Closing Date/Time: 4/7/2026 10:00 AM Submittal Information: Submit sealed quotes to West Fargo Public Works 810 12th Ave NW Contact Person: Scott Tiffany, Fleet and Facilities Purchasing Specialist Phone: 701-515-5418 Email: scott.tiffany@westfargond.gov 810 12th Ave NW, West Fargo, ND 58078 Download Available: YES Related Documents: RFP - Loader Lease 2026

Attachment Preview

3/10/2026

Request For Proposal

3 Year Lease Renewal Contract with Option to

Extend 2 More Years

(2) Wheel Loaders

REQUEST FOR PROPOSAL

The City of West Fargo is requesting proposals for (2) new and/or used Loaders. These

will be used by the City of West Fargo Public Works and West Fargo Airport. Proposals

shall be received by the City of West Fargo Public Works Facility at 810 12th

Avenue Northwest, West Fargo, ND 58078 no later than 10:00 A.M., April

7th, 2026.

Proposals shall be in a sealed envelope and marked "Loader Lease Contract Renewal"

on the outside of the sealed envelope. The City reserves the right to cancel this RFP or

postpone the date and time for submitting proposals at any time prior to the proposal

due date. The City does not promise to accept the proposal and specifically reserves

the right to reject the proposal.

GENERAL INFORMATION:

MODEL: Units shall be no older than a 2022 Loader. It is the intent to lease

(2) units per year with commission approval.

WARRANTY: Successful bidder provides all warranty and repairs for the term of the

rental agreement except for wear items such as tire cuts/flats, cutting

edges, etc. Questionable items that the vendor feels are City of West

Fargo's responsibility, will be discussed and agreed upon by both parties

prior to any work being done.

PICKUP:

Upon approval, the successful bidder shall be ready (2) Loaders for

Pickup October 15th, following notification of acceptance of lease

contract for each year of the contract. Fuel must be half or greater on

day of pickup.

RETURN:

Return of all (2) Loaders will be on April 15th every year of lease

contract. Fuel must be half or greater on return date.

PAYMENT:

A one-time payment for 6-month rental from October/November 15th to

April 15th for each leased contract year shall be paid in full by the City of

West Fargo for the specified unit by January 15th of the contract year.

Hourly rental shall be accrued and paid at the end of the rental

agreement. Payment method can be adjusted if it is agreed upon by the

successful bidder and the City of West Fargo.

INSURANCE: The City of West Fargo will insure the rental unit for the term of the rental

agreement. Model number/Serial number/value of motor grader and

attachments shall be disclosed so appropriate information can be

forwarded to the insurance provider.

TERMS:

Rental/lease dates are from October/November 15th to April 15th.

Lease years shall include 2026/2027, 2027/2028, 2029/2030. No

escalation clause is permitted during the three-year lease contract.

CITY OF WEST FARGO

PREFERRED SPECIFICATIONS

2022 or Newer Loader (2).

It is not the intent of these specifications to design but to help ensure that certain features

are included that will enable the unit to perform the tasks the City of West Fargo deems

necessary. These Request for Proposals are intended to enable the City of West Fargo to

evaluate the proposal and determine the appropriate motor grader for the tasks we want to

accomplish. Please indicate if the bidder is complying or list any deviations from this

specification sheet.

1.0 Engine

The Wheel loader shall have a 6-cyclinder,

diesel engine with a minimum net

horsepower of 168 at 1,800 RPM.

Meets Tier 4 Final.

24- Volt Electrical System with Master Disconnects.

Block Heater.

2.0 Transmission

Four (4) Forward speeds minimum.

Two (2) Reverse speeds minimum.

Forward / Reverse shuttle shift.

YES NO

YES NO

3.0 Axles

Limited slip differentials (Front and Rear) or equal.

Auto diff lock option.

4.0 Cab

Fully Enclose ROPS cab.

Cab Shall have heat with automatic climate control.

Front and rear wipers and washers.

Heated Interior and exterior mirrors.

Heated air suspension seat.

Two (2) cab mounted LED strobes.

AM/FM/Bluetooth Radio.

5.0 Tires

20.5 R25 Sno Plus or approved equal.

6.0 Bucket

3 Yard Bucket.

Must Have Fusion Coupler to match existing attachments.

7.0 General Specifications

Minimum operating weight of 27,500 lbs.

Fire extinguisher.

Front and rear fenders with mud flaps.

Premium LED lighting package.

Rear camera with monitor.

Counterweight.

YES NO

YES NO

YES NO

YES NO

YES NO

Exceptions and Deviations

PROPOSAL FORM

LOADER LEASE

Company:

Loader Make:

Loader Model:

Lease Price October 15th to April 15th (Loader One):

Lease Price October 15th to April 15th (Loader two):)

Commodity Codes

• NAICS 531120Lessors of Nonresidential Buildings (except Miniwarehouses)

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