Project Information

Bid Title

Evaporative Cooling Equipment Supplies

Issuing Agency

City of Tucson

Location

Arizona

Published Date

Jul 29, 2026

Closing Date

Aug 19, 2026

Government Level

State & Local

Status

Closed

Ref. #

250161

Original Source

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Bid Documents

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Project Description

Project ID: 250161

Title: Evaporative Cooling Equipment Supplies

Addenda: 0

Release Date: 7/27/2026

Due Date: 8/19/2026

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Evaporative Cooling Equipment Supplies

Request for Proposal

General Services

03138 , 03167 , 03176 , 22014 , 91017 ... show all

Project ID: 250161

Release Date: Monday, July 27, 2026

· Due Date: Wednesday, August 19, 2026 2:00pm

Posted Monday, July 27, 2026 1:15pm

All dates & times in Arizona Time

Draft Response Events RSVP No Bid20 days, 19 hours, 48 minutes

Post Information

Posted At:Mon, Jul 27, 2026 1:15 PM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

The City of Tucson, through its General Services Department, Facilities and Communications Maintenance (FCM) Division, is soliciting qualified vendors to furnish Evaporative Cooling Equipment Supplies on an as-needed basis. These supplies are required to support the ongoing maintenance, repair, and operation of the City’s evaporative cooling systems across a diverse portfolio of municipal facilities.

The City maintains an estimated inventory of approximately 1,500 evaporative cooling units, ranging from residential-scale systems to large, complex commercial-grade installations. The intent of this solicitation is to establish one or more contracts with responsible and responsive vendors capable of providing reliable, timely, and cost-effective access to required parts and materials.

Background

The City of Tucson operates and maintains a wide range of evaporative cooling equipment installed in various municipal buildings and facilities. These systems include multiple makes and models, reflecting both legacy installations and newer equipment currently in service.

The City’s existing inventory includes, but is not limited to, equipment manufactured by the following brands: UMP, Aircool, Mastercool, Champion, Juneaire, and Bigassfan. As a result, the City requires access to a comprehensive range of compatible supplies, replacement parts, and components to ensure continuity of operations and proper system performance.

Due to the scale and diversity of the installed equipment base, it is critical that awarded vendors demonstrate the ability to supply parts across multiple brands and system types, maintain consistent product availability, and support the City’s maintenance operations with minimal disruption.

Timeline

Issue Date:

July 27, 2026

Pre-Submittal Meeting (Non-Mandatory):

August 5, 2026, 9:30am

MICROSOFT TEAMS VIRTUAL MEETING

Question Submission Deadline:

August 7, 2026, 12:00am

Submittal Due Date:

August 19, 2026, 2:00pm

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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