Project Information

Bid Title

Responses to questions received for RFP JUV-27-TS-03-001 Transition Services and Aftercare

Issuing Agency

Iowa Judicial Branch

Location

Iowa

Published Date

May 13, 2026

Closing Date

Jun 3, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Responses to questions received for RFP JUV-27-TS-03-001 . Posted 5/13/26.

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State of Iowa

Juvenile Court Services

May 11, 2026

Responses to Questions received regarding Transition Services and Aftercare RFP JUV-27-TS-03-001:

1. Are organizations able to apply for Aftercare services only, or must they apply for both aftercare

and transitional services for youth Transitioning to Adulthood?

Q1 Answer: Respondents’ bids must apply to and provide both Aftercare and Transition to

Adulthood services to be considered Responsive.

2. We understand that aftercare services are intended for youth reentering the community from

residential placements. How are youth identified for Transition to Adulthood services? Are these

services also limited to youth exiting residential placement, or may they include any youth on

JCS caseloads?

Q2 Answer: Transition to Adulthood referrals may include any youth on a JCO’s caseload as

identified by a JCO. This may include youth that have been in a previous placement or currently

in the community. These youth will benefit from services to develop essential skills for

independence and self-sufficiency.

3. Section 4.3.G, Pages 23-25: What is the expected duration of services for youth participating in

Transition to Adulthood services?

Q3 Answer: There is no set timeline for Transition to Adulthood, the duration of these services

could be as short as one month or last until discharge from JCS.

4. Section 4.3.B, Page 22: Section 4.3.B references a requirement that Transition Specialists be

cross-trained in both OTWH (Aftercare) and Transition to Adulthood services prior to

administering services. Would the Agency consider an alternative approach in which OTWH

services and Transition to Adulthood services are delivered by different staff members, each

partially allocated to the project and trained specifically to their respective service model, rather

than requiring all staff to be cross-trained in both?

Q4 Answer: Yes, please see the updated language included in Technical Specification 4.3.B in

Amendment 2 for this RFP. The agency would consider an alternative, but prefers a full-time

Transition Specialist whose sole duty is this project and one and one part-time supervisor.

5. Section 1.4, Page 5: IJB has indicated that approximately 10 youth are expected to receive

Aftercare services during the first fiscal year of the contract. Is there an anticipated number of

youth who would receive Transition to Adulthood services during that same period?

Q5 Answer: It is anticipated that the Transition to Adulthood would have shorter service

duration, so 10-20 youth could receive this service per year. Please see the updated language

included in Section 1.4, Background Information, in Amendment 2 for this RFP.

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RFP JUV-27-TS-03-001

6. Section 4.3.D, Page 22: “Each Transition Specialists shall manage a caseload of not more than 10

Youth at one time.” Does this caseload cap include youth receiving services for both Aftercare

AND Transition to Adulthood services?

Q6 Answer: No, please see the updated language included in Technical Specification 4.3.B in

Amendment 2 for this RFP. It is anticipated that a maximum of 10 Youth will may be receiving

each service at one time, for a total of 20 youth receiving services. If there becomes availability,

then new cases may be initiated.

7. Section 1.4, Page 5: Page 5 indicates that the program will initially serve 10 youth in the first

year. However, an earlier section references a prior service that supported approximately 35

youth annually. Is the intent to return to that level of service delivery? If so, what ramp-up

timeline or growth trajectory is anticipated?

Q7 Answer: The program previously provided in JCS D3 through a different funding source was a

different, less intensive type of transition service, which served approximately 35 youth

annually. The updated numbers provided within Section 1.4, Background Information in

Amendment 2 of this RFP reflect the anticipated number of Youth to be served for the first year

of the proposed service. Any expansion of the service would occur via an amendment and is not

anticipated to occur until future years of service.

8. Attachment 4 – Cost Proposal Form: The RFP Attachment 4-Cost Proposal Form states that the

Unit rate shall be the cost per one hour of billable time. Billable time shall be paid for only direct

client contact time, direct contact time with client’s family regarding the client, and transporting

the client as approved by JCS, for which the details shall be submitted with monthly invoices.

How will the Agency ensure that the Contractor can continue to provide service delivery during

the initial start-up period and/or at times of low referrals when the billable rate only includes

direct client time? Could the monthly billable unit rate reflect 1/12th of the total contract cost

instead?

Q8 Answer: Please see the updated language included in Attachment 4, Cost Proposal in

Amendment 2 for this RFP. Respondents may factor in the initial startup period and potentially

lower referrals when submitting their proposed payment methodology or incorporate it into the

billable rate.

9. Page 6: The RFP states, Youth transitioning to adulthood will be guided by the Transition

Specialist as determined by the JCO. Services will include but not be limited to: obtaining legal

identification documents, creating a resume, completing employment and housing applications,

furthering educational opportunities, and identifying any available financial assistance

resources. Transition to Adulthood Youth will meet with Transition Specialists no less than once

every two weeks.

• Where will these youth be coming from/departing? Are these youth who may still be

living in their homes but need extra support in terms of transitioning to independent

living? Or will these youth also be coming from residential providers/other facilities, but

not going home?

• If in a facility such as Residential, would serves start prior to discharge of the youth from

the facility as occurs with On the Way Home?

• Where will these young people be living when they are receiving Transitional services??

Q9 Answer: Youth referred to the Transition to Adulthood program could be both out of the

home, or within the home needing additional support. Additionally, Youth referred to these

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RFP JUV-27-TS-03-001

services could also be in an out-of-home placement but not going home and therefore not

appropriate for OTWH.

• Yes, for youth in an out-of-home placement, services could start prior to discharge.

• The Youth will be living in either an out-of-home placement or within the community.

10. Section 4.3.D, Pages 22: “Each Transition Specialists shall manage a caseload of not more than

10 Youth at one time.” Does this caseload cap include youth receiving services for both

Aftercare AND Transition to Adulthood services? If so, we would recommend increasing this

number to 15. This will allow for some flexibility because, with OTWH programming, caseload

responsibilities can vary depending on when a youth is in the community versus when they are

in QRTP/STS which impacts hours spent providing services.

Q10 Answer: Please see the response to question 6 above, as well as the updated language

included in Technical Specification 4.3.B in Amendment 2 for this RFP. It is anticipated that a

maximum of 10 Youth will may be receiving each service at one time, for a total of 20 youth

receiving services.

11. Attachment 4 – Cost Proposal Form. Page 41: “…billable time shall be paid for only direct client

contact time, direct contact time with client’s family regarding the client, and transporting the

client as approved by JCS, for which the details shall be submitted with monthly invoices.” In

addition to face-to-face hours, would IJB allow the contractor to use the definition of billable

“direct services” as identified within the On The Way Home Program activities when calculating

direct services for billing? This includes direct contact (that may also be via phone or video

conference) with the youth, family or school for the purposes of implementing OTWH such as

service plan monitoring or implementation, crisis management, parenting support and safety

planning.

Q11 Answer: No. Direct contact does not include via phone or video conferencing. Please see

the clarification that direct contact is “in-person”, added to Attachment 4, Cost Proposal in

Amendment 2 of this RFP.

12. Section 1.4, Page 5: “Approximately 10 youth will be referred to this program in its first fiscal

year”. Does IJB anticipate an increase in youth referred in subsequent contract years?

Q12 Answer: Yes, please see the response to Question 7 above.

13. Section 4.3.J.1, Pages 25: As it relates to minimum qualifications and skills, would IJB consider

adding the following? "Exceptions to this requirement may be approved in writing by the Chief

Juvenile Court Officer (CJCO) on a case-by-case basis.

Q13 Answer: Yes. Please see the updated language contained within Section 4.3.J.1 in

Amendment 2 of this RFP.

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RFP JUV-27-TS-03-001

Commodity Codes

• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services

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