Project Information

Bid Title

Event 3313 (IFB): - Microsoft Enterprise License Renewal - Addendum 1

Issuing Agency

City of Chicago Housing Authority

Location

Illinois

Published Date

Nov 25, 2025

Closing Date

Dec 8, 2025

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Event 3313 (IFB): - Microsoft Enterprise License Renewal

• Event 3313: (IFB) - Microsoft Enterprise Renewal
• Event 3313: (IFB) - Addendum 1
• Event 3313: Fee Proposal Form - Attachment A
• Event 3313: General Conditions for Purchase Orders - Attachment B
• Event 3313: Utilization-Plan - Attachment C
• Event 3313: Diversity Contract Requirements - Attachment D

Attachment Preview

INVITATION FOR BID (“IFB”)

The Chicago Housing Authority (hereinafter “the CHA” or “the Authority”) invites qualified firms/organizations

(“Bidder”) to submit sealed bids for the below described IFB.

IFB EVENT NO. 3313 (2025)

MICROSOFT ENTERPRISE LICENSE RENEWAL

RELEASE DATE: MONDAY NOVEMBER 17, 2025

BID OPEN DATE AND TIME: MONDAY, DECEMBER 8, 2025, at 11:00 AM CT

BID SUMMARY

Bidder’s Organization Name: __________________________________________

Contact Name: _______________________________________________

Address: ____________________________________________________

City/State/Zip: ________________________________________________

Phone Number: ______________________________________________

Fax Number: _________________________________________________

Bid in whole dollars only.

Bidder must bid on all items as required, or the Bid may be deemed non-responsive.

Proposals must be received electronically no later than the date and time listed in the solicitation.

__________________________________________________

(Bidder's Name)

__________________________________________________________

(Signature)

_______________________

___________________

(Date)

(Title)

Matthew Brewer

Operating Chairmen

www.thecha.org

Revised as of 09/08/2025, all others void

Sheila Johnson

Deputy Chief of Procurement

Table of Contents

KEY INFORMATION ................................................................................................................. BF/3

Bidder Contact with the CHA .............................................................................................. BF/3

Questions ............................................................................................................................. BF/3

Submission Information ...................................................................................................... BF/3

Submission Requirements .................................................................................................. BF/3

Addenda ............................................................................................................................... BF/3

SCOPE OF SERVICES ............................................................................................................. BF/4

FINANCIAL STATEMENT ........................................................................................................ BF/6

PREPARATION OF BIDS ......................................................................................................... BF/7

WITHDRAWAL OF BIDS .......................................................................................................... BF/7

FALSE STATEMENTS IN BIDS................................................................................................ BF/7

TAX ........................................................................................................................................... BF/7

MINIMUM WAGE REQUIREMENT ........................................................................................... BF/7

ECONOMIC DISCLOSURE STATEMENT ................................................................................ BF/7

TYPE OF CONTRACT .............................................................................................................. BF/8

TIME FOR PERFORMANCE..................................................................................................... BF/8

TERM OF CONTRACT ............................................................................................................. BF/8

PRE-AWARD MEETING ........................................................................................................... BF/8

AWARD .................................................................................................................................... BF/8

SINGLE/MULTIPLE AWARDS ................................................................................................. BF/8

COOPERATIVE PURCHASING................................................................................................ BF/8

PERFORMANCE AND PAYMENT BOND ................................................................................ BF/8

W-9 SUBMITTAL ...................................................................................................................... BF/9

AVAILABILITY OF FUNDS....................................................................................................... BF/9

CONTRACT DOCUMENTS....................................................................................................... BF/9

ONLINE CONTRACT COMPLIANCE SYSTEM........................................................................ BF/9

INSURANCE ........................................................................................................................... BF/10

ACKNOWLEDGEMENT OF BID DOCUMENTS AND INSTRUCTIONS ................................. BF/13

Attachments:

Attachment A……………………….......Fee Proposal Form

Attachment B…………………………...General Conditions for Purchase Orders

Attachment C…………………………...Utilization Plan

Attachment D…………………………...Chicago Housing Authority Contract Requirements

ITS IFB Event No. 3313 – Microsoft Enterprise License Renewal

BF/ 2

KEY INFORMATION

BIDDER’S GENERAL INFORMATION

1. BIDDER CONTACT WITH THE CHA: The Procurement Specialist identified below is the sole point of contact

regarding this solicitation from the date of issuance until the selection of the successful Bidder. CHA contact

information:

Frederica Juste, Procurement Specialist

Chicago Housing Authority

60 East Van Buren Street, 8th Floor

Chicago, Illinois 60605

Phone (312) 913-7648

Email: FJuste@thecha.org

1. PRE-BID MEETING: MONDAY, NOVEMBER 24, 2025, at 10:00 AM CT, CHA strongly encourages all

interested firms to attend the virtual Pre-Bid Meeting by visiting: https://msteams.link/MWSA

2. QUESTIONS: Must be submitted in writing to the Supplier Portal https://supplier.thecha.org no later than

1:00 PM CT on TUESDAY, NOVEMBER 25, 2025. Questions received about this solicitation after the

deadline above may not be answered. The Authority reserves the right, at its sole discretion, to respond to

questions received after the deadline.

3. BID DUE DATE, TIME & OPENING: MONDAY, DECEMBER 8, 2025, at 11:00 AM CT: Bidders may access

the virtual bid opening via: https://msteams.link/MXN3

No bids will be accepted after the date and time above, at which time all bids received will be publicly opened

and read aloud. Failure to submit bid documents in the required quantity and properly executed shall result in

the bid being deemed non-responsive and rejected by the CHA for further consideration.

4. ELECTRONIC SUBMISSION OF SEALED BIDS: Sealed bids may be submitted electronically via the CHA

Supplier Portal at: https://supplier.thecha.org. Electronic bid submissions are to be submitted once. Each

Submittal section of the electronically submitted bid shall be labeled and separated into a different file as

described in Section II. Instructions for Bidders. FACSIMILE AND E-MAIL TRANSMITTED BIDS WILL NOT

BE ACCEPTED.

There is no maximum file capacity size when uploading attachments in the Supplier Portal. If an error

message is received that states “Maximum size is 50” while uploading an attachment in the Supplier

Portal, that error message refers to the file naming size. The file name cannot be more than 50

characters.

5. ADDENDA: Any interpretations, corrections, or changes to the solicitation will be made by addenda issued

by the CHA. Any addenda issued will be provided to all prospective Bidders and posted on the CHA’s website

at: www.thecha.org. It is the responsibility of the Bidder to inquire of the issuance of any addenda. If the CHA

determines this solicitation should be modified, it will inform all prospective Bidders by distributing addenda to

this solicitation before the date for receipt of bids. The CHA reserves the right to issue addenda to correct,

modify and amend this Invitation for Bid. Bidders shall acknowledge receipt of all addenda in the Invitation

for Bid.

REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK

ITS IFB Event No. 3313 – Microsoft Enterprise License Renewal

BF/ 3

SCOPE OF SERVICES

The Chicago Housing Authority’s is seeking a Microsoft authorized reseller to provide Microsoft products,

support, and services available via the Microsoft Enterprise Agreement, Select Plus, and Premier/Unified

Support programs.

Enterprise Agreement #: 5535507

Enrollment #: 6180007

This support is intended to provide advanced assistance in cases where critical systems are at risk,

considering both IT infrastructure and application development perspectives. The reseller is required to supply

the products listed below for a three (3) year base term.

Additionally, the CHA may request other Microsoft-related products, licenses, subscriptions, or services as

needed during the contract term. These may include new releases, upgrades, add-ons, or solutions not

currently listed, provided they are available under the relevant Microsoft programs. Pricing for these additional

items will be negotiated in good faith and will follow the terms and conditions of this contract.

Part#

T2N-00005

AAD-34700

269-05704

3GU-00001

MQN-00002

7MS-00001

SEL-00001

HKL-00002

DDJ-00001

NYH-00001

VA1-00001

P3U-00001

EP2-24658-GOV

H04-00268

7JQ-00343

7NQ-00292

QEJ-00001

QEJ-00003

9EA-00278

9EM-00270

Product Description

Enterprise Products - Monthly Subscriptions

O365 G5 GCC SU O0365 G3 Per User

M365 G3 Unfied FSA GCC Sub Per User

Enterprise Products - License and Software Assurance

Office Professional Plus ALng SA

Additional Products - Monthly Subscriptions

Defender O365P1 GCC Sub Per User

Entra ID P2 GCC SU Entra ID P1 Per User

Planner & Project P3 GCC Sub Per User

Power Apps Premium GCC Sub Per User

Power BI Premium P1 GCC Sub

Power BI Pro GCC Sub Per User

Teams AC with Dial Out US/CA GCC Sub Add-on

(Bundled with Part# AAD-34700)

Teams Rooms Pro GCC Sub Per Device

Visio P2 GCC Sub Per User

M365 Copilot GCC Sub Add-on (NEW)

Additional Products - Licenses and Software Assurance

SharePoint Server ALng SA

SQL Server Enterprise Core ALng SA 2L

SQL Server Standard Core ALng SA 2L

Visual Studio Ent with GitHub ALng LSA

Visual Studio Ent with GitHub ALng SA

Win Server DC Core ALng SA 2L

Win Server Standard Core ALng SA 2L

Estimated Quantity

50

1500

350

1450

1500

60

4

1

50

1450

7

50

30

22

76

25

3

4

76

500

CHA reserves the right to adjust quantities over the life of the awarded contract term.

ITS IFB Event No. 3313 – Microsoft Enterprise License Renewal

BF/ 4

INSTRUCTIONS AND SUBMITTAL REQUIREMENTS FOR BIDDERS

The Bid Submittal must include the following documents:

• Fee Proposal Form

• Insurance Certificate(s)

• Contractor’s Affidavit

• Contract Compliance Certification

• Utilization Plan

• Letter of Intent for MBE/WBE/DBE and/or HUD Section 3 Subcontractors

• Representations Certifications and Other Statements of Bidders, HUD 5369-A Form

• General Conditions for Non-Construction Contracts, HUD 5370-C Form

• Certification of Payments to Influence Federal Transactions, HUD-50071 Form

• Economic Disclosure Statement

DOCUMENT FORMAT: These pages and other documents must be in the following form:

i. Enter Bidder’s name in the space provided on Page 1 of this IFB; and

ii. Submit ONE (1) ORIGINAL COPY of the “Bid Submittal” form comprising all pages (including the

Bidder’s completed BF pages for Sections VII and VIII). PLEASE NOTE: Each page in the

original copy shall bear an original (not photocopied) signature; and

iii. Submit ONE (1) ORIGINAL of all required MBE/WBE/DBE and HUD Section 3 documents; and

iv. Submit ONE (1) ORIGINAL of all other required bid documents; and

v. Acknowledge receipt of any addenda issued.

Failure to submit the documentation set forth above in Section II(A)(i)-(v) may result in the bid package being

deemed non-responsive and therefore ineligible for award.

BUSINESS LICENSE and PERMIT:

The successful Bidder(s) shall obtain and pay for all required permits (if applicable), certificates, and licenses for

the performance of the services specified herein. Bidders shall post all notices required by law, and shall comply

with all applicable laws, ordinances, and regulations which may affect their performance.

BID SECURITY: [X] Not Required

Each Bid must be accompanied by a Bid Bond in the amount of __N/A_____ of the total amount of the Bid

submitted or a certified check in the same amount, payable to the "Chicago Housing Authority", (the "CHA"). If

the Bid and Bid Security have not been received by the CHA prior to the time of the Bid opening, the Bid will not

be considered. Checks from unsuccessful Bidders will be returned as soon as practicable after the opening of

Bids.

REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK

ITS IFB Event No. 3313 – Microsoft Enterprise License Renewal

BF/ 5

Commodity Codes

• NAICS 511210Software Publishers
• NAICS 541519Other Computer Related Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.