Project Information

Bid Title

ONE TIME PURCHASE OF THREE (3) 2026 FORD F-250 DIESEL CREW CAB PICKUP TRUCKS

Issuing Agency

Philadelphia Gas Works (PGW)

Location

Pennsylvania

Published Date

Sep 18, 2025

Closing Date

Oct 9, 2025

Government Level

State & Local

Status

Closed

Ref. #

35756

Original Source

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Bid Documents

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Project Description

Number

35756

Title

ONE TIME PURCHASE OF THREE (3) 2026 FORD F-250 DIESEL CREW CAB PICKUP TRUCKS

Available Date

9/18/2025 2:00 PM

Clarification Deadline

10/2/2025 2:00 PM

Due Date

10/9/2025 2:00 PM

Contact Information

MICHAEL RICHMOND, BUYER I,

MICHAEL.RICHMOND@PGWORKS.COM

Bid Type

RFQ

Bill To

Appoinvoices@pgworks.com,
800 W. Montgomery Ave - Attn: Accounting,
Philadelphia , Philadelphia PA 19122 US

Ship To

North Operations Center,
5000 Summerdale Avenue,
Philadelphia, PA 19124 US

Description

PLEASE SUBMIT PRICING FOR A ONE TIME PURCHASE OF THREE (3) 2026 FORD F-250 DIESEL CREW CAB PICKUP TRUCKS PER ITEM DESCRIPTIONS.

***BIDS WILL BE DEEMED NON-RESPONSIVE IF BIDDERS: ***

-TAKE EXCEPTIONS TO PGW'S SPECIFICATIONS OR TERMS AND CONDITIONS

-FAIL TO PROVIDE PRICING ON ALL ITEMS

-FAIL TO PROVIDE LEAD TIME ON ALL ITEMS

ANY QUESTIONS OR REQUEST FOR CLARIFICATION REGARDING THIS RFQ AND THE ATTACHED DOCUMENTS MUST BE SUBMITTED VIA PGW.PROCUREWARE.COM NO LATER THAN 2:00PM EST ON THURSDAY, OCTOBER 2, 2025.

PLEASE REVIEW AND COMPLETE THIS BID PACKET NO LATER THAN 2:00 PM EST ON THURSDAY, OCTOBER 9, 2025.

***PLEASE NOTE THAT PGW IS ELIGIBLE TO PARTICIPATE IN COSTARS, NJPA, OMNIA PARTNERS, NASPO AND/OR STATE/CITY OF PHILADELPHIA CONTRACT PRICING.  PLEASE INCLUDE THE CONTRACT NUMBER ON YOUR RFQ IF APPLICABLE.

IF YOU ARE A CERTIFIED MINORITY, WOMAN, VETERAN, OR DISABLED OWNED BUSINESS, WHEN SUBMITTING YOUR BID RESPONSE, PLEASE BE SURE TO INCLUDE A COPY OF YOUR MOST CURRENT CERTIFICATION FOR VERIFICATION PURPOSES.

BIDDERS ARE REQUESTED TO QUOTE THE FOLLOWING:

PAYMENT TERMS: NET 30 DAYS, FREIGHT: PAID, F.O.B.: DESTINATION.

VENDOR MUST PROVIDE UPDATES ON DELIVERY DATES ONCE EVERY 30 DAYS.

ADDITIONAL NOTES:
(1) THE BASIS OF AWARD FOR THE SUCCESSFUL VENDOR SHALL RESULT IN ONE (1) PURCHASE ORDER TO THE TO THE LOWEST, RESPONSIVE, AND RESPONSIBLE VENDOR.
IF LOWEST BID PRICE IS EQUAL, THE FOLLOWING FACTORS WILL BE TAKEN INTO CONSIDERATION TO DETERMINE THE AWARD:
1.    LEAD-TIME
2.    BEST AND FINAL OFFER (BAFO)
(2) ANY BIDDER THAT HAS HAD A PURCHASE ORDER WITH PGW TERMINATED DURING THE PREVIOUS THREE (3) YEARS DUE TO BREACH OR DEFAULT MAY BE DEEMED NON-RESPONSIBLE AND NON-QUALIFIED FOR THIS RFQ.
(3)  THE SUCCESSFUL BIDDER MUST REMIT ALL INVOICES ELECTRONICALLY TO APPOINVOICES@PGWORKS.COM FOR ELECTRONIC PAYMENT.  FOR ASSISTANCE OR QUESTIONS REGARDING INVOICING, PLEASE CONTACT PGW ACCOUNTS PAYABLE AT 215-684-6980.
(4)  CONTRACTOR WILL BE BOUND BY PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS.  SUSPENSION OR DEBARMENT OF CONTRACTOR BY PGW PURSUANT TO PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS AND CONTRACTORS WILL BE CONSIDERED AS DEFAULT BY CONTRACTOR.

PROCUREWARE SITE NAVIGATION:
-“DESCRIPTION” TAB – Review RFQ requirements & note your intention to bid.
-”BID DOCUMENTS” TAB – Download Bid Documents & Terms & Conditions of Bidding
-“CLARIFICATIONS” TAB – Enter & review questions pertaining to the RFQ
- “RESPONSE” TAB:
QUESTIONS- Answer required questions & upload completed required documents.
PRICING – Review items list & enter bid pricing
-“CALENDAR” TAB – Review all events for RFQ

ANY QUESTIONS REGARDING THIS OPPORTUNITY MUST BE SUBMITTED NO LATER THAN

10/2/2025 2:00 PM

Commodity Codes

• NAICS 115310Support Activities for Forestry
• NAICS 484110General Freight Trucking, Local
• NAICS 811111General Automotive Repair
• NAICS 811118Other Automotive Mechanical and Electrical Repair and Maintenance
• NAICS 811198All Other Automotive Repair and Maintenance

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