Project Information

Bid Title

RFP Certified Contractor to facilitate woodstove replacement for Quinault Indian Nation

Issuing Agency

Quinault Indian Nation

Location

Washington

Published Date

Jun 23, 2026

Closing Date

Jun 29, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	RFP Certified Contractor to facilitate woodstove replacement for Quinault Indian Nation
Category:	Tribal Employment Rights Ordinance (TERO)
Status:	Open

Description: Contractor will aid project coordinators with technical components of a woodstoves changeout program which Quinault residents and tribal members will apply to. These components include inspection of existing systems, with recording and communication of identified deficiencies;  drafting illustrations of replacement systems and peripheral components; discussing the new setup with selected applicants and reaching an agreement on the installation plan; uninstallation of the old system and installation of the new; and communication with applicants and coordinators. SEE RELATED DOCUMENT BELOW Publication Date/Time: 6/23/2026 12:00 AM Closing Date/Time: 6/29/2026 4:00 PM Contact Person: Submission Method: Hand delivery, certified mail, or E-mail. ATTN: Cora Pope Quinault Indian Nation Contracts & Procurement Officer 1214 Aalis Drive Phone: 360-276-8215 Ext. 5035 bids@quinault.org Contract Officer for Questions: Cody Cook-Winscher Quinault Indian Nation Air Quality Program P.O. Box 189 Taholah, WA 98587 Phone: 360-276-8215, extension 7310 Email: cody.cook-winscher@quinault.org Late submissions will not be considered Related Documents: Contractor RFB for Woodstove Replacement Project - real Final Draft

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Quinault Air Quality Program

P.O. BOX 89 | Taholah, WA 98587

(360) 276-8215, ext. 7310

Request for Proposals (RFP) for Residential Woodstove Replacement Services

Project: Quinault Woodstoves Replacement Program

Due Date for Bid Submission: June 29, 2026, at 4:00 P.M. Pacific Daylight Time

Late submissions will not be considered

1. PURPOSE/OVERVIEW:

The Quinault Indian Nation Air Quality Program is seeking bids from qualified, licensed,

and insured contractors to help facilitate a community initiative to identify and replace

deficient or unsafe woodstoves used by Quinault community members. This project is

intended to improve indoor and outdoor air quality, increase energy efficiency, reduce

household heating costs, and support healthier living environments for Tribal members

and eligible residents. Funding is provided through an EPA Clean Air Act Section 105

grant-funded air quality improvement initiative, and may be subject to federal, state,

and Tribal requirements.

2. PROJECT DESCRIPTION:

It is expected that the selected contractor will complete the following work for the

selected applicants' woodstove replacement projects:

• Site visits to assess deficiencies in applicants' current systems

• Reaching consensus with the selected applicant of the new system's

installation setup and materials

• Providing the selected applicant with a basic illustration of their new system

& peripheral components, with dimensions

• Furnishing of all necessary labor and parts needed for the installation

• Full uninstallation of the old system to the extent necessary

• Installation of the new heating system and any necessary peripheral parts/

ducting/wiring/etc.

• System testing and commissioning

• Providing warranty information and aiding program coordinators in briefing

selected applicants on the functionality of their new system

• Contractors are expected to be able to facilitate the above deliverables for at

least residential woodstoves and pellet stoves systems. However, it is also

preferred that the contractor is able to offer installation services for electric

fireplaces, in addition to woodstove and pellet stove systems.

Page 1 of 8

3. SUBMISSION INSTRUCTIONS

Proposals must be received no later than:

06/29/2026, at 4:00 P.M. Pacific Daylight Time

Submission Method: Hand delivery, certified mail, or E-mail.

ATTN: Cora Pope

Quinault Indian Nation

Contracts & Procurement Officer

1214 Aalis Drive

Phone: 360-276-8215 Ext. 5035

bids@quinault.org

Contract Officer for Questions:

Cody Cook-Winscher

Quinault Indian Nation Air Quality Program

P.O. Box 189

Taholah, WA 98587

Phone: 360-276-8215, extension 7310

Email: cody.cook-winscher@quinault.org

Late submissions will not be considered.

4. CONTRACT TYPE:

This solicitation is for an Indefinite Quantity / Task Order Contract using an approved

Quinault Indian Nation Standardized Contract. The Air Quality Program cannot guarantee a

specific number of installations or contract value. Individual projects will be assigned

through work orders issued during the contract period based upon:

• Available funding

• Participant eligibility

• Site suitability

With our current funding, we anticipate at least five to seven installations. However, these

estimates are provided solely for planning purposes and do not constitute a guarantee of

work. The Nation reserves the right to increase, decrease, or discontinue assignments at its

discretion.

5. SERVICE AREA

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Work may occur throughout the Quinault Indian Reservation and surrounding service areas,

including but not limited to:

• Taholah

• Queets

• Amanda Park

• Moclips

• Pacific Beach

Other approved locations, within a maximum of 35 miles from the Quinault Indian Nation's

reservation.

6. CONTRACTOR QUALIFICATIONS

Proposers shall:

• Possess all required Washington State licenses and registrations and not be in suspended

status

• Maintain current liability insurance.

• Maintain workers compensation coverage.

• Have demonstrated experience inspecting residential woodstove systems.

• Have demonstrated experience installing woodstove and pellet stove systems

• Be capable of obtaining permits and inspections as required.

• Provide references from similar projects completed within the last five years.

• Preference may be given to contractors with experience working with Tribal

governments and rural communities.

• Preference may be given to contractors who also have demonstrated

experience installing electric fireplace systems.

7. GOVERNING LAW

The laws of QIN shall govern this RFB and associated processes and procedures. This RFB does

not constitute or include a waiver of QIN’s sovereign immunity.

8. PREVAILING WAGES

Contractor agrees to comply with all applicable laws, regulations, and policies of the United

States and the State of Washington or other jurisdiction which affect wages and job safety.

The Sponsor agrees when state prevailing wage laws (RCW 39.12) are applicable, to comply

with such laws, to pay the prevailing rate of wage to all workers, laborers, or mechanics

employed in the performance of any part of this contract, and to file a statement of intent to

pay prevailing wage with the Washington State Department of Labor and Industries as

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required by RCW 39.12.40. The Sponsor also agrees to comply with the provisions of the rules

and regulations of the Washington State Department of Labor and Industries.

9. NATION’S TRIBAL EMPLOYMENT (TERO)

The Quinault Nation’s Tribal Employment Right Ordinance (TERO) provides the Nation’s Indian

Preference policy that applies to this contract. Other TERO requirements include submission

of a Compliance Plan and payment of a fee prior to commencing work on the Quinault Indian

Reservation. Every Contractor with a Contract Sum of $10,000 or more, or more than one

contract in a 12-month period and the aggregate sum of those contracts is $10,000 or more,

shall pay a one-time fee of 1.75% of the total Contract Sum. Such fees shall be paid by the

Contractor. Contact Evelyne Kalama, (360) 276-8211, ext. 4805, or email

EKalama@quinault.org.

10. TAX EXEMPT

NOTE: BIDS shall not include Washington State and local sales tax on all items delivered to the

site on the Quinault Indian Reservation. Washington State B&O taxes do not apply to

construction charges performed within the boundaries of the Quinault Indian Reservation. All

other applicable taxes and fees may apply. BIDDERS ARE ADVISED TO REFER TO THE

WASHINGTON STATE DEPARTMENT OF REVENUE INDIAN TAX GUIDE AT:

http://dor.wa.gov/content/findtaxesandratees/retailsalestax/indians/indiantaxguide/default.

aspx

The undersigned certify that they have examined the location of the project, and read and

thoroughly understand the plans, specifications, and contract governing the work embraced

in this improvement or as much thereof can completed with the money available, in

accordance with the said plans, specifications, contract and the following schedule:

BIDDER agrees to perform all the work contained in the CONTRACT DOCUMENTS for the

following lump sum: NOTE: BIDS shall include all other applicable fees.

11. DEBARMENT

The successful contractor must certify that it is not a party listed on the government-wide

exclusions in the System for Award Management (SAM). Furthermore, successful contractor

shall not enter into contracts with parties listed on the government-wide exclusions in the

System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180

that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part

1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names of

parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared

ineligible under statutory or regulatory authority other than Executive Order 12549.

Page 4 of 8

12. BUILD AMERICA, BUY AMERICA

QIN funding for this project comes from federal sources, therefore federal requirements must

be followed. One of those requirements is the Build America, Buy America (BABA) provisions.

These provisions apply a domestic preference to the acquisition of goods and construction

materials for infrastructure projects. Thus, BABA requires that for all federal funding expended

for an "infrastructure project", "all of the iron, steel, manufactured products, and construction

materials used in the project" must be produced in the United States.

13. INSTRUCTIONS TO BIDDERS

This Request for Bid does not commit QIN to award a contract, to pay any costs incurred in

preparation of a response to this invitation or to procure or contract for services or supplies.

Bidders will not offer any gratuities, favors, or anything of monetary value to any employee,

officer, or agent of the Nation for purpose of influencing favorable disposition toward either

their proposal or any other proposal submitted as a result of this RFB. All proposals submitted

hereunder become the exclusive property of the Nation. The Nation reserves the right to

accept all or part of the bid, or to decline the whole bid.

The bidder shall provide the following information with their bid:

• Cover Letter. Bids must be signed by a person duly authorized to legally bind the Bidder

submitting the bid. The cover letter should include the company information, business

name (or DBA), physical address, contact person with phone number and email address.

• Qualifications - Description of experience and qualifications.

• References - Minimum of three professional references.

• Pricing - Provide per-unit pricing for:

o Costs of any woodstove, pellet stove, and electric fireplace options you

offer (equipment cost alone -- could be a brochure/ menu if prices are

listed.)

o Approximate total cost of labor for inspecting an existing

woodstove

o Approximate total cost of labor for replacing an existing woodstove

(ASSUMING NO MODIFICATIONS ARE NEEDED TO EXISTING

DUCTING FOR COMPATIBILITY WITH NEW STOVE)

o Additional labor rates

o Travel rates (if applicable)

• Project Schedule

o Estimated response times and project completion timelines.

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 238160Roofing Contractors
• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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