Project Information

Bid Title

TO PROVIDE TRUNKED RADIO SYSTEM

Issuing Agency

Erie County

Location

New York

Published Date

Feb 6, 2026

Closing Date

May 4, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Department	Title	Submission Deadline	Additional files
HOMELAND SECURITY & EMERGENCY SERVICES	TO PROVIDE TRUNKED RADIO SYSTEM	Monday, May 4, 2026	erie-county-infrastructure-rfp-2026-018vf-compliance-matrix.xlsx , erie-county-infrastructure-rfp-2026-018vf-cost-proposal-sheet.xlsx

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Erie County, NY

ERIE COUNTY

REQUEST FOR PROPOSAL (RFP)

TO PROVIDE TRUNKED RADIO SYSTEM

RFP#: 2026-018VF

February 5, 2026

DEPARTMENT OF HOMELAND SECURITY & EMERGENCY SERVICES

ERIE COUNTY PUBLIC SAFETY CAMPUS

45 ELM STREET

BUFFALO, NEW YORK 14203

COUNTY OF ERIE

REQUEST FOR PROPOSALS

Erie County, NY: Trunked Radio Network Infrastructure Requirements – February 2026

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Erie County, NY

1. Project Introduction.............................................................................................................................. 6

1.1 Project Objective........................................................................................................................... 6

1.1.1 Dispatch ................................................................................................................................ 6

1.1.2 Backhaul ................................................................................................................................ 7

2. General Provisions ................................................................................................................................ 7

2.1 Schedule of Events ......................................................................... Error! Bookmark not defined.

2.2 Oral Presentation ........................................................................................................................ 11

2.3 Submission Requirements .......................................................................................................... 12

2.4 Compliance Matrix Instructions.................................................................................................. 12

2.5 Definition of Terms ..................................................................................................................... 13

3. Respondent Experience ...................................................................................................................... 13

3.1 Team Experience and Qualifications........................................................................................... 13

3.2 Product and Subcontractor Working Experience ....................................................................... 14

4. General System and Contractor Requirements .................................................................................. 14

4.1 General Project Requirements.................................................................................................... 14

4.2 General Business Terms .............................................................................................................. 15

4.3 Project Management .................................................................................................................. 16

4.4 Kick Off ........................................................................................................................................ 17

4.5 Project Milestones and Acceptance............................................................................................ 17

4.6 Design Review Activities ............................................................................................................. 19

4.6.1 General Detailed Design Review Phase Requirements....................................................... 19

4.6.2 Facilities Suitability Assessment.......................................................................................... 20

4.6.3 Network Link Assessment ................................................................................................... 20

4.6.4 Electrical Power Evaluation................................................................................................. 20

4.6.5 Grounding and Lightening Protection Assessment And Design ......................................... 20

4.6.6 Antenna Support Structure Suitability and Design ............................................................. 21

4.6.7 RF Prevention Interference Certification ............................................................................ 21

4.7 Installation Planning and Site Preparation ................................................................................. 21

4.8 Documentation ........................................................................................................................... 22

4.8.1 General Documentation Requirements.............................................................................. 22

4.8.2 Maintenance Documentation and Manuals ....................................................................... 23

4.8.3 As-Built Documentation...................................................................................................... 24

4.9 Training ....................................................................................................................................... 25

Erie County, NY: Trunked Radio Network Infrastructure Requirements – February 2026

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Erie County, NY

5. ECTRN Technical Requirements .......................................................................................................... 27

5.1 Reliability Requirements ............................................................................................................. 27

5.2 Network Security ........................................................................................................................ 28

5.3 Sustainability and Lifecycle ......................................................................................................... 28

5.4 Standards Compliance ................................................................................................................ 29

5.5 Radio System Fixed Network Requirements............................................................................... 30

5.5.1 Radio Access Network Functional Requirements ............................................................... 30

5.5.2 Base Station Equipment Performance Specifications ......................................................... 31

5.5.3 Repeater Performance Specifications................................................................................. 32

5.5.4 Site Routers and Switches................................................................................................... 32

5.5.5 Simulcast Solution: Controllers, GPS, Signal Comparators, Audio Distribution.................. 32

5.5.6 Antenna Systems................................................................................................................. 33

5.5.7 Equipment Racks................................................................................................................. 33

5.6 Radio Site Equipment Installation............................................................................................... 33

5.6.1 General Installation Requirements ..................................................................................... 33

5.6.2 Equipment Installation........................................................................................................ 34

5.6.3 Transmission Lines and Antennas Installation .................................................................... 35

5.7 Other Infrastructure Requirements ............................................................................................ 36

5.7.1 Electrical Work .................................................................................................................... 36

5.7.2 Emergency Back-Up Generators and Automatic Transfer Switch (ATS) ............................. 36

5.8 Console Sub-System Requirements ............................................................................................ 38

5.8.1 Interface to Existing Consoles Via CSSI ............................................................................... 39

5.8.2 New/Replacement Consoles ............................................................................................... 39

New Dispatch Consoles Functions and User Interface ....................................................................... 40

New Dispatch Console Patching Requirements.................................................................................. 42

New Dispatch Console Availability...................................................................................................... 42

New Dispatch Console Training Requirements .................................................................................. 43

5.8.3 Remote Dispatch Capability ................................................................................................ 43

5.9 Backup Control Stations.............................................................................................................. 43

5.10 Optional Interfaces ..................................................................................................................... 45

5.10.1 IP Based Coverage Extension .............................................................................................. 45

5.10.2 Other Push To Talk Services Interface ................................................................................ 45

5.10.3 Push To Talk Over Broadband Service ................................................................................ 45

Erie County, NY: Trunked Radio Network Infrastructure Requirements – February 2026

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Erie County, NY

6. Radio Coverage Requirements............................................................................................................ 46

6.1 Bounded Area Coverage ............................................................................................................. 46

7. Backhaul System Requirements.......................................................................................................... 48

7.1 Multi-Protocol Label Switching (MPLS) / Routing....................................................................... 48

8. Network Management System (NMS) ................................................................................................ 49

8.1 General Network Management System Requirements .............................................................. 49

8.2 NMS Voice System Requirements............................................................................................... 50

8.3 Fault Monitoring, Diagnostics and Alarm Management Requirements ..................................... 50

8.4 Contact Closures and SNMP Alarms ........................................................................................... 52

9. Other Systems ..................................................................................................................................... 52

9.1 Recording .................................................................................................................................... 52

10. Acceptance Testing ............................................................................................................................. 53

10.1 General System Acceptance Testing........................................................................................... 53

10.2 Factory Testing and Staging ........................................................................................................ 54

10.3 Installation and Baseline Testing ................................................................................................ 54

10.4 Functional Acceptance Testing ................................................................................................... 55

10.5 Coverage Acceptance Testing ..................................................................................................... 56

10.6 Specific Building Testing.............................................................................................................. 58

10.7 Testing Punch Lists ...................................................................................................................... 58

11. System Transition and Cutover ........................................................................................................... 58

12. Decommissioning and Removal of Equipment ................................................................................... 59

13. Warranty and On-Going Maintenance Support.................................................................................. 59

13.1 Warranty Period and Support Criteria ........................................................................................ 59

13.2 General Maintenance and Support Requirements ..................................................................... 60

13.3 Software and Firmware Support................................................................................................. 61

13.4 System Monitoring and Dispatch Service ................................................................................... 62

13.4.1 System Monitoring Requirements ...................................................................................... 62

13.4.2 Technical and On-Call Support Service ............................................................................... 62

13.4.3 Severity Levels and Response Times................................................................................... 62

13.5 System and Field Maintenance Requirements ........................................................................... 64

13.6 Spare Equipment......................................................................................................................... 65

14. Technical Response/Work Plan Description Instructions ................................................................... 65

14.1 ECTRN Overview ......................................................................................................................... 65

Erie County, NY: Trunked Radio Network Infrastructure Requirements – February 2026

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Erie County, NY

14.2 ECTRN Lifecycle and Sustainability ............................................................................................. 66

14.3 Radio System Overview .............................................................................................................. 66

14.4 Console Sub-System.................................................................................................................... 68

14.5 Reliability and Security................................................................................................................ 68

14.6 RFRS Coverage Description ......................................................................................................... 68

14.7 Network Management System (NMS) ........................................................................................ 69

14.8 Backup Control Stations.............................................................................................................. 70

14.9 Factory Testing/Staging and Delivery of the ECTRN ................................................................... 70

14.10 Coverage Performance Acceptance Test Plan ........................................................................ 70

14.11 Functional and Baseline Acceptance Test Plans ..................................................................... 70

14.12 System Transition and Cutover Methodology ........................................................................ 70

14.13 Training Program Overview .................................................................................................... 71

14.14 Test and Spare Equipment ...................................................................................................... 71

14.15 Project Management and Staffing .......................................................................................... 71

14.16 County and Other Client Agency Responsibilities................................................................... 72

14.17 Project Schedule ..................................................................................................................... 72

14.18 Detailed Final System Design .................................................................................................. 73

14.19 Radio System Installation and Implementation...................................................................... 73

14.20 Warranty and Ongoing Support Services................................................................................ 73

14.21 Value Add Products and Services............................................................................................ 74

15. County Simulcast Cell Capacity Expansion Options ............................................................................ 74

15.1 General Requirements ................................................................................................................ 74

16. Cost Proposal ...................................................................................................................................... 74

16.1 Cost Proposal Table..................................................................................................................... 74

16.2 Milestone Payment Percentages ................................................................................................ 74

17. Exhibits and Appendices ..................................................................................................................... 74

Erie County, NY: Trunked Radio Network Infrastructure Requirements – February 2026

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Commodity Codes

• NAICS 334220Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing
• NAICS 334290Other Communications Equipment Manufacturing
• NAICS 811213Communication Equipment Repair and Maintenance

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