Project Information

Bid Title

RFQ: 2026 Mowing Maintenance

Issuing Agency

The Port Hamilto County

Location

Ohio

Published Date

Feb 17, 2026

Closing Date

Mar 11, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Request for Qualifications: 2026 Mowing MaintenanceDue Date: March 11, 2026

The Landbank is looking for qualified contractors to complete lawn maintenance on owned properties (those with and without a structure). The Landbank will award annual contracts to multiple contractors and will distribute the work based on geographic area, contractor capacity, or in any manner that best accomplishes the work. Contracts are to be for two years, with the option to extend for additional one-year periods, if so desired by both parties. A contract for services does not guarantee that the contractor will receive a specific amount of work.

The Landbank expects each contractor to understand its mission, its Policies & Procedures, including its Purchasing Policy, and its likely inventory. The Landbank owns these properties in order to help facilitate nuisance abatement needs and to ultimately place the property back into private ownership and back on the tax rolls.

Cincinnati regional companies with demonstrated experience and capacity in lawn maintenance are invited to respond to this request. The Landbank encourages participation from small and emerging contractors. After the deadline, the Landbank will review all submissions and select a group of qualified lawn maintenance contractors. The Landbank reserves the right to rescind and republish this request without award if no companies are deemed responsive.

BID LISTS

Properties are broken up into Lists by geographical area or special program for the ease of bidding, please take note that some areas have many sites while some may only have a few. Each site and List as a whole should be quoted with your best price, and each List will be awarded to a single contractor. You may bid on as many or as few of the Lists as you choose.

PROPOSAL REQUIREMENTS

Please provide the following in the proposal:

1. Completed Bid Cover Sheet [Included in the full RFQ Document linked below]
2. Completed Bid Sheets
3. An updated Contractor Pre-Qualification Form [Included in the full RFQ Document linked below], including documentation of required insurance and worker’s compensation coverage (if not already on file).

MOWING MAINTENANCE REQUEST FOR QUALIFICATIONS DUE:

March 11th, 2026

Drop Off, Mail or Email: Landbank’s Main Office

221 East Fourth Street, Suite 200

Cincinnati, Ohio 45202

abancroft@cincinnatiport.org

Download the full RFQ Here (WORD DOCUMENT VERSION)

Download the full RFQ Here (PDF VERSION)

Download the Bid List Spreadsheet

Access All Bid Lists and Map

Attachment Preview

MOWING MAINTENANCE REQUEST FOR QUALIFICATIONS DUE:

March 11th, 2026

Drop Off, Mail or Email: Landbank’s Main Office

221 East Fourth Street, Suite 200

Cincinnati, Ohio 45202

abancroft@cincinnatiport.org

Mission Statement

The mission of the Hamilton County Land Reutilization Corporation (HCLRC or Landbank)

is to return vacant properties to productive use through the tools statutorily provided to the

HCLRC and by leveraging the resources of HCLRC’s executive arm, The Port. In cooperation

with our governmental and non-governmental partners and as a result of our relationships

with private developers, the HCLRC will focus on providing diverse commercial and

residential opportunities through catalytic investment in neighborhoods. These

investments will lead to improved community quality of life, blight, and nuisance

abatement, stabilization, revitalization, increased property values and will return

unproductive properties to contributing, tax-paying status.

The Landbank is looking for qualified contractors to complete lawn maintenance on owned

properties (those with and without a structure). The Landbank will award annual contracts

to multiple contractors and will distribute the work based on geographic area, contractor

capacity, or in any manner that best accomplishes the work. Contracts are to be for two

years, with the option to extend for additional one-year periods, if so desired by both

parties. A contract for services does not guarantee that the contractor will receive a

specific amount of work.

The Landbank expects each contractor to understand its mission, its Policies &

Procedures, including its Purchasing Policy, and its likely inventory. The Landbank owns

these properties in order to help facilitate nuisance abatement needs and to ultimately

place the property back into private ownership and back on the tax rolls.

Cincinnati regional companies with demonstrated experience and capacity in lawn

maintenance are invited to respond to this request. The Landbank encourages

participation from small and emerging contractors. After the deadline, the Landbank will

review all submissions and select a group of qualified lawn maintenance contractors. The

Landbank reserves the right to rescind and republish this request without award if no

companies are deemed responsive.

BID LISTS

Properties are broken up into Lists by geographical area or special program for the ease of

bidding, please take note that some areas have many sites while some may only have a

few. Each site and List as a whole should be quoted with your best price, and each List will

be awarded to a single contractor. You may bid on as many or as few of the Lists as you

choose.

PROPOSAL REQUIREMENTS

Please provide the following in the proposal:

1. Completed Bid Cover Sheet [Attached to this Request]

2. Completed Bid Sheets

3. An updated Contractor Pre-Qualification Form [Attached to this Request], including

documentation of required insurance and worker’s compensation coverage (if not

already on file).

Scope of Work: GENERAL MOWING

General Maintenance

1. Complete Mowing

o Each site must be mowed in its entirety, including front, sides, back, and tree

lawn, to a uniform height of 2–2.5 inches.

o Grass must be cut to the property line, including fence lines, alleys, and

easements, unless otherwise directed by the Landbank.

2. Trimming and Edging

o All fences, sidewalks, building lines, poles, signs, and other objects within

property lines must be trimmed.

o Alleyways and back-of-lot boundaries must be included in trimming work.

3. Weed Control

o Weeds in cracks of sidewalks, driveways, curbs, and along building

foundations must be sprayed and/or removed.

4. Blowing and Cleanup

o All hard surfaces (sidewalks, driveways, curbs, and street-side sidewalks)

must be blown clear of clippings and debris.

o No clippings or litter shall remain on sidewalks, streets, or adjacent parcels.

5. Litter and Debris Removal

o Contractors must pick up and dispose of all litter, debris, and branches

before mowing.

o Mowing over trash is strictly prohibited.

o If debris is too large to remove safely, the contractor must immediately notify

the Landbank.

Photo Documentation

6. Before and After Photos (Mandatory)

o Each lot must have before and after photos uploaded into the Slate/Tolemi

system within 24 hours of completion.

o Photos must include the following, every cycle:

 Frontage photo: Entire lot, curb to rear boundary (taken from across

the street).

 Side boundary photos: Left and right property lines, showing lot

edges and neighboring property.

 Rear boundary photo: Rear fence line or edge of property.

 Close-up photos (as needed): Any unusual site conditions (dumping,

overgrowth, structures, hazards).

o Photos must be clear, unobstructed, and time/date stamped. Photos taken

during mowing (not before/after) are unacceptable.

Scheduling and Frequency

7. Seasonal Start/End

o Mowing season will typically begin in Mid-April and no later than May 14th.

Landbank will notify contractor when mowing commences.

8. Cycle Requirements

o Early Season: Every 10 days.

o Late Season: Every 14 days.

o Adjustments (due to drought, weather, or special conditions) will be

determined by the Landbank.

9. Site Additions/Removals

o Properties may be added or removed throughout the contract.

o New sites must be surveyed within 48 hours of assignment and

mowed/trimmed as needed.

o Pricing for new sites will align with comparable contracted sites.

Reporting & Communication

10. Abnormal Conditions

o Contractors must report immediately when:

 Illegal dumping prevents mowing

 A building is unsecured or damaged

 Hazardous materials or unsafe conditions exist

 Unusual site issues (blocked access, flooding, etc.) are found

11. Structures on Site

o If a site contains a structure, contractor must inspect perimeter and report

any openings, damage, or hazards.

12. Communication Standards

o Contractor must maintain ongoing communication with designated

Landbank staff and respond to inquiries within 24 hours.

13. Agreement Requirements

o Signing of the Landbank Master Service Agreement is required prior to work.

Disqualification for Performance

Contractors may be excluded from future work, subject to termination, and/or liable for

costs if any of the following occur:

• Failure to complete mowing within assigned cycle timeline

• Failure to mow all portions of the property, including tree lawn, backyards, and

property lines

• Failure to provide proper before and after photos (including required angles and

clarity)

• Failure to notify Landbank when conditions prevent mowing (debris, dumping,

access issues)

• Invoicing of properties not serviced or not assigned

• Leaving clippings, debris, or trash on sidewalks, streets, or neighboring properties

Commodity Codes

• NAICS 561730Landscaping Services

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