Project Information

Bid Title

Workplace Risk Mitigation and Workers’ Compensation Evaluation and Audit

Issuing Agency

City of Milpitas

Location

California

Published Date

Sep 23, 2025

Closing Date

Oct 15, 2025

Government Level

State & Local

Status

Closed

Ref. #

26-104

Original Source

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Bid Documents

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Project Description

Project ID: 26-104

Title: Workplace Risk Mitigation and Workers’ Compensation Evaluation and Audit

Addenda: 0

Release Date: 9/23/2025

Due Date: 10/15/2025

Post Information

Posted At:Tue, Sep 23, 2025 4:45 PMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

The City of Milpitas currently manages a workers’ compensation program through Sedgwick and excess workers’ compensation insurance through Midwest for more than 450 fulltime and approximately 100 parttime employees. The workers’ compensation program currently has about 120 active workers’ compensation cases equaling more than $2 million in annual expenses.

The risk management function is part of the Finance Department, and the City is a member of the PLAN JPA consortium. The Human Resource Department oversees the workers’ compensation program and is the lead department for compliance with California Labor Code and Cal/OSHA. The City is seeking a vendor (or vendors) to perform a workers’ compensation audit to identify and make recommendations on cost-savings/containment strategies, operational improvements, and risk mitigation.

Background

The City currently faces a structural budget deficit where costs are outpacing revenues in future years. In order to solve this, the City is taking a multi-pronged approach which includes cost-savings and cost-containment strategies. This body of work will inform this effort as well.

Timeline

Release Project Date:

September 23, 2025

Question Submission Deadline:

October 1, 2025, 12:00pm

Response Submission Deadline:

October 15, 2025, 12:00pm

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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