Project Information

Bid Title

Professional Management and Operational Services for Lafayette Park House Request for Proposals

Issuing Agency

City of St. Louis

Location

Missouri

Published Date

Feb 23, 2026

Closing Date

Mar 23, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Professional Management and Operational Services for Lafayette Park House Request for Proposals

Sponsor: Division of Parks

Procurement Type: Request for Proposals  and or Qualifications

Starting Date: 02-23-2026

Closing Date: 03-23-2026

Closing Time: 04:30 PM

Summary

The City of St. Louis Department of Parks, Recreation and Forestry seeks proposals for a Professional Management and Operational Services Agreement for the Lafayette Park House.

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REQUEST FOR PROPOSALS

FOR

PROFESSIONAL MANAGEMENT AND

OPERATIONAL SERVICES FOR LAFAYETTE

PARK HOUSE

RFP OPENING DATE: February 23, 2026

RFP CLOSING DATE: March 23, 2026

City of St. Louis

Department of Parks, Recreation and Forestry

5600 Clayton Ave in Forest Park

St. Louis, MO 63110

Phone: 314-289-5310

Fax: 314-535-3901

Note: If this RFP was downloaded from the City of St. Louis Procurement Website each applicant must provide contact information

to the RFP contact person in order to be notified of any changes in this RFP document.

1

TABLE OF CONTENTS

ESTIMATED SCHEDULE (SUBJECT TO CHANGE): ......................................................... 3

I. Purpose and Intent..................................................................................................................... 3

II. Contact Person & Questions.................................................................................................... 4

III. Submission & Deadline..................................................................................................... 5

IV. Related Components............................................................................................................... 5

V. Scope of Services & Objectives............................................................................................... 6

VI. Method of Compensation ................................................................................................. 6

VII. Required Proposal Contents............................................................................................ 7

VIII. Proposal Evaluation.......................................................................................................... 7

IX. Standard Contract Terms.................................................................................................... 8

A. Recordkeeping & Audits............................................................................................ 8

B. Non-Discrimination Policy .......................................................................................... 9

C. Public Records Law ................................................................................................... 9

D. Unauthorized Aliens Affidavit..................................................................................... 9

E. Anti-Discrimination Against Israel Act .................................................................... 10

F. Independent Contractor............................................................................................ 10

G. Indemnification .......................................................................................................... 10

H. Insurance..................................................................................................................... 11

I. Living Wage................................................................................................................. 17

J. Service Contract Prevailing Wage .......................................................................... 17

K. Subject to Appropriation of Funds ......................................................................... 12

L. Prohibition on Limitation of Liability Clauses ...................................................... 12

M. Termination................................................................................................................ 12

N. City Data Offshore Use and Storage ....................................................................... 13

O. Prohibition of Clickwraps and End User License Agreements…………………... 13

X. Governing Law and Venue .................................................................................................. 14

Appendix I....................................................................................................................... 15

Appendix II……………………………………………………………………………. 16

2

ESTIMATED SCHEDULE (SUBJECT TO CHANGE):

Date

Activity/Time

February 23, 2026

Request for Proposal (RFP) Released

March 12, 2026

Deadline for Respondent’s Pre-Application Questions

March 23, 2026

Due Date of Proposals- 4:30 PM (CT) NO EXCEPTIONS

TBD

Selection by Selection Committee

TBD

Notification of Award

April 1, 2026

Tentative Contract Start Date

March 31, 2031

Proposed Contract End Date

I. Purpose and Intent

The City of St. Louis Department of Parks, Recreation and Forestry (“PR&F”) seeks proposals

for a Professional Management and Operational Services Agreement for the Lafayette Park

House.

The purpose of this RFP is to promote and ensure the fairest, most efficient means to obtain the

benefits of the most qualified, responsive and responsible proposal. Hereinafter, organizations

interested in submitting a proposal in response to this RFP shall be referred to as “Respondents.”

Issuing an RFP does not obligate the City of St. Louis to award a contract to any provider, nor is

the City of St. Louis or any of its employees or agents liable for any loss, costs, damage, or liability

of whatever nature incurred by the organizations in the preparation of proposals. Nothing in this

RFP nor in any proposal in response to this RFP is intended to be, nor should anything be construed,

as an offer of engagement, nor shall the selection of a Respondent be construed as an offer of

engagement unless and until a contract is fully negotiated and fully executed by all parties. The

City retains the right to award parts of the contract to several Respondents, not to select any

Respondent, and/or to re-solicit proposals.

The City reserves the right to reject any and all proposals submitted and to waive any and/or all

non-material irregularities pertaining to the submission of the proposal. Additionally, any and all

RFP project elements, requirements, and schedules are subject to change and modification. The

City also reserves the right to modify, suspend, or terminate at its sole discretion any and all

aspect(s) of the RFP process to obtain further information from any and all Respondents, and to

3

waive any defects as to form or content of the RFP or any responses by any organization. Any

such modification, clarification, or revision will be by addendum. All RFP addenda will be issued

on the City website. To access addenda, Respondents must locate “RFP for the Professional

Management and Operational Services for the Lafayette Park House” at the following address:

https://www.stlouis-mo.gov/government/procurement.cfm. It is the sole responsibility of

Respondents to be knowledgeable of all addenda related to this RFP. This RFP may be canceled at

any time and any and all proposals may be rejected, in whole or in part, when the Department of

PR&F determines it is in the best interest of the City and /or the Department of PR&F. All submitted

materials will become the property of the City and will not be returned. At the discretion of the

City, any submitted documents may become open public records at any time during the selection

process. Any such documents shall become open public records at the conclusion of the selection

process. Proposals and communications exchanged in response to this RFP should be assumed to

be subject to public disclosure. By submitting a response to this RFP, each Respondent

acknowledges having read this RFP in its entirety and agrees to all terms and conditions set out in

this RFP.

Respondents may submit amended proposals before the deadline for receipt. Such amended

proposals must be complete replacements for a previous submission and must be clearly identified

as such in the transmittal letter. The Department of PR&F will not merge, collate, or assemble the

Respondent’s materials. Respondents are permitted to withdraw their submissions at any time prior

to the deadline for receipt. Respondents must submit a written withdrawal request signed by the

Respondent’s duly Authorized Representative(s) addressed to the Department of PR&F.

II. Contact Person & Questions

If any prospective Respondent is in doubt as to the meaning of any part of this RFP, the Respondent

may, by e-mail, submit to the Director of Parks, Recreation & Forestry a written request for an

interpretation no later than March 12, 2026 by 4:30 p.m.

Questions should be directed to:

Greg Hayes Director of Parks, Recreation & Forestry

hayesga@stlouis-mo.gov

No contact with other City employees regarding this RFP is permitted. Unauthorized contact

regarding this RFP may result in disqualification or rejection of a proposal.

Questions must be submitted no later than March 12, 2026 by 4:30pm. The Department of PR&F

will maintain a list of all requesting copies of the RFP and will ensure that copies of all questions

and responses shall be made available in writing to each organization on such list, when requested.

Answers to all questions will also be publicly posted March 16, 2026 at https://www.stlouis-

mo.gov/government/procurement.cfm.

Questions should be asked in consecutive order, from beginning to end, following the organization

of this RFP. Each question should begin by referencing the RFP page number and section number

to which it relates. Short procedural inquiries may be accepted by telephone; however, oral

explanations or instructions given over the telephone shall not be binding upon the Department of

PR&F. Respondents should not otherwise contact the Department of PR&F directly, in person, by

telephone, facsimile, or by e-mail, concerning this RFP.

4

Contact with the Department of PR&F after the submission of proposals is limited to status

inquiries only and such inquiries are only to be directed to the above-named individual. Any further

contact or information about the RFP to the Department of PR&F or any of its employees or any

Selection Committee Members will be considered an impermissible supplementation of the

Respondent’s proposal.

III. Submission & Deadline

In order for the Department of Parks, Recreation & Forestry to consider proposals, Respondent’s

submission must be received by:

Date: March 23, 2026

Time: 4:30 P.M. CT

Department of Parks, Recreation and Forestry

(PR&F) 5600 Clayton Ave

St. Louis MO 63110

Proposals received after this deadline will not be accepted.

The RFP must be labeled on the outside of the package to clearly indicate that it is in response to

the RFP FOR PROFESSIONAL MANAGEMENT AND OPERATIONAL SERVICES FOR

LAFAYETTE PARK HOUSE. Each Respondent must submit one (1) sealed, complete, original

proposal and six (6) sealed, full, complete and exact copies of the original. Proposals must utilize

8.5 x 11-inch paper, use standard 12-point font, have 1.5-2.0 spacing, and contain a Table of

Contents. A digital copy may also be sent to hinek@stlouis-mo.gov. It is suggested that the

Respondent make and retain a copy of its proposal.

Introduction

The City of St. Louis Department of Parks, Recreation & Forestry (PR&F) is seeking any and all

qualified organizations to enter into a Professional Management and Operational Services

Agreement to manage all aspects and operations of Lafayette Park House in the City of St. Louis.

IV. Related Components

The proposal must contain the following:

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Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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