Project Information

Bid Title

Server and Storage Update

Issuing Agency

Springfield Mass Transit District

Location

Illinois

Published Date

Dec 15, 2025

Closing Date

Jan 15, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

2026-04 Server and Storage Update

Attachment Preview

Date:

To:

Subject:

December 15, 2025

Potential Bidder

Springfield Mass Transit District Server and Storage Update

To Whom It May Concern:

Springfield Mass Transit District (the “District”) is requesting quotes for the supply of two (2)

complete rackmount servers and storage per the minimum specifications listed in this

Request for Quotes (RFQ). All quotes are due no later than Thursday, January 15, 2026 by

2:00 PM CST. All official correspondence regarding this RFQ shall be transmitted to and from

the District’s Grants and Procurement Manager, Hadley Markiewicz, in writing at

purchasing@smtd.org.

All necessary information is attached as follows:

Section 1: General Information

Section 2: Scope of Work

Appendix A: Terms and Conditions

Appendix B: Quote Form

Sincerely,

Hadley Markiewicz

Grants and Procurement Manager

SECTION 1: GENERAL INFORMATION

1.0 Procurement Schedule

The following timeline has been established for this RFQ:

DATE

December 15, 2025

January 15, 2026

2:00 PM CST

January 27, 2026

TASK

Request for Quotes issued

Quotes due

Notice to Proceed issued

2.0 Required Submission Content

2.1 The Respondent shall submit one (1) original quote with the best and final price for the

equipment using Appendix B.

2.2 Quotes shall include detailed specifications for all equipment, as well as a drawing showing

the servers, storage, etc., noting all recommended connections between those components.

2.3 Quotes shall be submitted electronically to bids@smtd.org.

3.0 Evaluation and Award

The award of a firm, fixed-price contract shall be made to the lowest responsive and responsible

Respondent as defined below.

3.1 Responsive. Bidders who comply with all material aspects of the solicitation are considered

responsive. Use Attachment A for guidance on this requirement.

3.2 Responsible. A Bidder must be prepared to prove to the District’s satisfaction that it has the

integrity, skill, and experience to faithfully perform the Agreement’s conditions with the

necessary facilities and financial resources to perform the services in a satisfactory manner

and within the time specified.

At a minimum, Bidders are expected to:

• Refrain from knowingly undertaking collaboration or representation that will create

a conflict with the District.

• Have sufficient financial resources and capability to finance the proposed projects.

• Comply with the proposed performance schedule, taking into consideration all

existing business commitments.

• Exhibit satisfactory performance and integrity on similar, past projects.

• Be considered eligible and otherwise qualified to receive an award under applicable

laws and regulations.

4.0 Contract Term

Hardware maintenance and support shall begin upon successful installation and continue for a

period of five (5) years. The District may choose to continue the hardware maintenance and support

for two (2) optional one (1) year contracts.

5.0 Method of Payment

An itemized invoice shall be provided to the District at finance@smtd.org upon delivery of the

equipment. The invoice shall include a copy of the vendor’s current W9 form and a completed ACH

form. The District shall remit payment within thirty (30) days of approving the invoice.

Page 2 of 15

SECTION 2: SCOPE OF WORK

Bid Specifications:

Following are the minimum specifications for Qty. 2 Rack Mount Servers for Virtualization with All

Flash Storage Array, Rack, KVM and PDU.

Rack Mount Servers (Qty. 2) Business Class Servers Optimized for Virtualization

1 Server Chassis

2 CPU 2 Sockets

3 Memory

4 Boot Drive

5 Onboard Network Adapter

6 PCIe Adapter

1U 10X2.5" Server Chassis

2 x Xeon Gold 6526Y 16C 195W 2.8GHz Processor

512 GB RAM in balanced configuration (8 x 64 GB DIMMs)

2 x M.2 480GB SSDs for hypervisor boot drive

Broadcom 57416 10GBASE-T 2-port OCP Ethernet Adapter

2 x Broadcom 57416 10GBASE-T 2-Port PCIe Ethernet

Adapter

7 Adapter for storage subsystem 32Gb 2-port PCIe Fibre Channel Adapter

8 Power Supply

Redundant power supplies 750W 230V/115V (Dual

Redundant Hot Swap Power Supplies)

9 Power Cables

Connect to PDU in Server Rack

10 Keyboard, Mouse, and Monitor Attached to Rack KVM

11 Remote Management Card

1) Support for remote media.

2) Automatic collection of and forwarding to vendor support

of OS logs and system health metrics.

3) Integration with VMWare vCenter to enable inventory,

performance monitoring and hardware firmware updates

using vSphere Update Manager

4) Automatic survey and download of relevant hardware

firmware updates.

12 PCIe Slots

3 slots minimum

13 Support

Five years 24/7, 4 hour on-site response support with ability

to keep your drive (see support requirements in services

section).

All Flash Storage Array (Qty. 1)

1 Storage Controller

2U24 Chassis with Dual Controller 32GB cache

2 Connectivity

Dual 4-port 32 Gb Fiber Channel host attach adapters with

32Gb FC SFP+ Transceivers

3 Hard Drives & Capacity

Approx. 15 TiB usable of all-flash storage, physical SAS SSD

capacity after drive spare and RAID overhead. 13 x 1.92TB

1DWD 2.5" SSD

4 Cables

5 Power Supply

4 x 3m LC-LC OM3 MMF Cable

Redundant power supplies

Page 3 of 15

6 Software to support

7 Operating Systems Supported

8 RAID Levels

9 Expansion

10 Monitoring

11 Support

12 Notification

1) Thin Provisioning

2) Space efficient snapshots

3) Non-disruptive capacity expansion

4) Non-disruptive volume expansion

5) Data Compression selectable on per volume basis

6) Ability to address up to 1.3PB of capacity

7) Option to later add automatic tiering between flash and

NLSAS drives should the need for another class of storage

arise

VMware ESXi 8.0 or whatever is current at time of Bid

RAID 5,6,10

allow resizing of volumes and array capacity without

downtime

Ability to monitor enclosure for errors

Five years 24/7, 4 hour on-site response support with

ability to keep your drive (see support requirements in

services section).

SNMP, Email

Rack, KVM, KMM Specifications

• 42 U Rack with Doors

• 8 port KVM switch with server interface pods for servers bid

• Rack mountable Keyboard, Monitor, Mouse KMM with cables necessary for connection.

• Two 208V, OU Basic Rackmount PDUs

• Blanking Panels

• Package includes leveling feet, side panels, rack casters and any hardware needed to mount

equipment.

• Integrated cable management. (Cable Management Guides)

• Ability to mount any standard rack equipment.

• Ability to mount 0 U Power Distribution Units for enclosed equipment.

• Remote Management with Telnet or SSH

• Input Device Keyboard, Touchpad

• 83 Key Keyboard Layout with full 101 Key functionality

• Touchpad Integrated Mouse Buttons 2 Mouse Buttons Input Device

• 17 in. Monitor

• Interfaces to supplied KVM switch.

PDU Specifications

Quantity = 2 PDU’s

• Zero U Rack Mountable Power Distribution Strip.

• 208V

• Surge Suppression Included

• NEMA L6-30 Lock

Page 4 of 15

APPENDIX A: TERMS AND CONDITIONS

1.0

District’s Rights and Options

The District reserves the right, at the District’s own discretion, to take an action affecting this solicitation, this solicitation

process, or the services or facilities related to this solicitation, that would be in the best interests of the District including,

but not limited to the following:

1.1

Postponement and Amendment. The District reserves the right to revise or amend any part of this RFQ prior to

the date and time of proposal delivery. Such revisions and amendments, if any, shall be issued through addenda

to this IFB.

If the revisions or addenda require changes in requested information or the format for submission, then the

established date for submission contained in this IFB may be postponed by such number of days as, in the

District’s opinion, shall enable Respondents adequate time to revise their Bid.

Addenda and/or amendments to the IFB, after receipt of the Bids, shall be offered only to those Respondents

who qualify by having submitted a Bid by the date and time required for submittal.

1.2

Rejection of Submission. The District reserves the right to accept any submission, or any part thereof, or to reject

any and all submissions. Acceptance of any submission is subject to concurrence by the Illinois Department of

Transportation and the US Department of Transportation.

1.3

Single Submission Response. Upon receiving a single submission, the District will review the process to determine

if competition was adequate (this will include a review of the specifications for undue restrictiveness). If the

competition can be determined to be adequate, then FTA’s competition requirements will be fulfilled, and the

contract will qualify as valid.

1.4

Lack of Funds. If expected or actual funding is withdrawn, reduced, or limited in any way prior to the completion

of this Contract or in any amendment hereto, the District may, upon written notice, terminate this Contract in

whole or in part. Such termination shall be in accordance with the District’s rights to terminate for convenience

or default.

2.0

Submission Mistakes or Withdrawal

An interested Bidder who seeks to rescind its Bid or correct an error in its Bid may do so prior to submission opening.

After the submissions are opened, Bids may not be withdrawn for 90 calendar days.

3.0

Non-Contact

No communication seeking to influence the outcome of the procurement process is allowed between Respondents and the

District, District staff, or the Board of Trustees. Failure to comply with this policy will result in the immediate

disqualification of the offending Respondent. All communication regarding the IFB shall be directed to Hadley Markiewicz,

Grant and Procurement Manager, in writing to purchasing@smtd.org.

4.0

Cost of Submissions

The District is not liable for any costs incurred preparing, presenting, testing, or negotiating the Bids submitted in

response to this solicitation.

5.0

Disclosure of Submissions

Respondents are allowed to mark protected and/or proprietary information that they believe does not have to be

disclosed under the requirements of the Freedom of Information Acts, both state and federal as confidential.

5.1

The District may deny public access to such records or applicable portions that are trade secrets or are

maintained for the regulation of commercial enterprise which, if disclosed,

• Would cause substantial injury to the competitive position of the subject enterprise;

• Are specifically exempted from disclosure by state or federal statute;

• Or are otherwise excepted from disclosure under the Act(s).

The District, however, is obligated to disclose information consistent with the requirements of said Act(s),

notwithstanding any such markings made by Respondents, and it shall comply with both state and federal

statutes, as promulgated and amended, and cannot, therefore, protect proprietary information that is subject to

these Act(s).

5.2

The final ranking of the submitting Respondents shall be released upon request and only after the final

evaluation and ranking have been completed by the evaluation committee and not prior to the award of contract

on the date and time of the meeting of the District Board of Trustees in which the award recommendation has

been placed on the agenda for vote and concurrence.

Page 5 of 15

Commodity Codes

• NAICS 334111Electronic Computer Manufacturing
• NAICS 334112Computer Storage Device Manufacturing
• NAICS 423430Computer and Computer Peripheral Equipment and Software Merchant Wholesalers
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services

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