Project Information

Bid Title

Police Station Feasibility Study

Issuing Agency

Park Ridge City

Location

Illinois

Published Date

Apr 23, 2026

Closing Date

May 21, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Description	Opening Date/Time	Closing Date/Time
Police Station Feasibility Study PD-26-02	April 23, 2026 :	May 21, 2026 10:00 AM

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CITY OF PARK RIDGE

505 Butler Place

Park Ridge, IL 60068

P: 847-318-5200

www.parkridge.us

REQUEST FOR PROPOSALS

POLICE STATION FEASIBILITY STUDY

PD-26-02

NOTICE TO PROPOSERS

The City of Park Ridge is seeking proposals from qualified firms to conduct a comprehensive feasibility

and space needs study to evaluate the current conditions and future facility needs of the Police

Department.

Solicitation documents can be obtained from on the City’s website (www.parkridge.us/purchasing) and

OpenBids. All responses must be received via OpenBids (preferred) or in-person at Park Ridge City Hall,

Finance Department, 505 Butler Place, Park Ridge, IL prior to the Due Date and Time set forth below.

Responses transmitted by fax or email will not be accepted. Responses received in person must be in a

sealed envelope marked and clearly labeled: Company Name and Address, Solicitation Number, and

Project Title.

Infrequent or first-time users of OpenBids are encouraged to upload their responses at least 24 hours prior

to the due date. The City is not responsible for submittal errors or incomplete submissions. For technical

issues or concerns, proposers may contact OpenBids support directly at hello@eunasolutions.com.

RFP Issued

PHASE

Deadline for Questions

Final Questions and Answers Provided

Proposals Due

Anticipated Contract Award

DATE

April 23, 2026

April 30, 2026

TIME

-

5:00 P.M.

May 7, 2026

5:00 P.M.

May 21, 2026

10:00 A.M.

June/July 2026

Any communication regarding this solicitation between the date of issue and date of award is to be in

writing and directed to:

Brandon Naser

Management Analyst

847-318-7948

procurement@parkridge.us

Answers to questions submitted in writing may be distributed as an addendum. If a plan holder

chooses not to submit a proposal, please fill out the enclosed No Response Survey form and return it

to the email above.

GENERAL CONDITIONS AND INSTRUCTIONS

1. GENERAL

Throughout this document, “City of Park Ridge” and “City” shall be synonymous and mean the City of Park Ridge.

The words “bid,” “proposal,” “proposer,” “bidder,” “vendor,” “firm,” “contractor,” and “supplier” may be used in

the alternative in these General Conditions and Instructions as intended and described by the Scope of Work. The

phrases “request for proposal,” “invitation for bids,” “request for quotes,” “request,” “invitation,” and

“solicitation” may also be used in the alternative.

2. EXAMINATION OF CONTRACT DOCUMENTS AND WORK SITE BY PROPOSER

The Proposer shall, before submitting its Proposal, carefully examine the plans, specifications, contract

documents, RFP, and bond and insurance requirements and visit the site to verify conditions under which work

will be performed. Each Proposer is responsible for reading the bid documents and familiarizing itself with all

requirements. Failure of a Proposer to do so shall not relieve the Proposer of any obligation with respect to said

bid. If the Proposer’s bid is accepted, it shall be responsible for, and the City will make no allowance for any errors

in their Bid resulting from its failure or neglect to comply with these instructions.

3. QUALIFICATIONS OF PROPOSER

The City may take any action deemed necessary to investigate the qualifications of each Proposer. The City

reserves the right to qualify or disqualify Proposers as a result of lack of similar project experience and/or any

other information obtained from the project reference form, references listed thereon, or publicly available

information. Proposers must also demonstrate that they have sufficient resources (i.e. capital, laborers, sub-

contractors, etc.) to accomplish all tasks required within the schedule for the contract. In the event there are

additional eligibility requirements described in the Special Conditions or Specifications, such requirements shall be

supplemental to and not in limitation of this provision.

4. PREPARATION OF PROPOSAL

The Proposer shall prepare their Proposal on the attached Proposal Form or alternatively include all required

information in the Proposer’s proposal package if a Proposal Form is not included. Unless otherwise stated, all

blank spaces on the Proposal page(s), applicable to the subject specification, must be correctly filled in. Either a

unit price or a lump sum price, as the case may be, must be stated for each item, either typed in or written in ink,

in figures, and, if required, in words. In the event of an error on the Proposal page in which there is a conflict

between the unit price and the extended price or the total proposal price, the City may exercise its reasonable

discretion to ascertain the actual price of the proposal.

If the Proposer is a corporation, the President and Secretary shall execute the Proposal, and the Corporate Seal shall

be affixed. In the event that the Proposal is executed by an officer other than the President, sufficient evidence of

such signatory’s authority shall be submitted. If the Proposer is a partnership, majority owning partners or general

partners shall execute the Proposal, unless one partner has been authorized to sign for the partnership, in which

case sufficient evidence of such authority shall be submitted. If the Proposer is a limited liability company, the

manager shall execute the Proposal, unless another officer has been authorized to sign for the company, in which

case sufficient evidence of such authority shall be submitted.

Each Proposal must contain all required certifications and signatures. In addition, if any addenda are issued by the

City, the Proposer shall be required to acknowledge receipt of the formal addendum on the Proposal form or

proposal, as applicable. Failure of a Proposer to acknowledge any of the addenda issued or submit essential

required documents contained in the solicitation shall deem its proposal non-responsive; provided, however, that

the City in reliance upon its home rule powers, may choose to waive this requirement if the City determines from

the context of the Proposal that the Proposer has considered the terms and conditions of the addendum.

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The Proposal submitted must not contain erasures, interlineations, or other corrections unless each correction is

suitably authenticated by affixing in the margin immediately opposite the correction the surname or surnames of

the person or persons signing the proposal.

Modifications of proposals already submitted will be considered if received at the office designated in the

Invitation to Proposal by the time set for opening of proposals. Unless called for, alternate proposals will not be

considered. No compensation will be allowed due to any difficulties which the Proposer could have discovered or

reasonably known prior to bidding.

5. SUBMISSION OF PROPOSAL

All prospective Proposers shall submit their Proposal in the manner specified in the Notice to Proposers by the

specified due date and time of the proposal. Proposals received beyond the date and hour set for the proposal

opening will not be considered.

Submission of a proposal will be considered presumptive evidence that the Proposer has visited the sites and is

conversant with local facilities and difficulties, the requirements of the documents and of pertinent State or Local

Codes, the state of Labor and Material Markets, and has made due allowance in the proposal for all contingencies.

Include in proposal all costs of labor, material, equipment, allowance, fees, permits, guarantees, applicable taxes,

insurance and contingencies, with overhead and profit necessary to produce a complete project, or to complete

those portions of the work covered by the Specifications on which the Proposal is made including all trades,

without further cost to the Owner. Unless otherwise described in the Special Conditions or Specifications,

Proposers shall be responsible to obtain all permits and arrange for all inspections. No unsolicited supplemental

information will be accepted and will be returned without being considered by the City.

6. WITHDRAWAL OF PROPOSAL

A Proposer may withdraw their Proposal at any time prior to the time specified in the notice as the closing time

for receipt of proposals. However, no Proposer shall withdraw, cancel or modify their Proposal for a period of

sixty (60) calendar days after the specified closing time for the receipt of proposal. Where this contract is subject

to approval by another agency, such as the Federal Government or the State of Illinois, then the Proposer shall

not withdraw, cancel or modify their Proposal for a period of ninety (90) calendar days after the specified closing

time for the receipt of proposals.

7. CONSIDERATION OF PROPOSALS

No Proposal will be accepted from or contract awarded to any person, firm or corporation that is in arrears or is in

default to the City of Park Ridge upon any debt or contract, or that is a defaulter, as surety or otherwise, upon any

obligation to the City, or had failed to perform faithfully any previous contract with the City. The Proposer, if

requested, shall present within 48 hours evidence satisfactory to the City of performance ability and possession of

necessary facilities, pecuniary resources and adequate insurance to comply with the terms of these specifications

and contract documents.

Each Proposer shall submit where necessary, or when requested by the Procurement Officer, catalogs, descriptive

literature or detailed drawings fully detailing features, designs, construction, appointments, finishes and the like

not covered in the specifications, necessary to fully describe the material or work they propose to furnish.

The City of Park Ridge reserves the right to disregard any informality in the proposals, to waive technicalities, or to

reject any and all proposals when, in the opinion of the City Council, the best interest of the City will be served by

such action.

In addition to price and evaluation criteria specified in this RFP, the City may consider: (1) compliance with

proposal and contract requirement including bonds and insurance; (2) ability, capacity, and skill to perform; (3)

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adequacy of facilities, equipment, materials, financial resources, organization, and staffing; (4) character,

integrity, reputation, judgment, experience, and efficiency; (5) quality of past performance; (6) compliance with

past contracts and applicable laws; (7) ability to provide future maintenance and service; (8) conditions or

exceptions placed on the proposal.

8. ACCEPTANCE OF PROPOSALS

The City will accept one of the proposals or reject all proposals within sixty (60) calendar days, or within ninety

(90) calendar days where approval by other agencies is required, from the date of opening of proposals, unless

the successful Proposer, upon request of the City, extends the time of acceptance to the City. The contract will be

awarded based on the City’s independent assessment of the proposal by reference to the evaluation criteria

described in the proposal solicitation. Where no evaluation criteria are specified, the contract will be awarded to

the lowest responsible and responsive proposer whose proposal is most favorable to the City’s interests. The City

may rely on any information presented in the proposal and any publicly available information to assess the

qualifications, responsiveness and responsibility of a proposal.

9. INTERPRETATION OF CONTRACT DOCUMENTS

Any Proposer in doubt as to the true meaning of any part of the specifications and contract documents may

submit to the Procurement Officer a written request for an interpretation thereof by the deadline described in the

Notice to Proposers. No oral comments will be made to any Proposer as to the meaning of the General or Special

Conditions or any other contract documents and any inadvertently made are hereby disclaimed and void. The

person submitting the request shall be responsible for its prompt delivery. Questions received after the deadline

described in the Notice to Proposers cannot be considered. Such interpretation will be made only in the form of a

written addendum duly issued by Procurement Officer. A copy of such addendum will be posted on the City’s

website and DemandStar. Failure on the part of the prospective Proposer to receive a written interpretation prior

to the time of the opening of proposals will not be grounds for withdrawal of their Proposal. The Proposer shall

acknowledge receipt of each addendum issued.

Addenda may modify or interpret the Bidding Documents and will become part of the Contract Documents when

the Contract is executed. Subsequent addenda shall govern over prior addenda only to the extent specified.

Any references in these specifications to manufacturer's name, trade name, or catalog number (unless otherwise

specified) is intended to be descriptive but not restrictive and only to indicate articles or materials that will be

satisfactory. Proposals on other makes and catalogs will be considered, provided each Proposer clearly states on

the face of their Proposal exactly what is proposed to be furnished. Unless so stated in the Proposal, it shall be

understood that the Proposer intends to furnish the item specified and does not propose to furnish an "equal".

The City hereby reserves the right to approve as an equal, or to reject as not being an equal, any article the

Proposer proposes to furnish which contains minor or major variations from specification requirements.

10. CHANGES

Illinois law (720 ILCS 5/33E-9) requires that aggregate changes in excess of $25,000 or aggregate extensions

greater than one hundred eighty (180) days must comply with the Criminal Code. Likewise, Illinois law (50 ILCS

525/5) expresses for a change order that authorizes or necessitates any increase in the contract price that is 50%

or more of the original contract price or that authorizes or necessitates any increase in the price of a subcontract

under the contract that is 50% or more of the original subcontract price, then the portion of the contract that is

covered by the change order must be resubmitted for bidding in the same manner for which the original contract

was proposal. Upon approval, the Procurement Officer shall issue to the successful contractor a written change

order to the original contract; such change orders shall be binding upon both parties thereto and shall in no way

invalidate or make void the terms of the original contract not modified by such change.

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11. FAIR EMPLOYMENT

Proposer’s signature on the Proposal Form will be construed as acceptance of and willingness to comply with all

provisions of the acts of the General Assembly of the State of Illinois relating to wages of laborers and

discrimination and intimidation of employees. Provisions of said acts are herein incorporated by reference and

become a part of this Proposal and Specifications

12. DRUG FREE WORKPLACE ACT

At the time of contract, the Contractor will make certification required in the Contract and will comply with all

provisions of the Drug Free Workplace Act that are applicable to the Company. False certification or violation of

the requirements of the Drug Free Workplace Act may result in sanctions including but not limited to suspension

of the Contract with the City, termination of the Contract and debarment of contracting with the City for at least

one (1) year but not more than five (5) years.

13. HAZARD COMMUNICATION

All on-site contractors shall be informed of chemical hazards to which their employees could possibly be exposed

while working for the City. Upon request, this information is made available to the contractors and their

subcontractors by the prime contractor. It is the contractors and subcontractor’s responsibility to train their own

employees on Hazardous Communications and the handling of hazardous materials. It is the responsibility of the

contractor to inform the City of any hazardous substances brought and stored on City property. The contractor

must also provide a Safety Data sheet for such chemicals.

14. WARRANTY/GUARANTEE

The Proposer warrants to the City that the labor shall be first class and conform to the requirements of the

Specifications and shall be performed by persons qualified in their respective trades. Materials furnished under

the Contract will be of good quality and new unless otherwise required or permitted under the Specifications, and

that materials will be free from defects not inherent in the quality required or permitted. Work and materials not

conforming to the Specifications, including substitutions not properly approved and authorized, may be

considered defective and will be rejected by the City. This warranty excludes remedy for damage or defect caused

by abuse, modifications not executed by the Proposer, improper or insufficient maintenance, improper operation,

or normal wear and tear and normal usage. Unless otherwise described in the specifications, materials provided

under this agreement will be guaranteed for a period of one year, or the term of the manufacturer’s warranty,

whichever is greater. Unless otherwise described in the specifications, labor provided under this agreement will

be guaranteed for a period of one year.

15. NON-BARRED BIDDING

The Proposer must certify that it is not barred from bidding on this contract as a result of a conviction for the

violation of state laws prohibiting proposal-rigging or proposal rotating by executing the included certification as

required by 720 ILCS 5/33E-11.

16. ILLINOIS FREEDOM OF INFORMATION ACT (FOIA)

Contractor understands that amendments to the Illinois Freedom of Information Act (P.A. 96-0542), which took

effect January 1, 2010, requires the Contractor to produce to the City any of its company records and documents

which are in any way related to the performance of services under this agreement and not exempt from

disclosure within five (5) business days of the City’s receipt of a request for said records. Accordingly, the

Contractor. agrees to be bound by the provisions of the Illinois Freedom of Information Act (5 ILCS 140/1 et seq.),

and agrees to deliver to the City all records in its possession relating to this agreement within three (3) business

days of a request by the City for said records. Contractor agrees to reimburse the City any fees, fines, or costs

incurred by or assessed against the City for its failure to deliver requested records in the possession of the

Contractor, and which the Contractor failed to deliver to the City within three (3) business days of its receipt of a

request from the City to do so. An e-mail request for records and documents sent during business hours will be

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 541310Architectural Services
• NAICS 541330Engineering Services

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