Project Information

Bid Title

2026 - 2028 CITY OF HOLLAND RECREATION DEPARTMENT T-SHIRT BID

Issuing Agency

City of Holland

Location

Michigan

Published Date

Nov 17, 2025

Closing Date

Dec 8, 2025

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Title:	2026 - 2028 CITY OF HOLLAND RECREATION DEPARTMENT T-SHIRT BID
Category:	Bids, RFPs and RFQs
Status:	Open

Description: November 17, 2025 TO:      PROSPECTIVE BIDDERS RE:     2026 - 2028 CITY OF HOLLAND RECREATION DEPARTMENT T-SHIRT BID The City of Holland Recreation Division will be accepting sealed bids for sport league and tournament shirts.  In 2024, Holland Recreation ordered over 3,000 t-shirts, jerseys & staff attire for Holland Parks and Recreation. The bids will be received at the FINANCE OFFICE IN THE CITY HALL BUILDING, 270 S. RIVER AVENUE, HOLLAND, MICHIGAN  49423 UNTIL 9:00 AM, Monday, December 8, 2025 at which time they will be publicly opened and read.  You are invited, but not required, to attend bid opening. Bids must be on the "BID FORM" provided and be submitted in a sealed envelope that is plainly marked "Parks & Recreation Screen Printing Bid". All bids are to be net. F.O.B – Holland, Michigan. Publication Date/Time: 11/17/2025 10:15 AM Closing Date/Time: 12/8/2025 11:00 AM Related Documents: 2025-11-17 Recreation T-Shirt Bid 2025.pdf

Attachment Preview

November 17, 2025

TO: PROSPECTIVE BIDDERS

RE: 2026 - 2028 CITY OF HOLLAND RECREATION DEPARTMENT T-SHIRT BID

The City of Holland Recreation Division will be accepting sealed bids for sport league and

tournament shirts. In 2024, Holland Recreation ordered over 3,000 t-shirts, jerseys & staff

attire for Holland Parks and Recreation.

The bids will be received at the FINANCE OFFICE IN THE CITY HALL BUILDING, 270 S.

RIVER AVENUE, HOLLAND, MICHIGAN 49423 UNTIL 9:00 AM, Monday, December 8,

2025 at which time they will be publicly opened and read. You are invited, but not required, to

attend bid opening.

Bids must be on the "BID FORM" provided and be submitted in a sealed envelope that is

plainly marked "Parks & Recreation Screen Printing Bid".

All bids are to be net. F.O.B – Holland, Michigan.

Bids are to be irrevocable for a period of sixty (60) days from the date of the bid opening and

shall not be withdrawn, modified or altered after the bid opening.

In case of default by the selected vendor, the City of Holland may procure its requirements

from another vendor, without going through additional bidding procedures, and hold the

original vendor liable for any increased costs.

The City of Holland reserves the right to accept or reject any or all bids, to waive any

irregularities/informalities in the bids received and to split the bid if deemed desirable by the

City.

Contracts and purchase orders shall be awarded to the lowest responsible bidder. In

determining the lowest responsible bidder, in addition to price, the items set forth in Section 2-

48 (Award of Contracts and Purchases) and Section 2-48.1 (Preference for Local

Bidders/Holland-Based Businesses) of the Ordinance Code of the City shall be considered.

The City reserves the right to consider use of the State of Michigan Contract Purchasing

Program or other purchasing programs available to Michigan local units of government that

have met bid requirements for identical vehicles/equipment.

Lynn McCammon

Director of Finance

616-355-1377

BID SPECIFICATIONS

This bid will be good from January 1, 2026 – December 31, 2028. The winning bidder will

keep the rate per unit the same during this time period for Holland Parks & Recreation.

Type of shirts for the bid will be:

- A4 Performance T-shirts: 100% polyester 4.0 oz.

- Cotton Blend T-shirts: Gildan DryBlend 50/50.

Type of jersey for the bid will be:

- A4 Reversible Mesh Tank Top Jerseys: 100% polyester 3.4 oz.

Sizes will be youth small through adult triple extra-large.

Quantity will range from 10 to over 600 per order, depending on the league or tournament.

Designs will be approved by Holland Recreation prior to screen printing.

*Include one and two-color screen prints in the bid.

Delivery of goods must be delivered by posted deadline given by Parks & Recreation Staff.

Timeline cannot exceed 10 days.

Include all fees associated with the shirt order bid (screen charges, set-ups, etc.)

City of Holland

Recreation Division

270 S. River Ave.

Holland, MI 49423

BID FORM

_______________

Date of Bid

We, the undersigned, being familiar with specifications and conditions for bidding, propose to

furnish and deliver t-shirts, in accordance with said specifications, and submit a bid therefore

as follows:

1. One Color Screen Print Shirt Cost:

A4 Performance – Youth Small-Adult XL

A4 Performance – Adult XXXL

Cotton Blend – Youth Small-Adult XL

Cotton Blend – XXXL

2. Two Color Screen Print Shirt Cost:

A4 Performance – Youth Small-Adult XL

A4 Performance – Adult XXXL

Cotton Blend – Youth Small-Adult XL

Cotton Blend – XXXL

3. Two Color Screen Print Jersey Cost:

Youth Small-Adult XL

Adult XXXL

5. Set Up Fee

6. % Mark-up for product

7. Year-to-year cost increase %

$____________

$____________

$____________

$____________

$____________

$____________

$____________

$____________

$____________

$____________

$____________

$____________

$____________

City of Holland

Recreation Division

270 S. River Ave.

Holland, MI 49423

B I D F O R M cont.

_______________

Date of Bid

This bid is net, F.O.B. - and includes any and all costs associated with furnishing and

delivering the t-shirts as specified.

This bid is firm for a period of thirty (30) days from the date of the bid opening and will not be

withdrawn, modified or altered after the bid opening.

Signature of Bidder

___________________________________

Company Represented

___________________________________

Company Mailing Address

___________________________________

___________________________________

Company Telephone #

___________________________________

Company E-Mail

___________________________________

Section 2-48 of the Ordinance Code of the City of Holland

Section 2-48 Award of Contract or Purchases.

Contracts and purchases shall be awarded to the lowest responsible bidder. In determining

"lowest responsible bidder", in addition to price, the purchasing coordinator or the City Council

shall consider:

a. The bidder’s ability, capacity and skill to perform the contract or provide the supplies,

material, equipment or services required promptly, or within the specified time, without

delay or interference.

b. The character, integrity, reputation, judgment, experience and efficiency of the bidder.

c. The bidder’s previous and existing compliance with contracts, purchase orders or service.

d. The bidder’s previous and existing compliance with laws and ordinances relating to

contracts, purchase orders or services;

e. The sufficiency of the financial resources of the bidder to perform the contract or provide

the supplies, materials, equipment or services.

f. The availability and adaptability of the supplies, materials, equipment or contractual

services to the particular use required.

g. The bidder’s ability to provide future maintenance and service for the use of the subject of

the contract.

h. The number and/or scope of conditions attached to the bid by the bidder.

i. The brand, make or type of product being proposed by the bidder, and its compatibility with

other similar materials or equipment currently owned and operated by the City.

If all bids received are for the same total amount or unit price, quality and service being equal,

the contract shall be awarded to the local bidder, if any. In all other cases of tied bids, the

contract or purchase shall be awarded to one of the tied bidders by drawing lots in public.

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.