Project Information

Bid Title

Engineering Svc for Mill & Russell St-Pipe Bridge Repair/Replacement

Issuing Agency

City of Middletown

Location

Connecticut

Published Date

Nov 25, 2025

Closing Date

Jan 6, 2026

Government Level

State & Local

Status

Closed

Ref. #

2025-017

Original Source

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Bid Documents

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Project Description

Bid Number:	2025-017
Bid Title:	Engineering Svc for Mill & Russell St-Pipe Bridge Repair/Replacement
Category:	Requests for Proposals (RFPs)
Status:	Open

Description: REQUEST FOR PROPOSAL MIDDLETOWN, CONNECTICUT Sealed proposals, addressed to the Supervisor of Purchases, City of Middletown, Room 112, Municipal Building, Middletown, Connecticut, 06457 will be received until TUESDAY, JANUARY 6, 2026 BY 3:00 PM for the following: RFP #2025-017 Engineering Services for Mill & Russell Street Pipe Bridge Repair/Replacement Water & Sewer Department City of Middletown The City of Middletown is seeking a qualified firm to provide professional engineering services for design, permitting, bidding, construction administration and inspection services for the repair or replacement two sanitary sewer pipe bridges crossing the Sumner Brook.  These crossing are located in Middletown, CT and include a 10-inch pipe crossing adjacent to the Russell Street Bridge and a 20-inch pipe crossing adjacent to the Mill Street Bridge.  Both structures are in poor condition and need to be repaired or replaced. All submittals shall be received on the designated forms provided in a sealed envelope using the return label provided and marked as designated in the Request for Proposals.  It is the responsibility of the bidder to plan accordingly that bids are received by the set date and time.  Proposals received “late” or emailed/faxed will not be considered. All questions concerning this RFP should be directed in writing to the Purchasing Department at For security reasons, you must enable JavaScript to view this E-mail address. .  Question regarding the RFP shall be submitted no later than Wednesday, December 17, 2025 by noon. The City of Middletown reserves the right to waive any defect in any proposal and reserves the right to reject any or all proposals or any part thereof.  Proposals, amendments to or withdrawals of proposals received after the time set for the receipt of proposals will not be considered. All proposals are subject to and must comply with the equal opportunity and non-discriminatory provisions set forth in the Affirmative Action Plan of the City of Middletown. Date: 11/25/2025 Middletown, Connecticut Donna L. Formato, CPPB, NIGP-CPP Supervisor of Purchase Publication Date/Time: 11/25/2025 3:00 PM Closing Date/Time: Open Until Contracted Related Documents: RFP 2025-017 Document RFP 2025-017 - Appendix A - Existing Plans and Location Map

Attachment Preview

MUNICIPAL BUILDING,

245 DEKOVEN DRIVE

MIDDLETOWN, CT 06457

(860) 638-4895

PURCHASING DEPARTMENT ROOM 112

CITY OF MIDDLETOWN

REQUEST FOR PROPOSALS

RFP #2025-017

Engineering Services for Mill & Russell Street Pipe Bridge Repair/Replacement

Water & Sewer Department

City of Middletown

Proposals due: TUESDAY, JANUARY 6, 2026 BY 3:00 PM

DONNA L. FORMATO, CPPB, NIGP-CPP

SUPERVISOR OF PURCHASES

CARL R. ERLACHER

DIRECTOR OF FINANCE AND REVENUE SERVICES

TABLE OF CONTENTS

I.

Invitation to Submit Proposal

II.

Overview

III. General Scope of Service

IV. Directions for Written Submission

V. Method of Selection/Criteria for Award

VI. General Terms and Conditions

VII. Submittal Form Pages

VIII. Non-Collusive

IX. Statement of Respondents EEO Compliance

X. Chapter 26, Contracts

Article I--Equal Opportunity in Employment

XI. Insurance Requirements

XII. Proposal Return Label

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10-11

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REQUEST FOR PROPOSAL

MIDDLETOWN, CONNECTICUT

Sealed proposals, addressed to the Supervisor of Purchases, City of Middletown, Room 112, Municipal Building,

Middletown, Connecticut, 06457 will be received until TUESDAY, JANUARY 6, 2026 BY 3:00 PM

for the following:

RFP #2025-017

Engineering Services for Mill & Russell Street Pipe Bridge Repair/Replacement

Water & Sewer Department

City of Middletown

The City of Middletown is seeking a qualified firm to provide professional engineering services for design, permitting,

bidding, construction administration and inspection services for the repair or replacement two sanitary sewer pipe bridges

crossing the Sumner Brook. These crossing are located in Middletown, CT and include a 10-inch pipe crossing adjacent to

the Russell Street Bridge and a 20-inch pipe crossing adjacent to the Mill Street Bridge. Both structures are in poor

condition and need to be repaired or replaced.

All submittals shall be received on the designated forms provided in a sealed envelope using the return label provided

and marked as designated in the Request for Proposals. It is the responsibility of the bidder to plan accordingly that

bids are received by the set date and time. Proposals received “late” or emailed/faxed will not be considered.

All questions concerning this RFP should be directed in writing to the Purchasing Department at

purchase@MiddletownCT.gov. Question regarding the RFP shall be submitted no later than Wednesday, December 17,

2025 by noon.

The City of Middletown reserves the right to waive any defect in any proposal and reserves the right to reject any or all

proposals or any part thereof. Proposals, amendments to or withdrawals of proposals received after the time set for the

receipt of proposals will not be considered.

All proposals are subject to and must comply with the equal opportunity and non-discriminatory provisions set forth in the

Affirmative Action Plan of the City of Middletown.

Date: 11/25/2025

Middletown, Connecticut

____________________________

Donna L. Formato, CPPB, NIGP-CPP

Supervisor of Purchases

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OVERVIEW

The City of Middletown Water and Sewer Department owns two sanitary sewer pipe bridges crossing Sumner Brook.

There is a 10-inch crossing adjacent to the Russell Street Bridge and a 20-inch crossing adjacent to the Mill Street

Bridge. Both structures are in poor condition and need to be repaired or replaced.

The Russell Street pipe bridge consists of a two foot by two foot steel truss structure approximately 40 feet long.

This supports a 10-inch diameter cast iron sanitary sewer main. The structure is supported on either side by the

concrete wing walls of the road bridge and is located on the downstream (north) side of the roadway.

The Mill Street pipe bridge is over 90 years old and supports a 20-inch diameter cast iron sanitary sewer main. This

structure consists of two large steel girders resting on concrete piers. The structure is located on the upstream

(south) side of the roadway.

This Request for Proposal includes the inspection, survey, permitting and design of the repair and/or replacement of

the two sanitary sewer crossings as well as bidding and construction services. The City will consider all alternatives

leading to the successful completion of this project and is looking for innovative and efficient designs to reduce costs

and schedule.

Preliminary reports, photographs, plans and other data are available in the appendices of this RFP. It is highly

recommended that firms interested in submitting a proposal visit each site. Both sites are accessible from the road.

The firm awarded this contract will be required to sign the City’s uniform contract for goods and services which is

included in the appendix. It is the Water and Sewer Department’s intent to bid the repair/replacement of both

bridges as a single project.

GENERAL SCOPE OF SERVICES

Design

 Include up to three in person meetings with the City

 Perform field inspection and survey of the pipe bridges and adjacent areas as needed.

 Provide memo summarizing inspection and design concepts.

 Preliminary design and memo summarizing inspection observations, design concepts and potential costs.

 60% Draft Design (plans, details, specification outline, preliminary opinion of probably cost (OPC))

 90% Design (plans, details, specification, OPC)

 100% Final Design (plans, details, specifications, OPC, bid documents)

 Bid Package – (plans, details, specifications, OPC, bid documents, coordinate with Purchasing Department)

Permitting

 Permitting assistance (DEEP, Army Corps, Inland Wetlands, Public Works, etc.)

 Attend public meetings as needed

Bidding

 Attend Pre-bid meeting, meeting notes, respond to questions from bidders

 Review bids and issue a letter recommending award

Construction Services

 Construction Administration

 Inspection Services (project representation in the field)

 Permit compliance monitoring

 Attend progress meetings

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 Provide daily inspection reports

 Review change order requests

 Draft change orders

 Review and approve payment applications from the contractor

 Assist is project close out

 Certification of substantial and final completion

 Record drawings

DIRECTIONS FOR WRITTEN SUBMISSION

The proposal submittal content shall include the following:

1. Cover Letter: A letter describing your firm interest in providing services for the City of Middletown. An officer of

the firm who is authorized to contractually bind the firm and to negotiate a contract with the City shall sign the

letter. Provide the name, title, address, email, and telephone number of this officer.

2. Key Personnel Background: Provide the name, position, summary of proposal, resumes, related experience and

proposed responsibilities of the project manager and key personnel that will be working on this project.

3. Firm Experience: List of similar projects performed within the last five years; particularly any work performed

for government agencies of similar nature. Description of project and services provided.

4. Proposal: Detailed scope of services for each bridge broken down by phases. At minimum the project phases

should include: design, permitting, bidding and construction. The proposal should include a preliminary

schedule for all work broken down by month.

5. Fee Schedule: Provide standard hourly billing rates broken down by position. Estimate the hours required

corresponding to the breakdown of your scope of services and provide the fee schedule for this project. This

includes estimated hours for construction services. It is understood that this will likely change and require an

amendment once the design is complete or the construction contract has been awarded.

6. References: Provide references (name, company title, address, email, and telephone number) for the

preparation of recent/similar work.

7. Conflict of Interest Statement: Disclose any financial, business or other relationship with the City of Middletown

that may have impact upon the outcome of the contract or project.

8. Non-Collusive Statement

9. Statement of Respondents EEO Compliance

10. Submit One (1) original and one (1) hardcopy and (1) electronic PDF copy on USB

RECEIPT OF PROPOSAL SUBMITTALS:

Pursuant to the "Request for Proposals", Proposals for providing services will be received by the Purchasing Department,

Room 112, at the time and date set forth therein with the award to be made as soon as practicable thereafter. Proposals

must be signed and acknowledged by the respondent where indicated; submitted in an envelope using the bid label

provided.

METHOD OF SELECTION FOR CRITERIA FOR AWARD

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Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 541330Engineering Services

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