Project Information

Bid Title

RFP Atrium Acoustics Remediation Project at Howard Miller CC

Issuing Agency

City of Zeeland

Location

Michigan

Published Date

May 20, 2026

Closing Date

Jun 30, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Category: City of Zeeland

Status: Open

The City of Zeeland is soliciting proposals from qualified acoustical treatment contractors for the Atrium Acoustics Remediation Project at Howard Miller Public Library, located at 14 S. Church Street, Zeeland, Michigan 49464.

This solicitation is a Request for Proposals. Award will not be based solely on lowest cost. The City will evaluate proposals based on qualifications, technical approach, materials, schedule, references, price, and overall value to the City.

All questions shall be submitted in writing to: Ben Kiewiet, Facilities Maintenance Supervisor, City of Zeeland.

bkiewiet@cityofzeeland.com

(616) 931-3313

Publication Date/Time:
05/20/2026 10:22 AM

Closing Date/Time:
06/30/2026 10:00 AM

Contact Person:

Ben Kiewiet

Related Documents

• 
  https://www.cityofzeeland.com/wp-content/uploads/2026/05/RFP-Atrium-Acoustics-Remediation-Project-HML.pdf

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Request for Proposals

City of Zeeland

Atrium Acoustics Remediation Project

Howard Miller Public Library

14 S. Church Street

Zeeland, Michigan 49464

Issue Date: May 20, 2026

Mandatory Pre-Proposal Meeting: June 5, 2026 at 10:00 AM local time

Deadline for Vendor Questions: June 10, 2026 at 5:00 PM local time

City’s Final Written Responses/Addenda Issued By: June 12, 2026 at 5:00 PM local time

Proposal Due Date: June 30, 2026 at 10:00 AM local time

Anticipated Award: July 20, 2026

Preferred Construction Window: August through December 2026

1. Invitation and Purpose

The City of Zeeland is soliciting proposals from qualified acoustical treatment contractors

for the Atrium Acoustics Remediation Project at Howard Miller Public Library, located at 14

S. Church Street, Zeeland, Michigan 49464.

The purpose of this project is to implement the Preferred Treatment recommendations

identified in the Atrium Acoustics Report prepared by ABD Engineering & Design, dated

February 23, 2026. The work is intended to reduce reverberation, reduce reflected speech

energy, improve acoustic comfort, and reduce the impact of sound transfer from the

second-floor Quiet Study Area to the first-floor Circulation Desk.

The City of Zeeland is the contracting entity. Howard Miller Public Library is the location

where the work will be performed.

This solicitation is a Request for Proposals. Award will not be based solely on lowest cost.

The City will evaluate proposals based on qualifications, technical approach, materials,

schedule, references, price, and overall value to the City.

2. Background

Howard Miller Public Library includes a two-story atrium space with hard surfaces, open

volume, and direct acoustic connection between the second-floor Quiet Study Area and

the first-floor Circulation Desk.

ABD Engineering & Design visited the site on January 18, 2026, to measure reverberation

time and background noise conditions. ABD reported that the atrium experiences

excessive reverberation in the mid-frequency range of 500 Hz to 1000 Hz, exceeding the

target reverberation time by approximately 0.3 seconds. ABD also identified that noise from

the second-floor areas negatively impacts the Circulation Desk below.

ABD recommended a target reverberation time of approximately 1.0 to 1.2 seconds for the

atrium. The Preferred Treatment option is modeled to achieve approximately 1.0 second

reverberation time and an overall sound pressure level reduction of approximately 5.6 dBA

at the Circulation Desk.

The selected contractor shall implement the Preferred Treatment scope as described in the

ABD report and in this RFP.

The ABD report is included as an attachment to this RFP and shall be considered part of the

project documents. If a conflict exists between this RFP and the ABD report, the more

stringent requirement shall apply unless clarified by written addendum issued by the City.

3. Project Objectives

The selected contractor shall provide a complete, turnkey acoustics remediation

installation that accomplishes the following objectives:

1. Implement the Preferred Treatment recommendations from the ABD report.

2. Reduce mid-frequency reverberation in the 500 Hz to 1000 Hz range.

3. Improve speech clarity and acoustic comfort within the atrium and adjacent areas.

4. Reduce reflected speech energy and perceived sound transfer from the second-

floor Quiet Study Area to the first-floor Circulation Desk.

5. Achieve installation conformance with the approved product data, shop drawings,

manufacturer requirements, code requirements, and this RFP.

6. Minimize disruption to library operations, patrons, staff, furnishings, finishes, and

collections.

4. Procurement Approach and Award Basis

This is a Best Value Request for Proposals.

The City intends to award a contract to the proposer whose proposal is determined to be

most advantageous to the City, considering qualifications, technical approach, product

quality, schedule, references, price, and overall value.

The City is not obligated to award to the lowest-priced proposer. The City reserves the right

to accept or reject any or all proposals, waive informalities or irregularities, request

clarification, conduct interviews, negotiate with one or more proposers, or cancel this

solicitation if determined to be in the City’s best interest.

Proposals shall remain firm for one hundred eighty (180) calendar days from the proposal

due date.

5. Project Location

Howard Miller Public Library

14 S. Church Street

Zeeland, Michigan 49464

Work will occur primarily in the two-story atrium, second-floor Quiet Study Area, atrium

opening between the first and second floors, and related adjacent areas as described in

the ABD report.

6. Project Schedule

The anticipated schedule is as follows:

Milestone

Date

RFP issued

May 20, 2026

Mandatory pre-proposal meeting

June 5, 2026 at 10:00 AM local time

Deadline for vendor questions

June 10, 2026 at 5:00 PM local time

City’s final written responses/addenda issued by June 12, 2026 at 5:00 PM local time

Proposals due

June 30, 2026 at 10:00 AM local time

Anticipated award

July 20, 2026

Preferred construction window

August through December 2026

The Library may require phased installation, off-hour work, weekend work, or specific

sequencing to minimize disruption to public operations. Proposers shall clearly identify the

work hours, duration, sequencing, closures, staging needs, and assumptions included in

their proposal.

7. Mandatory Pre-Proposal Meeting and Site Visit

A mandatory pre-proposal meeting will be held at the project location on June 5, 2026, at

10:00 AM local time.

Attendance is required for all proposers. Proposals submitted by firms that do not attend

the mandatory pre-proposal meeting shall be rejected as non-responsive.

The purpose of the meeting is to allow proposers to inspect existing conditions, verify

access requirements, observe building systems, review staging limitations, and

understand the operational setting of the Library.

Each proposer is responsible for field verification of all dimensions, quantities, mounting

conditions, substrates, access limitations, lift requirements, obstructions, diffusers,

sprinklers, alarms, lighting, signage, railings, framing, adjacent finishes, furnishings, and

any other conditions affecting the work.

No additional compensation will be allowed for conditions reasonably observable during

the mandatory site visit.

8. Questions, Clarifications, and Addenda

All questions shall be submitted in writing to:

Ben Kiewiet

Facilities Maintenance Supervisor

City of Zeeland

bkiewiet@cityofzeeland.com

(616) 931-3313

Questions must be received by June 10, 2026, at 5:00 PM local time. Responses that

modify, clarify, or interpret the RFP will be issued only by written response or addendum.

The City’s final written responses/addenda will be issued by June 12, 2026, at 5:00 PM local

time.

No oral statements, interpretations, or instructions shall be binding on the City unless

confirmed by written addendum.

Bidders are required to register with Susan Moore at smoore@cityofzeeland.com prior to

the proposal due date to ensure receipt of addenda, clarifications, and other

communications.

Each proposer shall acknowledge receipt of all addenda in its proposal.

9. Scope of Work

The selected contractor shall furnish all labor, materials, equipment, lifts, scaffolding,

tools, supervision, layout, engineering, shop drawings, coordination, protection, cleanup,

warranties, and incidentals necessary to complete the Preferred Treatment installation in

full.

The Preferred Treatment includes all work described in Options 1 and 2 of the ABD report,

plus the additional treatment described in Option 3.

Quantities listed below are approximate and are provided for bidding convenience only.

Proposers shall verify all quantities and site conditions. The proposed lump sum price shall

include all work necessary to complete the Preferred Treatment installation shown and

described in the ABD report and this RFP.

9.1 Upper Atrium Wall Panels, Option 1 Component

Install approximately 680 square feet of 2-inch-thick acoustical wall panels within the

metal framing attached to the upper ceiling around the atrium perimeter, as identified in

the ABD report.

Minimum requirements:

1. 2-inch acoustical wall panels.

2. Minimum NRC of 0.90.

3. Installed within the metal framing areas identified in the ABD report.

4. Attachment method suitable for existing substrates and installation height.

5. Finish, edge profile, color, layout, and mounting system subject to City approval.

9.2 Quiet Study Ceiling Treatment, Option 2 Component

Install approximately 850 square feet of acoustical ceiling tile above the second-floor Quiet

Study Area, as identified in the ABD report.

Minimum requirements:

1. Minimum NRC of 0.90.

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 562910Remediation Services

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