Project Information

Bid Title

Purchase of New 1/2 Ton Pickup Trucks

Issuing Agency

City of Kingsland

Location

Georgia

Published Date

Jan 14, 2026

Closing Date

Feb 3, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP #COK 26-012

Original Source

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Bid Documents

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Project Description

Bid Number:	RFP #COK 26-012
Bid Title:	Purchase of New 1/2 Ton Pickup Trucks
Category:	Vehicles
Status:	Open
Bid Recipient:	Hannah Smith, Purchasing Director

Description: The City of Kingsland is seeking proposals to purchase of two (2) ½ ton pickup trucks. Publication Date/Time: 1/14/2026 9:30 AM Closing Date/Time: 2/3/2026 2:15 PM Submittal Information: Hannah Smith, Purchasing Director Contact Person: Specification Questions Bill Coleman, Public Works Director PH: (912) 552-4020 Email: bcoleman@kingslandgeorgia.com Request for Proposal Questions or Submittal Hannah Smith, Purchasing Director PH: (912) 729-8113 hsmith@kingslandgeorgia.com Download Available: www.kingslandgeorgia.com Fee: N/A Business Hours: 8:00-5:00 Monday-Friday Fax Number: (912)729-8827 Related Documents: RFP- 1 2 ton Pick up Trucks 2026 W-9

Attachment Preview

Request for Proposal (RFP)

RFP #COK 26-012

New ½ Ton Pickup Trucks

Issued by:

City of Kingsland, Georgia

Proposals must be submitted

No later than

2:15PM on Tuesday, February 3, 2026

To:

City of Kingsland

Mailing Address

City of Kingsland

Finance Department

Attn: Hannah Smith, Purchasing Director

P.O. Box 250

Kingsland, Georgia 31548

Delivery Address

City of Kingsland

Finance Department

Attn: Hannah Smith, Purchasing Director

105 West William Avenue

Kingsland, Georgia 31548

LATE PROPOSALS WILL BE REJECTED

Issued: 1/13/2026

CITY OF KINGSLAND, GEORGIA

WWW.KINGSLANDGEORGIA.COM

RFP #COK26-012

PURCHASE OF ½ TON PICKUP TRUCK

Purpose

The City of Kingsland is seeking proposals to purchase of two (2) ½ ton pickup trucks.

Invitation

You are hereby invited to submit a sealed proposal by providing all information requested in the

attached “Specifications” to the Finance Department to either address listed below:

Mailing Address:

City of Kingsland

Finance Department

Attn: Hannah Smith, Purchasing Director

P.O. Box 250

Kingsland, Georgia 31548

Delivery Address:

City of Kingsland

Finance Department

Attn: Hannah Smith, Purchasing Director

105 West William Avenue

Kingsland, Georgia 31548

Proposal Submission Process

All proposals shall be submitted in a sealed envelope. The Request for Proposal (RFP) number, title,

opening date and name of bidder shall be clearly displayed on the outside of the sealed envelope. The

delivery of said proposal to the prescribed delivery point on or before the specified opening date and time

is solely and strictly the responsibility of the Proposer. Any proposal received at the prescribed delivery

point after the specified date and time will NOT be accepted. Proposals must be submitted in writing and

as prescribed by the City. No other forms will be accepted. No Proposal may be modified after opening.

All Responders shall submit one (1) original and two (2) copies of their documents in a SEALED envelope

or package. Responders must submit their proposal no later than Tuesday, February 3, 2026 at 2:15 PM.

Any proposal received after the time and date specified will NOT be considered. The bid opening will be

held in the City Hall Council Chambers located at 107 South Lee St., Kingsland, GA.

Pre-Proposal Meeting

There will not be a pre-proposal meeting.

City of Kingsland, Georgia

Page 2

CITY OF KINGSLAND, GEORGIA

WWW.KINGSLANDGEORGIA.COM

RFP #COK26-012

PURCHASE OF ½ TON PICKUP TRUCK

Specifications

New One (1) ½ Ton 2 Wheel Drive

New One (1) ½ Ton 4 Wheel Drive

Total of Two (2) Pick Up Trucks

(items listed are minimum requirements)

1/2 ton Pickup

Gas engine

Quad Cab/double/super

Standard bed/box

White Exterior Paint

A/C and Heat

Cruise Control, Power Door Locks

AM/FM Stereo

Bluetooth ready

Tow Hooks Front

Receiver Hitch Rear

Tow Package

Oil and Transmission Coolers

Vinyl Floor Mats, Front and Rear

Heavy Duty Alternator, if available

Full Size Spare Tire

Heavy Duty Rear Step Bumper, if available

Automatic Transmission

Backup Camera

2WD

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

4WD

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Award

The City of Kingsland reserves the right to reject any or all proposals, or any part of any proposal, to award

in part or in whole, to waive any informality in any submission, and to award a contract deemed to be in

the best interest of the City of Kingsland. City of Kingsland reserves the right to accept or reject any and

all responses, to waive irregularities, and to re-advertise as may be determined to be in the best interest

of the City.

The City of Kingsland reserves the right, at any time, to modify, waive, or otherwise vary the terms and

conditions of this RFP including, but not limited to, the deadlines for submissions and submission

requirements. The City further reserves the right to cancel or withdraw this RFP at any time. The City

also reserves the right to negotiate mutually acceptable contract terms with the successful proposer. (City

Purchasing Ordinance, Article IV, Division 2, Section 2-99).

City of Kingsland, Georgia

Page 3

CITY OF KINGSLAND, GEORGIA

WWW.KINGSLANDGEORGIA.COM

RFP #COK26-012

PURCHASE OF ½ TON PICKUP TRUCK

Local Vendor Preference

For purchases, bids, proposals or contracts less than $100,000 the local vendor may be given an

opportunity to match the lowest price proposal, if the quotation or bid of the local vendor is within 10%

of the lowest price proposal by a non-local vendor. In the event a local vendor matches the lowest price

proposal, including all other terms, quality, service and conditions, then the local vendor shall be

awarded the contract. (See City of Kingsland Purchasing Ordinance for complete guidance.)

Hold Harmless

The Vendor will indemnify, defend, and hold harmless the City of Kingsland from loss for all suits,

actions, or claims of any kind brought as a consequence of any negligent act or omission by the Vendor.

The Vendor agrees that this clause shall include claims involving infringement of patent or copyright.

For purposes of this document, “City” and “Vendor” includes their employees, officials, agents and

representatives.

Payment

Unless otherwise stated, payment will be made within thirty (30) days of the completion of the Scope of

Work and acceptance by the City of Kingsland. Bidder shall compute pricing less sales tax, of which the

City of Kingsland is exempt, and documentation will be provided upon request.

General Instructions

Proposal must contain a manual signature of an authorized representative. Proposals must be typed or

printed in ink. Use of erasable ink is not permitted. All corrections by Proposer to any Proposal entry

must be initialed.

Any questions shall be directed as follows:

Specifications Technical Questions

Bill Coleman, Public Works Director

PH: (912) 729-8236

Email: bcoleman@kingslandgeorgia.com

Request for Proposal Questions or Submittals

Hannah Smith, Purchasing Director

PH: (912) 729-8113

hsmith@kingslandgeorgia.com

City of Kingsland, Georgia

Page 4

CITY OF KINGSLAND, GEORGIA

WWW.KINGSLANDGEORGIA.COM

RFP #COK26-012

PURCHASE OF ½ TON PICKUP TRUCK

Required Documents to Be Submitted

One (1) original and one (1) copies of documents which must include the following information:

1. Bid Proposal Form

2. Bid Proposal Signature Page

3. Acknowledgement of Addenda

City of Kingsland, Georgia

Page 5

Commodity Codes

• NAICS 333924Industrial Truck, Tractor, Trailer, and Stacker Machinery Manufacturing
• NAICS 336112Light Truck and Utility Vehicle Manufacturing

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