Project Information

Bid Title

Media Production Services

Issuing Agency

City of Prescott

Location

Arizona

Published Date

Aug 9, 2026

Closing Date

Sep 3, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Project ID:

Title: Media Production Services

Addenda: 0

Release Date: 8/7/2026

Due Date: 9/3/2026

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Media Production Services

Request For Proposals

City Manager

5419

Project ID: 2026-RFP-555

Release Date: Friday, August 7, 2026

· Due Date: Thursday, September 3, 2026 2:00pm

Posted Friday, August 7, 2026 2:00pm

All dates & times in Arizona Time

Draft Response Events RSVP No Bid24 days, 20 hours, 1 minutes

Post Information

Posted At:Fri, Aug 7, 2026 2:00 PM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

The City of Prescott is seeking proposals from qualified firms or independent professionals to provide ongoing media production services, including photography, videography, video editing, and digital content creation under a professional services agreement. The City anticipates awarding one or two contracts to provide these services for an initial one-year term, with the option to renew based on performance, funding, and City needs. Services may include on-site photography and videography, post-production editing, creative collaboration, asset management, and project coordination.

In addition to core media production services, the City may request optional services from qualified contractors, including audio/visual support for City Council and other public meetings held in Council Chambers, livestream production, meeting recording and archiving, management of the City's government access media channel, operation of the TelVue media management system, and FAA-certified drone photography and videography. Proposers are encouraged to identify any optional services they are qualified to provide and submit separate pricing for those services.

The City intends to establish one or more professional services contracts for an initial one-year term, with renewal options based on performance, funding availability, and City needs. Contractors will be selected based on relevant experience, qualifications, portfolio quality, understanding of the requested services, ability to meet project schedules, optional service capabilities, and overall value to the City. The City reserves the right to award contracts to one or multiple firms to best meet the diverse media production needs of the organization.

Background

The City of Prescott regularly produces and distributes visual media to inform residents, promote City programs and services, support tourism and economic development initiatives, document public meetings and community events, and enhance public engagement across multiple communication platforms. As the City's communication needs continue to grow, the City requires access to professional, media production services that can provide high-quality photography, videography, editing, and related production support in a timely and consistent manner. Establishing one or more contracts through this Request for Proposals will provide the flexibility to assign projects based on contractor expertise and availability while ensuring consistent quality, efficient project delivery, and professional representation of the City across digital, print, and broadcast media.

Timeline

Request For Proposals Release Date:

August 7, 2026

Request For Proposals Advertised: Prescott Daily Courier:

August 9, 2026

Question Submission Deadline:

August 25, 2026, 5:00pm

Request For Proposals Due Date and Time:

September 3, 2026, 2:00pm

OpenGov Procurement Portal

Proposals Opening (Non-Mandatory):

September 3, 2026, 2:05pm

Microsoft Teams Meeting
https://teams.microsoft.com/meet/217062499090566?p=2rk6Z3fonza4ZpxWxD
ID: 217 062 499 090 566
Passcode: 6Sm7PU7F

Anticipated Award of Contract:

September 22, 2026

Commodity Codes

• NAICS 512110Motion Picture and Video Production

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