Project Information

Bid Title

Electronic Poll Book Solution & Support Services

Issuing Agency

San Benito County

Location

California

Published Date

Jun 21, 2026

Closing Date

Jul 10, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Project ID:

Title: Electronic Poll Book Solution & Support Services

Addenda: 0

Release Date: 6/19/2026

Due Date: 7/10/2026

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Electronic Poll Book Solution & Support Services

Request For Proposal

County Clerk-Recorder - Elections

Release Date: Friday, June 19, 2026

· Due Date: Friday, July 10, 2026 5:00pm

Posted Friday, June 19, 2026 8:00am

All dates & times in Pacific Time

Draft Response No Bid18 days, 22 hours, 19 minutes

Post Information

Posted At:Fri, Jun 19, 2026 8:00 AM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

1. PURPOSE AND OBJECTIVES

San Benito County is seeking competitive proposals from qualified vendors to provide a comprehensive, fully functional Electronic Poll Book software solution. The successful vendor must deliver a system equal or superior to the County’s baseline functionality, guaranteeing full operational capabilities, training, and deployment in time for the November 2026 General Election.

Per California government rules, this competitive solicitation is being issued to establish a new contract. In the interest of fiscal responsibility and maximizing existing taxpayer-funded assets, the County is evaluating both software-only solutions capable of utilizing the County’s currently owned hardware infrastructure (22 Apple iPad 10th Generation kits) and alternative turnkey hardware/software solutions. All proposals will be uniformly evaluated based on the 3-Year Total Cost of Ownership (TCO).

Timeline

Release Date:

June 19, 2026

Deadline for Questions, Comments and Contract Exceptions:

June 26, 2026, 5:00pm

Proposal Due Date and Time:

July 10, 2026, 5:00pm

Electronic Submittal Location:
https://procurement.opengov.com/portal/cosb

Commodity Codes

• NAICS 518210Data Processing, Hosting, and Related Services
• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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