Project Information

Bid Title

2623002 MHSP Federal Grant Program Evaluation

Issuing Agency

Education Service Center

Location

Texas

Published Date

Jan 28, 2026

Closing Date

Mar 5, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

2623002 MHSP Federal Grant Program Evaluation

Education Service Center, Region 20 (ESC-20) is evaluating and considering contracting with a company or individual to provide Mental Health Service Professionals (MHSP) Federal Grant Program Evaluation services. Therefore, Education Service Center, Region 20 (ESC-20) is requesting information on MHSP Federal Grant Program Evaluation-- #RFQ-2623002, as per the attached specifications, terms and conditions. Responses will be accepted by ESC, Region 20 until 2:00 p.m. local time, March 5, 2026.

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EDUCATION SERVICE CENTER, REGION 20

1314 Hines Avenue

San Antonio, Texas 78208

Telephone: (210) 370-5204

www.esc20.net

January 29, 2026

Please respond to the following not later than 2:00 p.m., March 5, 2026.

Request for Quotations be marked No. 2623002

Vendor Name: ________________________________

RFQ: MHSP Federal Grant Program Evaluation

Page 1 of 20

PRICE - F.O.B. - Destination

===============================================================================

Education Service Center, Region 20 (ESC-20) is evaluating and considering contracting with a company or

individual to provide Mental Health Service Professionals (MHSP) Federal Grant Program Evaluation services.

Therefore, Education Service Center, Region 20 (ESC-20) is requesting information on MHSP Federal Grant

Program Evaluation-- #RFQ-2623002, as per the attached specifications, terms and conditions. Responses will be

accepted by ESC, Region 20 until 2:00 p.m. local time, March 5, 2026.

Faxed or emailed responses will not be considered. By submitting a response, Responder certifies to the best of

his/her knowledge that all information is true and correct. All responses must be received prior to the established

deadline at the address listed in the box below. Responses must be plainly marked on outside of envelope:

Jim Metzger, Coordinator

Business and Human Resource Services

Education Service Center, Region 20

1314 Hines Avenue

San Antonio, TX 78208

RFQ #_2623002

MHSP Grant Program Evaluation

Response Deadline 2:00 p.m.

March 5, 2026

Responses must be submitted on the forms provided or response may be rejected. Only responses received by the

date and time specified will be considered. PRICE, QUALITY, AND SUITABILITY: It is not the policy of

Education Service Center, Region 20 to purchase services on the basis of low price alone; quality and suitability to

purpose are also taken into consideration. When providing cost data, please quote lowest possible net price after all

trade discounts have been deducted. Term discount, if any, must be indicated on Deviation Statement & Signature

Page and will be considered.

Vendors who do not respond are requested to submit a "no response on proposal request" to Education Service

Center, Region 20, Purchasing Department, in writing if they wish to receive future requests. Failure to do so may

result in their being deleted from our vendor list. Proposals marked "subject to price change" or "price in effect on

date of delivery" will not be considered.

The ESC-20 Board of Directors may approve awarding of this proposal at an upcoming meeting.

EDUCATION SERVICE CENTER, REGION 20

1314 Hines Avenue

San Antonio, TX 78208

RFQ No.2623002

RFQ on: MHSP FEDERAL GRANT PROGRAM

EVALUATION

RFQ Opening: 2:00 pm March 5, 2026

Company _____________________________________

Page 2 of 23

==========================================================================

TABLE OF CONTENTS

Scope of Services................................................................................................................................. 3-4

Special Conditions for Proposal..............................................................................................................5

General Terms for All Proposals ........................................................................................................ 6-9

Contact ..................................................................................................................................................10

References ............................................................................................................................................ 10

Proposal Rejection, Withdrawal, Late or Modification .......................................................................11

Clarification or Objection to Specifications ........................................................................................12

Evaluation and Award .................................................................................................................... 12-13

Acknowledgement of Addenda ............................................................................................................14

Proposal .......................................................................................................................................... 15-16

Resident Certification ...........................................................................................................................17

Unfair Business Practices .....................................................................................................................17

Form 1295 .............................................................................................................................................18

Deviation/Compliance, Felony Notification & Signature Page...........................................................19

Attachment....................................................................................................................................... 20-23

EDUCATION SERVICE CENTER, REGION 20

1314 Hines Avenue

San Antonio, TX 78208

RFQ No.2623002

RFQ on: MHSP FEDERAL GRANT PROGRAM

EVALUATION

RFQ Opening: 2:00 pm March 5, 2026

Company _____________________________________

Page 3 of 23

==========================================================================

1.0 SCOPE OF SERVICES

Background

In response to the Mental Health Service Professional Development Demonstration Grant Program application

invitation, the Education Service Center, Region 20 proposed Project HARVEST to expand capacity of high-need

local education agencies (LEAs) across Texas via retraining existing educational professionals and developing the

pipeline of licensed school psychologists (LSPs) into high-need public schools, in partnership with a Institute of

Higher Education, Abilene Christian University’s Certificate of Advanced Graduate Studies (CAGS) in School

Psychology Program. HARVEST will expand the pool of LSPs equipped to provide both early intervention and

intensive mental health services within high-need LEAs. HARVEST will enroll individuals in the LSP retraining

program, specifically recruiting from partner rural LEAs; increase the number of trainees placed in practicum or

internship in high need LEAs to provide school-based mental health (SBMH) services; and expand the number of

LSPs hired by high-need LEAs to provide SBMH services. Over the next 4 years, HARVEST will produce 70

highly trained SBMH professionals prepared to serve children in Texas high-need LEAs across future decades.

HARVEST grant was awarded to ESC-20 with the primary activity of tuition scholarship for eligible students

admitted into the CAGS in School Psychology employed in a high-need LEA. The grant activities also specify

external program evaluation of the grant implementation.

Scope of Services

ESC-20 seeks Request for Quote (RFQ) for potential vendors to provide program evaluation and technical assistance

via a team of experienced psychologists with relevant experience in both grants management, as well as early

intervention and mental health. Utilizing high quality evaluation tools, including statistical analysis software, secure

data capture tools, full-text access to flagship journals in the field and professional practice databases, the evaluation

team will complete the following duties: ensure project milestones, objectives and goals are met with fidelity and

within designated timeframes, conduct all summative and formative data analysis as described, provide feedback

regarding implementation fidelity based on collected data, serve as consultants for training and technical assistance,

and assist with sustainability and wider reach of grant lessons learned by communicating outcomes to stakeholders,

as well as academic and professional communities.

As outlined in the grant project narrative, the following are the specific expectations and deliverables to Education

Service Center- Region 20 with anticipated timelines:

Frequency

Fall and Spring Semesters

Per Semester

Annually

Per semester

Annually (Years 2-4)

Analysis Method

Descriptive statistics (number of contacts, applications

per local education agency); year-to-year trend analysis;

compare recruitment reach across LEAs.

Frequency counts of mentoring sessions; pre-post survey

comparisons; correlation between mentoring

participation and application success.

Descriptive statistics on tuition awarded; cross-

tabulation of tuition receipt vs program completion and

retention; cost-benefit analysis.

Quantitative analysis of completion and performance

rates; qualitative feedback from participants; pre-post

knowledge assessments.

Longitudinal analysis of employment patterns; retention

rate calculation; thematic analysis of qualitative follow-

up responses.

EDUCATION SERVICE CENTER, REGION 20

1314 Hines Avenue

San Antonio, TX 78208

RFQ No.2623002

RFQ on: MHSP FEDERAL GRANT PROGRAM

EVALUATION

RFQ Opening: 2:00 pm March 5, 2026

Company _____________________________________

Page 4 of 23

==========================================================================

Annually

Thematic coding of qualitative feedback; frequency

analysis of reported barriers; pre-post comparison of

perceived barriers.

Per Semester

Descriptive statistics of placements (number, site type);

content analysis of supervisor evaluations; longitudinal

tracking of cumulative placements across project years.

Annually

Cross-tabulation of reimbursements by district; cost-

benefit analysis comparing reimbursement and service

delivery outcomes; thematic analysis of district

feedback.

Per Semester

Quantitative analysis of supervision frequency and

quality scores; pre-post competency rating comparisons;

qualitative coding of supervision feedback themes.

Per Semester

Paired-sample t-tests for competency growth; thematic

analysis of reflections; descriptive analysis of rubric

ratings.

Per Semester

Descriptive statistics on students served; analysis of

service type and frequency; geographic mapping of

service coverage.

Annually

Thematic analysis of partner feedback; frequency

analysis of collaboration ratings; identification of

strengths and barriers to sustainability.

Annually (Years 3 and 4)

Descriptive statistics of exam pass rates; year-to-year

trend analysis; cross-tabulation of licensure completion

by cohort and district.

Annually

Descriptive summaries of partnership activities;

calculation of placement rates by region.

Annually

Longitudinal tracking of personnel from retraining to

employment; retention rate calculation; comparative

analysis of partner vs non-partner districts.

Annually

Descriptive statistics by region and school type;

geographic mapping of employment; correlation

between placement and retention outcomes.

Bi-Annually (Beginning after Analysis of professional self-efficacy scores; thematic

the graduation of Cohort 1) analysis of mentor feedback; regression analysis

predicting retention from mentorship participation.

Annually

(Beginning after the

graduation of Cohort 1)

Trend analysis of workforce ratios; comparison of

regional needs vs filled positions; visualization of

statewide distribution of program graduates.

Where specific deadlines are not predetermined, deliverable schedules listed above will be synchronized with ESC-20

protocols to maintain grant compliance. Submissions will be finalized and transmitted to ESC-20 immediately upon the

acquisition of all requisite data.

Term: Award Date Until December 31, 2029

EDUCATION SERVICE CENTER, REGION 20

1314 Hines Avenue

San Antonio, TX 78208

RFQ No.2623002

RFQ on: MHSP FEDERAL GRANT PROGRAM

EVALUATION

RFQ Opening: 2:00 pm March 5, 2026

Company _____________________________________

Page 5 of 23

==========================================================================

2.0 SPECIAL CONDITIONS

a) ESC-20 will consider alternates, but reserves the right to be the sole judge to determine which response

offers the best value in meeting the needs of ESC-20.

b) Services will be purchased as needs arise and funding allows.

c) ESC-20 shall be sole interpreter of the terms, conditions, specifications and performance requirements

contained herein.

d) The transfer or assignment of contracts is prohibited.

e) All charges are to be included in respondent prices.

f) COMPLIANCE WITH LAW: The respondent will be responsible for compliance with all applicable local,

state, and federal laws.

g) Significant changes or necessary items not covered in proposal may be added to this contract at the

discretion of ESC-20.

h) Specifications as written meet ESC-20's minimum standards as to the usage, materials, and contents for our

needs and requirements. Specifications received from vendors that are different from the original

requirements must meet or exceed original specifications to be considered as equivalent. ESC-20 will be

the sole judge of specification equivalency.

i) ESC-20 will make no guarantee to purchase services.

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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